Summary
Overview
Work History
Education
Skills
Interests
Disclaimer
PERSONAL STRENGTH
Timeline
Generic
Swagatika Sahoo

Swagatika Sahoo

PURCHASE, PROCUREMENT, STRATEGIC SOURCING
Bangalore,Karnataka

Summary

Purchasing Professional experienced in managing procurement processes and vendor relations. Achieved optimization of supply chain operations through strategic sourcing and inventory management, ensuring timely delivery of high-quality materials. Delivered value by leveraging analytical and problem-solving skills while coordinating with internal and external stakeholders across various industries.

Overview

4
4
Languages
18
18
years of professional experience

Work History

Purchase Manager

Merlinhawk Aerospace
Bangalore
03.2025 - Current
  • Purchase Management: Lead end-to-end direct/indirect procurement activities encompassing avionics products, EMS components, mechanical parts, composite products, raw materials, assets, Capex/Opex, and admin products.
  • Negotiates cost with suppliers for optimal pricing, quality, and delivery terms.
  • Conducted market research to identify new suppliers and obtain competitive quotations.
  • Reduced order lead times by working closely with suppliers to expedite shipments when necessary.
  • Trained purchasing team to assess vendor capabilities, develop sources and evaluate vendor performance.
  • Recorded price histories, vendor relationship issues and purchasing document terms
  • Coordinated logistics activities related to transportation, shipping, and warehousing of purchased goods.
  • Conducted re-negotiations with vendors on rejections, disposition and adjustment of purchased materials not meeting specifications.
  • Streamlined vendor payment process by collaborating with finance department on invoice reconciliation efforts.
  • Facilitated continuous improvement within the purchasing department by regularly reviewing processes and practices for potential enhancements.
  • Evaluated supplier performance through regular reviews, addressing any issues or concerns promptly.
  • Established achievement targets and identified actions to reach objectives and operational goals.
  • Analyzed spend data to identify cost-saving opportunities across various categories and suppliers.
  • Collaborated with cross-functional teams on new product launches, coordinating purchasing activities accordingly.
  • Collaborated with key stakeholders to facilitate delivery and compliance with purchasing strategy.
  • Negotiated contract terms with vendors to balance cash flow against possible price savings with technical and operational input from stakeholders and colleagues.
  • Managed, coached and developed high-performing buyers to meet objectives, deliver results, and add value to purchasing department.
  • Developed strong relationships with vendors to improve communication and collaboration.
  • Maintained a comprehensive understanding of market trends, utilizing this knowledge in strategic decision-making processes.
  • Recommended market change solutions without compromising quality or service while optimizing cost.
  • Assisted in the preparation of annual budgets, ensuring accurate forecasting of procurement costs.
  • Ensured compliance with company policies and procedures throughout all purchasing activities.
  • Managed a team of purchasing professionals, providing guidance and support for their development.
  • Reviewed and negotiated existing agreements to optimize commercial terms.
  • Used SAP ARIBA software, ERP to authorize and monitor purchase orders and consumables.
  • Performed monthly reconciliation of open purchasing orders.
  • Purchased new products and oversaw inventory stocking and availability.
  • Coordinated paperwork, updated spreadsheets, and maintained permanent records.
  • Wrote standard operating procedures for department.
  • Generated reports, documents and analysis in Ecel, Powerpoint for senior management review and approval.
  • Progressed through various purchasing, warehousing and leadership roles.
  • Monitored and evaluated vendor performance to determine compliance with quality standards.
  • Established and maintained accurate records of purchases, pricing and payment terms.
  • Cultivated strong relationships with vendors to maintain and improve levels of customer service.
  • Hired and trained purchasing staff to improve effectiveness of purchasing operations.
  • Reviewed and approved purchase orders and invoices for accuracy and completeness.
  • Communicated regularly with suppliers to uphold accountability for quality standards and timely delivery of goods.
  • Created purchasing policies and procedures that complied with company standards and regulatory requirements.

