Swapna Sawant
Mumbai
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. High-powered, bringing in 14 years of experience with versatile role in fast-paced organization's. Strengths include advanced computer skills and strong research ability.
Overview
15
15
years of professional experience
1
1
Certificate
Work History
Executive Assistant
IMC Securities India Pvt Ltd
08.2023 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Monthly Power point presentations for MD.
- Coordinated events and worked on ad hoc projects.
Executive Assistant
Sequoia Capital India LLP
04.2019 - 07.2023
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Created expense reports, budgets and filing systems for management team.
- Executed basic banking and bookkeeping tasks.
- Support team in Interview, Invoicing, Onboarding and Exit of Consultants.
- Coordination with Multiple Vendor for Office & Team.
- Supporting in maintaining Swag Counts up to date.
Resident Manager
Lodha Developers Pvt Ltd
11.2018 - 04.2019
- Snagging the Apartments before handing over to Owners.
- Setting up key handover
- Coordinated vendors such as carpet cleaners, tilers, cable suppliers and satellite and phone service providers.
- Provided for peaceful and safe tenant relations through complaint management and conflict resolution.
- Reported and documented maintenance requests and scheduled appropriate services.
- Communicated effectively with owners, residents and on-site associates.
- Kept properties in compliance with local, state and federal regulations.
Check Cabin Crew
Interglobe Aviation Pvt Ltd ( Indigo )
06.2008 - 09.2018
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked flexible hours; night, weekend, and holiday shifts.
- Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
- Served customers and followed outlined steps of service.
- Support Management in Making and Implementing processes.
Education
Bachelor's of Commerce -
07.2013
Skills
- Executive Schedule Management
- Report Distribution
- Invoice Preparation
- Excel Spreadsheets
- Goal Minded
- Developing Agendas
- Proficient in Coordination
- Keen learner
Certification
Administrative Professional Foundations
Communication Foundation
Timeline
Executive Assistant - IMC Securities India Pvt Ltd
08.2023 - Current
Executive Assistant - Sequoia Capital India LLP
04.2019 - 07.2023
Resident Manager - Lodha Developers Pvt Ltd
11.2018 - 04.2019
Check Cabin Crew - Interglobe Aviation Pvt Ltd ( Indigo )
06.2008 - 09.2018
Tamil Nadu Open University - Bachelor's of Commerce,
Administrative Professional Foundations
Communication Foundation
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