Qualified Administration Manager with extensive background in advanced management processes. Utilizes superior communication skills to build meaningful, trusting relationships that exceed client demands. Highly skilled project manager with outstanding team leadership abilities to meet targets consistently. Resourceful Project Manager with 14 years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in Facility Management, Procurement , Vendor Management, Manpower Management with Security Surveillance, accounting principles, bookkeeping, budget and financial management.
Hi, I’m
Swagat Ray
Project Manager Administration
Gurgaon
Summary
Overview
14
years of professional experience
9
years of post-secondary education
Work History
GENESTORE INDIA PRIVATE LIMITEDGurgaon
Project Manager Administration
08.2020 - Current
Job overview
- Recruit new administrative employees, then orient and train them for their specific job descriptions
- Conduct semi-annual evaluations of administrative personnel and provide guidance about potential improvements in each employee's performance
- Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
- Select employees for special projects and programs, and then oversee theiroutput
- Achieve specific financial objectives by communicating with administrative personnel and making adjustments to workflow as necessary
- Implement customer service standards and evaluate employees based on their ability to meet those standards
- Provide technical and logistical support for all administrative personnel
- Monitoring supplier performance and inventory levels, Make buying decisions under conditions of scarcity
- Make travel arrangements, including booking hotels and arranging for transportation
- Improving efficiency and productivity of the manufacturing process
- Delivery and logistics, overseeing the return of defective or unwanted products, improve the flow of goods and services
- Minimize shortages
- Oversee facilities services, maintenance activities and tradespersons
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Handled cash receipts and tracked cash withdrawals
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Keep costs down, Make recommendations that improve productivity, quality, and efficiency of company operations
- Maintain the desired quality of production, Ensure that all suppliers and manufacturers in the supply chain are engaged in ethical business practices
- Coordinating meetings, taking minutes, organizing venues, planning projects, updating the project calendar
- Creating PowerPoint presentations ,Performing administrative duties
- Tracking projects, Recommending changes, following instructions from SeniorManagement
- Keeping update on compliance regulations
- Prepared expense reports and corporate presentations
- Set up and coordinate meetings and conferences
- Interact with the organization's Board of Directors
- Arrange for and manage material for CEO's meetings with staff and clients which requires initiative, industriousness and the ability to work to tight deadline.
- Developed and initiated projects, managed costs, and monitored performance.
BUNDL TECHNOLOGIES PRIVATE LIMITED, SWIGGYBengaluru
Senior Administrative Executive
01.2019 - 12.2019
Job overview
- Supervising the day-to-day operations of the administrative department and staff members
- Hiring, training, and evaluating employees and taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Ensuringtheofficeisstockedwithnecessarysuppliesandthatallequipmentisworkingandproperly maintained
- Working with the accounting and management teams to set budgets, monitor spending, and process payroll and otherexpenses
- Orders goods such as office supplies on a continuing basis in order to maintain certain inventory levels
- Checks invoices for accuracy, and authorizes the accounts payable department to issue payment
- Evaluates the performance of certain vendors in order to decide whether or not to continue buying from them
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions
- Collecting, organizing, and storing information using computers and filing systems
- Take responsibility for Document Storage and uploading of quotations to PurchaseOrders
- Assist Procurement Coordinator with Subcontract Registration Packs
- Send out enquires for pricing ,Assist with data cleansing duties and generation of reports
- Any other general administration duties as and when required
- Complete on boarding of new joiners
- Ensure high level of integrity while managing all task
- Overseeing special projects and tracking progress towards company goals
- Interact with clients, vendors and visitors
- File and retrieve organizational documents, records and reports
- Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping
- Set up and coordinate meetings and conferences
- Arrange for the repair and maintenance of office equipment
- Interact with the organization's Board of Directors.
ANI TECHNOLOGIES PVT LTDBengaluru
Senior Administrative Executive
01.2015 - 01.2018
Job overview
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g
- Letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
- Take responsibility for Document Storage and uploading of quotations to Purchase Orders
- Assist Procurement Coordinator with Subcontract Registration Packs
- Send out enquires for pricing
- Assist with data cleansing duties and generation ofreports
- Any other general administration duties as and when required
- Source and screen resumes for positions required
- Coordinate with candidates and hiring managers to schedule interviews
- Ensure timely communications with all candidates and hiring Manger
- Data management and reporting
- Complete on boarding of new joiners
- Ensure high level of integrity while managing all task
- Oversee all aspects of general office coordination
- Interact with clients, vendors and visitors.
PAREKH INTEGRATED SERVICES PVT LTDMumbai
Administrative Executive
06.2009 - 12.2014
Job overview
- Interact with clients, vendors and visitors
- Open, sort and distribute incoming correspondence, including faxes and email.
- File and retrieve organizational documents, records and reports
- Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping
- Set up and coordinate meetings and conferences
- Arrange for the repair and maintenance of office equipment
- Interact with the organization's Board of Directors
- Provide administrative support to Manager in a timely and courteous manner.
Education
M S Law UniversityIndia
Bachelor of Legislative Law
03.2009
University Overview
Christ CollegeCuttack
Bachelor, B.Com Graduated
02.2006
University Overview
MAKAM CollegeIndia
Associate of Science
03.2004
University Overview
PM AcademyCuttack
High School Diploma
04.2001
University Overview
Skills
Office Administration
Hobbies
Hobbies
Community Involvement Gardening Artificial Intelligence Bollywood Music
Timeline
Project Manager Administration
GENESTORE INDIA PRIVATE LIMITED
08.2020 - Current
Senior Administrative Executive
BUNDL TECHNOLOGIES PRIVATE LIMITED, SWIGGY
01.2019 - 12.2019
Senior Administrative Executive
ANI TECHNOLOGIES PVT LTD
01.2015 - 01.2018
Administrative Executive
PAREKH INTEGRATED SERVICES PVT LTD
06.2009 - 12.2014
M S Law University
Bachelor of Legislative Law
03.2009
Christ College
Bachelor, B.Com Graduated
02.2006
MAKAM College
Associate of Science
03.2004
PM Academy
High School Diploma
04.2001
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