Technical Lead

HCLTECH
Bangalore
04.2019 - 03.2025
  • Purchase activities: Lead end-to-end procurement activities for the Boeing High Lift project, encompassing Avionics Products, Electronic and Electrical Components, and Mechanical Parts. HCL operates within a Special Economic Zone (SEZ), it facilitated the provision of DTA (Domestic Tariff Area) copies to vendors, and coordinated with the Customs Department to ensure compliance with SEZ regulations.
  • Communicated with vendors ,distributor , OEM for securing quotes, Negotiated favorable pricing to achieve significant cost savings for the company.
  • Regularly create Purchase order, RFQ, RFP, Takes care of PR to PO process .Maintained records of transactions through maintaining Capex tracker/Indent Tracker
  • Managed supplier relationships to ensure on-time deliveries and maintain high-quality standards.
  • Communicated with vendors and distributors to negotiate prices and purchase contracts.
  • Streamlined procure to pay process by ensuring timely invoice submissions and liaising with Finance for payment processing. Update Indent/PR tracker until final payment release to maintain financial transparency.
  • Oversee the end-to-end process of new vendor registration. Coordinate with vendors to collect all necessary documentation, and ensure successful onboarding. Evaluate and enroll vendors based on QCD criteria, fostering reliable supplier relationships.
  • Coordinated with logistics providers, CHA, Logistic teams for timely shipments, minimizing delays in receiving critical supplies for Import/ Export activities.
  • Conducted regular market research to stay informed about industry trends and potential new suppliers.Resolved discrepancies between purchase orders and invoices promptly, maintaining accurate financial records.
  • Participated in supplier audits, ensuring compliance with company quality standards and regulatory requirements.Enhanced transparency in procurement activities by developing standardized documentation templates for use across all departments.
  • Implemented effective vendor management practices, leading to improved performance metrics and increased collaboration between departments.
    Streamlined communication channels within the department through regular meetings focused on addressing current challenges collaboratively.Supported risk mitigation efforts by conducting thorough assessments of prospective vendors.
  • Reviewed incoming requisitions carefully, validating requests against established guidelines before initiating the procurement process.
    Facilitated communication between internal stakeholders and suppliers, fostering strong working relationships that contributed to smooth operations throughout the supply chain process.
  • Collaborated with cross-functional teams to align purchasing strategies with overall business objectives.
  • Trained new hires in purchasing processes and best practices, contributing to a cohesive team environment.
  • Monitored inventory levels closely, maintaining optimal stock levels to support business operations without excessive costs.
  • Maintained complete documentation and records of all purchasing activities.
  • Utilized SAP ARIBA software to order and track the Purchase order and Invoice payment
  • Performed yearly internal audits in collaboration with managers, designers, and sales associates to provide feedback.
    Assisted with day-to-day operations through implementing 5S in stores and working efficiently and productively with all team members.
  • Project Management: Developed project schedules using Integrated Master Schedule templates in MS Project, ensuring alignment with project objectives and timelines.
  • Collaborated with Functional and Program Managers for tracking progress, maintaining skill metrics, and preparing work instructions and Qualification Test Reports for tests on actuators and gearboxes for clients like Boeing, Embraer, and Airbus.
  • Maintained client relationships through daily interactions, addressing their requirements and feedback, while managing team dynamics to align with project goals.

Test Engineer

MOOG India Technology Center
Bangalore
11.2012 - 04.2019
  • Purchase activities: Take care of purchase activities. With respect to minimum stock level orders, the items are ordered by raising an ePR through the IBM Lotus tool. Handle vendor rating with respect to quality, cost, and delivery. Follow up with the supplier for on-time delivery, as well as for the replacement of nonconforming products. Take care of Goods Receipt Notes (GRN) from the store, and raise the delivery challan. Maintain the invoice, and clear the check by coordinating with the Finance Department. Focus on price negotiation.
  • Oversaw inventory management, ensuring stock of all spare parts met minimum stock levels (MSL) for each project.
  • Technical report writing: Authoring and reviewing of qualification test reports for endurance, fatigue, vibration, limit load, and efficiency tests for clients Boeing, Embraer, and Airbus actuators and gearboxes. Data analysis by plotting graphs, PDF report editing, preparing test data sheets, history report for each test, and log sheets.
  • Program Management: Prepare SKILL metrics, weekly reports, priority list, daily punch list for the customer, work instructions, and prepare PowerPoint presentations. Looking after the Test Lab's full maintenance and facilities activities. Maintain 5S in the lab.

