Suzan Miranda
Executive Assistant to MD
Naigaon,Maharashtra
Summary
Work experienced Of 4 Years in Kuwait and 14 years in India with total 18 years in high-level office management. Demonstrates key strengths in administrative planning, problem-solving and organisation. Readily adapts to change and exceeds expectations in quality. Seeking a position where my knowledge can be shared and enriched a job where, I can utilize my skills and expertise towards achieving the organizational goal. My personal, educational and professional details are appended below.
Overview
18
18
years of professional experience
44
44
years of post-secondary education
Work History
Executive Assistant to MD
Thermolab Scientific Equipment Pvt. Ltd
12.2011 - Current
- Exhibiting for Company products in Top most Pharma exhibitions
- Worked on Company cooperate Presentations, Branding, Brochures, Website of the company project
- Managing Entire Company's Travel desk and facilitating smooth Directors and Executive trips, arranging appropriate travel, visas and agendas
- Handling Company and personal Credit cards statements and expense reimbursements for payment as well as the Local and international expenses
- Co-ordination with Accounts
- Used own initiative to delegate matters requiring immediate attention
- Drafting letters and documents, collecting and analysing information and initiating communications
- Managed information flow between Management and other members of staff, passing on information about policies, procedures and directives
- Prepared research and briefing papers before appointments and presentations of Director
- Created and maintained administrative reports and spreadsheets for logistical purposes
- Welcomed and greeted guests and customers, answered inquiries and directed concerns to correct staff
- Maintained customer confidence and protected operations by keeping information confidential
- Acted as primary point of administrative contact and liaison with other offices, individuals and external organisations to streamline communications
- Maintaining calendars while supporting Marketing team to facilitate smooth flow.
Project Secretary
Swiber Offshore Pvt ltd
06.2010 - 12.2011
- Provide all the secretarial duties for the Project Manager / VP / Manager as directed
- My role as Project Secretary includes, daily follow up of material requirements with Procurement department, follow up with vendors on price negotiation, preparing, purchase requisition (SAP) etc
- Administrative duties like travel bookings, hotel bookings, car rentals
- Provide positive, pleasant and courteous manner / interface / liaison with Clients / staff as necessary
- Consolidation and assisting preparation of Weekly and Monthly Progress Report to Client Preparation, register and drafting distribution of official letters & transmittals Between Company and Client, Presentation as required.
Secretary
Schlumberger Asia Services Ltd
08.2009 - 06.2010
- Reporting to Facility Manager
- Responsible for head count reports and Making Salary Sheets for employees
- Internal and external correspondences.(Memos, MOHA for expats, quotation, enquires etc
- Handling daily vouchers related to department
- Fixing and organizing meetings
- Travelling arrangement.(Domestic & International), Hotel booking on non availability of Staff house
- Arranging transportation for employees
- Power point presentation reports on monthly basis and Documentation.
Executive Secretary cum Admin- Coordinator
M/s Alam Al Tassameem Adv. Co - Kuwait
09.2006 - 06.2008
- Reporting directly to Divisional Manager
- Correspondences with international suppliers
- Responsible for the entire administration for projects division.( Quotation ,enquires, letters, invoices etc)
- Coordination with sales executives
- Responsible for Quarter /Annual sales reports with power point presentation.
Project Sales Coordinators cum Accountant
M/s Hadaf Al kheejia - Kuwait
08.2005 - 03.2006
- Coordination with sales executive and Responsible for the quotation and enquires
- Maintaining daily Vouchers, Petty cash, Transactions, (Book Keeping) Etc.
Secretary cum Accountant
M/s Diamond International - Kuwait
06.2003 - 07.2005
- Correspondences with suppliers & customers
- Worked on Tally Package and worked Salary Sheets
- Handling daily vouchers
- Scheduling.
Secretary cum Accountant
Mittal Co-operation - Bombay, India
05.2001 - 03.2002
- Correspondences with suppliers & customers
- Handling petty cash
- Inspecting the goods as per the specification.
Education
High School Diploma -
06.1984 - 03.1996
Bachelor of Commerce -
Diploma in Travel & Tourism - undefined
Post Graduate Diploma in Management - undefined
Certificate of Espanol (Spanish Language) - undefined
Dipolma in Executive Assistant
02.2023 - 02.2024
Skills
Marketing product
undefinedPersonal Information
Date of Birth: 01/10/80
Timeline
Daver's College - , Dipolma in Executive Assistant
02.2023 - 02.2024
Executive Assistant to MD - Thermolab Scientific Equipment Pvt. Ltd
12.2011 - Current
Project Secretary - Swiber Offshore Pvt ltd
06.2010 - 12.2011
Secretary - Schlumberger Asia Services Ltd
08.2009 - 06.2010
Executive Secretary cum Admin- Coordinator - M/s Alam Al Tassameem Adv. Co - Kuwait
09.2006 - 06.2008
Project Sales Coordinators cum Accountant - M/s Hadaf Al kheejia - Kuwait
08.2005 - 03.2006
Secretary cum Accountant - M/s Diamond International - Kuwait
06.2003 - 07.2005
Secretary cum Accountant - Mittal Co-operation - Bombay, India
05.2001 - 03.2002
Carmelite Convent English High School - High School Diploma,
06.1984 - 03.1996
Gonsalo Gracia College - Bachelor of Commerce,
Compact Travel & Tourism and Airline Reservation - Diploma in Travel & Tourism,
Welingkar - Post Graduate Diploma in Management,
Instituto Hispania - Certificate of Espanol (Spanish Language),
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