Swapnil Gaikwad

As the Regional Manager of the Logistics Department at AESL, I am responsible for overseeing all inventory management for 98 branches across the region.

1. Inventory Management:

• Arrangement of the material, and special care is taken to ensure cost savings and no waste while arranging.
• Ensuring the dispatch and delivery of goods at the right time, with the right quantity, to the right locations.
• Ensures the storeroom in the branches is well-organized, as per the company's storage structure layout.
• Monitoring and closure of the PO and STO GRN in SAP of received materials and services.
• Ensures timely distribution of materials, with proper records, and stock issuance in Phoenix.
• Performed material scrapping annually, or as per requirement.
• Creates a purchase requisition for new services and materials.
• Keeps track of stock levels to avoid shortages, or excess.
• Assess the needs of each location to determine the quantity and type of materials required.

2. Compliance and Audits:

• Takes care of all necessary compliance requirements, such as Fire NOC, DG permission, signage, etc.
• Conduct stock reconciliation at the end of every month to investigate any discrepancies in stock.
• Conducting regular audits in branches, along with PSV (Physical Stock Verification), as per defined guidelines, to check and close the gaps in material.

3. People Management:

• Generate the stock issuance/GRN performance reports fortnightly and monthly to check and improve the performance of the region.
• Identify high performers and non-performers within the team, and take necessary actions in consultation with HR.
• Providing training to newly joined admins and refresher training to old admins regularly.
• Maintained strong relationships with vendors and delivery partners.

• Maintaining master inventory sheet including inward & outward of Inventory (Location wise)
• Issue/return of Devices and Accessories etc
• To engineers with proper records and Distribution of inventory to various location as per requirement
• Monitoring availability of stock, making appropriate arrangements to ensure on time deliveries
• Handling complete Inventory for Mobile devices, SIM cards, accessories
• Stock transfer order (STO) and GRN when the material is received
• Coordinating with various location manager for supply of inventory on given time
• Update the tracking sheet and maintain up to date information
• International/Domestic Import and Export shipments managing and custom clearance
• Conducted inventory audits for every week
• Kept careful documentation of all incoming and outgoing inventory
• Preparation of invoice & annexure
• Coordinating with various Government authorities for the clearance of Shipment
• Coordinating with Client/Vendor
• Involved in STPI, Central government office and custom clearance
• Visiting government offices for clearance of document related with Shipment
• Clearance of various document through STPI (Software Technology Park of India) I.e., NOC's, Import Certificate, Inter Unit Transfer certificates
• Clearance of various document through Central government office i.e., Procurement Certificate, ARE3, Re-Warehousing Certificate

• Preparing daily, weekly, and monthly MIS reports
• And provide the same through e-mail to the clients
• Coordinate with clients for necessary documents for Customs clearance
• Solving the Problems related to Documentation
• Coordinating with all branch offices located in different states
• Meeting with the client and make them understand the charges
• Keeping track of the sales and customer complaints
• Offering Best quotations and price negotiations