Junior Quality Engineer

Eltel Industries
Bangalore
10.2007 - 10.2012
  • Supervised the production team to ensure on-time delivery aligned with the indent and purchase order.
  • Incoming/Final Inspection: Inspection and testing of all varieties of electrical and electronic components using an LCR-Q meter, high voltage insulation breakdown tester, CT/PT, oscilloscope, and test rigs for component-level testing and troubleshooting. Authorized final quality inspector for all products, with all technical parameters as per the manual, before dispatch.
  • Handled in-house calibration of all measuring instruments using a master calibrator.
  • Assembled and manufactured transformer testing-related equipment, inspected and troubleshot panels using schematic diagrams, and prepared and maintained test reports and monthly production reports.
  • Maintained stock of materials and prepared Goods Receipt Notes using MS Office.

Education

Diploma - Electronic And Telecommunication

SKDAV Polytechnic Govt. College
ROURKELA, ODISHA
04.2001 -

B-Tech - Electrical

Rajastan Veedyapeetha University
Rajasthan
07-2015

Skills

Procurement/Purchase: Strategic Sourcing on Electronic, Electrical & Mechanical products, Admin Purchase, Price Negotiation, Cost Reduction, On time delivery, RFQ, RFP, RFX, Quote comparison, Benchmarking, Purchasing & sound knowledge on Electronic, Electrical & Mechanical, Composite, Admin related products, Procurement BOM, Capex Tracker, Inventory tracker, Raise Purchase order in SAP Ariba, Purchase to pay , Invoice and Vendor payment tracking, Budget tracking, Vendor On boarding/Offboarding, Vendor auditing, Approved Vendor list, Vendor Management, Resource handling, Customer handling, Team Handling, Stakeholder management,Export shipment (Coordinate with Custom team and internal stake holder for Freight forwarding of Goods, tracking of shipment, Verifying RMA letters Letters, E-way bills

Project Management: Continuous improvement by project management through MS Project, Preparation of Work instruction, Skill Matrix, Monthly & Weekly report, QA System documentation (ISO 2001- 9008), Implementation of NABC accreditation, Calibration, Technical Report writing and Authoring skill for Aerospace Actuators, Gears, Brake testing

Vendor On boarding/Offboarding

Vendor auditing

Approved Vendor list

Operational oversight

Supply chain optimization

Strategic sourcing

Procurement planning

Global sourcing

Purchase order management

Contract negotiation

Cost reduction

ERP Utilization, SAP ARIBA Tool Usage, MS Word, Excel, Power point, MS Project, MS Visio, Share Point, MS teams, MS Outlook, MS 365

Interests

Reading magazines, Music, Playing Badminton, Cooking

Disclaimer

I here by declare that all the above data given by me are true and correct to the best of my knowledge and oblige. Place: Bangalore Date: Swagatika Sahoo

PERSONAL STRENGTH

  • Working within a team as well as managing a team
  • Willing to learn new things, hardworking, energetic, fast learner
  • Punctual, efficient and well mannered.
  • An experienced engineer with a positive attitude and works well under pressure
  • Can work individually and as a team player.
  • Good mutual relation skills & good communication skills

Timeline

Purchase Manager

Merlinhawk Aerospace
03.2025 - Current

Technical Lead

HCLTECH
04.2019 - 03.2025

Test Engineer

MOOG India Technology Center
11.2012 - 04.2019

Junior Quality Engineer

Eltel Industries
10.2007 - 10.2012

Diploma - Electronic And Telecommunication

SKDAV Polytechnic Govt. College
04.2001 -

B-Tech - Electrical

Rajastan Veedyapeetha University
Swagatika SahooPURCHASE, PROCUREMENT, STRATEGIC SOURCING