SWAPNA MYADARI

• Prepared and processed purchase orders for supplies, equipment and services.
• Enhanced team productivity by streamlining workflow processes and implementing time-saving strategies.
• Tracked orders and confirmed system lead times, delivery dates and costs.
• • Reviewed requisition orders, verifying terminology and specifications for accuracy. 01/2024 - Current • Analyzed invoices, purchase orders, contracts. for accuracy and completeness prior to payment processing. • Reviewed and verified invoices for accuracy, completeness, and compliance with company policies. • Resolved discrepancies between purchase orders and invoices.

• Investigated any discrepancies or errors in the invoice information provided by vendors.

• Assisted Accounts Payable department with payment inquiries from vendors.

• Followed up with vendors regarding missing documentation or incomplete information.

• Responded promptly to customer inquiries regarding invoicing issues.

• Onboarding vendors in ERP system and making time to time amendments in vendor information

• Review outstanding purchase orders on a regular basis

• Identify areas for potential cost savings within purchasing activities

• Establish records and review documents for compliance with purchasing criteria

• Coordinate delivery schedules with internal teams, including long lead purchases

• Buyer activities like floating quotations, supplier selection etc

• Led order management operations, optimizing demand planning, vendor coordination, and supply chain efficiency
• Enhanced real-time shipment tracking, reducing delivery discrepancies by 20%
• Conducted audits of purchase orders (POs) and internal sales orders, ensuring compliance with corporate procurement policies
• Developed strategies to enhance operational efficiency, achieving a 15% improvement in delivery timelines
• Collaborated with cross-functional teams to identify areas of improvement, leading to increased operational effectiveness.
• Optimized project management, resulting in timely deliverables and improved client satisfaction rates.
• Provided technical support for troubleshooting analytics and reporting issues.

• Managed global order processing and compliance with international shipping regulations
• End-to-End Order Processing: Manage order creation, tracking, and final delivery while ensuring minimal delays.
• Managed high volumes of orders, consistently meeting deadlines and maintaining accuracy throughout the process.
• Change management, PO amendment.
• (Incoterms: FOB, CIF, DDP, EXW) maintain documents. Coordinating with logistic teams.
• Streamlined inventory transfers and optimized stock levels across multiple global locations
• Hub operations -Inbound & Outbound Logistics: Oversee the smooth flow of shipments from suppliers to the hub and from the hub to customers.
• Order Processing & Fulfillment: Manage order routing, picking, packing, and dispatching for timely deliveries.
• Order Accuracy & SLA Compliance: Maintain high fulfillment accuracy rates and meet service level agreements.
• Technology & Automation: Leverage warehouse management systems (WMS) and other digital tools to streamline operations.
• Issue Resolution & Escalations: Handle logistics disruptions, customer complaints, and vendor-related challenges effectively.
• Conducted root cause analysis, reducing processing errors by 20%
• Compared and verified invoices, purchase orders, and contract pricing by using verification and manual processes.
• Researched invoicing issues, contracts, vendors, and service providers, resolving discrepancies and negotiating contracts to save more in operating costs.
• Sent emails to communicate order status and informed customers of back-orders or shipping delays.
• Assisted in training new hires on company-specific policies, procedures, systems, and best practices related to order management functions.

• Optimized end-to-end order processing, inventory management, and logistics scheduling
• Collaborated with logistics and sales teams to resolve order discrepancies, ensuring 95% fulfillment accuracy
• Implemented quality control measures, improving customer satisfaction and operational efficiency
• Maintained accurate records of all sales activities, including contracts, proposals, quotes, follow-ups, and customer communications.
• Supported sales team members in achieving individual goals and targets through coaching, mentoring, and guidance.
• Collaborated with marketing team to develop targeted promotional materials and campaigns.
• Resolved problems with high-profile customers to maintain relationships and increase return customer base.
• Prepared sales presentations for clients showing success and credibility of products.

• Led sales order processing, vendor coordination, and stock audits to support demand planning
• Liaised with sales teams and customers, ensuring streamlined order fulfillment
• Received the 'Best Employee' award for contributions to order accuracy and client relations
• Worked closely with the sales team to prioritize tasks, set goals, and allocate resources efficiently; resulting in increased productivity and revenue.
• Collaborated cross-functionally with headquarters, regional and other teams nationally to maintain consistent message and experience.
• Compiled and analyzed data to determine approaches to improve sales and performance.