SWAPNIL MAHESH SHIRSEKAR
Thane (East)
Summary
Finance professional with over nineteen years of expertise in finance and accounting within social development sector.
Overview
20
20
years of professional experience
Work History
Manager – Finance, HR & Admin
British Asian Trust & British Asian India Foundation
10.2020 - Current
- Budgeting / Accounting & Reporting
- Assist the India Director in preparing / managing and reporting on the BAIF budgets
- Track and manage all expenses and books of accounts on Tally
- Work with Programmes / Social Finance team to review spends against budget and monitor the overall organisations finances.
- Contribute to financial reviews, e.g. annual budgeting, and financial forecasting, ensuring they are subject to appropriate challenge and analysis.
- Investigating, with budget holders and programme managers, variances from budgets and analysing potential problems.
- Support on all financial reporting to the BAT / BAIF Board and Internal Management requirements
- Issue invoices and receipts to donors; create and manage nominal expense codes to identify purchases and spends as per requirements
- Controls & Procedures
- Following established procedures and policies and, with the guidance of the India Director / Director of Finance and Resources in the UK
- Maintain all accounts in Tally and support the preparation and submission of returns to regulatory bodies
- Support and manage all internal / external / statutory audits
- Maintain all day-to-day banking and prepare all payments in settlement of approved invoices with proper controls
- Implement and uphold financial procedures amongst the team
- Prepare separate reconciliations for all events / programmes / grants
- Set up and manage necessary controls for specific grants /income received.
- Maintain records and reconcile restricted grants and donations against grants made to the relevant projects.
Manager – Finance, HR & Admin
United Way of India (NGO)
05.2019 - 10.2020
- Develop and maintain timely and accurate financial statements and reports that are compliant and prepared as per general accounting principles
- Support the CEO, CRO and Director - Finance with reports, information about financial statements, expenses and justification of accounts
- Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
- Reconcile bank and investment accounts
- Review monthly results and implement monthly variance reporting
- Ensure Statutory Compliances as per Government acts.
- Ensure Office administration related activities
- Ensure and follow Organisation Policy and Procedures
- Maintain HR Files, Payroll and government regulatory as per the acts
- Support in recruitment process and appraisals process
- Any Other HR related functions defined by Management.
- Preparation of Utilisation Certificates as per the donor requirements and timelines
- Review the Partner Organisations UCs and Consolidations as per the donor requirements.
- Preparation of MOUs, Consultant/Contract Agreements as per the Organisation standards.
- Updation of Financial transactions in Tally accounting package and generate the reports.
Finance Officer (Maharashtra, Goa, Andhra Pradesh & Telangana & Gujarat)
SAATHII (Solidary Action against the HIV infection in India) (NGO)
09.2016 - 05.2019
- Responsible for overall Finance and Grand management of the project, under the guidance of Director.
- Support and monitor the partners (Sub Recipient (SR) and State unit (SU) for smooth running of Financial Management
- Review the Monthly Financial Report (MFR) and Quarterly Financial report (QFR) and provide timely feedback to SR/SU
- Monitor the cash flow and outflow of the project fund
- Coordinates with funding bodies, Auditors, Income Tax and other Statutory bodies government department as per the need.
- Support statutory and project-based auditing as per the organization and funder requirement
- Supervise the Admin and Finance officer on day today work
- Provide need based and periodic training for all finance team including partner and State unit finance team.
- Complete the project entries daily
- Submit the financial report with the deadlines
- Check, pass travel claim submitted by the project staff within reasonable time.
- Review and process the advance request submitted by the project staff.
- Visit another branch and do Financial Audit in absents of Finance Oversight and prepare financial report.
- Assessment of new funding recipients.
- Submit monthly report to funder
- Logistic support like booking tickets/ transportation/ booking hotel to the project staff travel.
- Support for organizing meetings and events.
- Maintain project staff files
- Coordinate with HR for HR related activities
- Support for job advertisement, interview and selection process
- Travel to the project location/ state and head office as per project requirement
- Support during the donor and visit
- Support during internal/ statutory and project audit
- Any other task assigned by the supervisor
- Maintain Petty Cash.
- Salary working send to HO for monthly staff salary (Leave Record & Time Sheet, permission)
- Working sends to HO for TDS Deduction and payment.
- Carried out Assessment of NGO (Gaurav Foundation) for funding, prepared and submitted the report to HO.
Accountant Manager
Vedicure Wellness Clinic & Hospital, Vedicure Healthcare & wellness Pvt Ltd, Common Health Remedies & Vedicure Wellness Charitable Trust (NGO)
01.2015 - 09.2016
- Finalization Books of Accounts.
- Preparing bank & cash reconciliation statements.
- Preparing TDS working and checking with Tally and Software for payment and filling returns.
- Preparing Service Tax for payment and filling returns.
- Attending PF 7A Query.
- Preparing Vat working for payment and filling returns.
- Preparing Profession tax returns for filling.
- Downloading TDS certificates.
- Following up with senses and TDS traces, sales tax dept. for any queries related to tax payments.
- Working on notices received from TDS dept, PF Dept, Income Tax Dept.
- Preparing TDS computation whose income exceeds the income tax limit.
- Handling Internal & External audit
- Prepared cash & Fund Flow
- Timely deduct the PF & online file the challan
- Attending Assessment order of Income tax
- Attending Provident Fund Case.
- Checking all entries in tally passed by Junior.
- Maintain medicine stock record.
Accountant Officer
Population First (NGO)
10.2009 - 12.2014
- Disbursement of funds to partners NGO. 7 Ngo partners working on 2 projects. Account oversite, collecting monthly reports from them.
- Feeding data in the tally - Bank and cash.
- Monitoring visit to partner NGO with program staff.
- Preparing bank & cash reconciliation statements.
- Preparing 80 G receipts for donation received.
- Handling individual project reporting.
- Maintain Petty Cash.
- Maintaining all Administrative Work.
- Maintaining Books of Accounts in Tally 7.2 release 3.1.
- Filing of Income Tax Returns. (ETDS Salary & non-Salary)
- Finalization Books of Accounts.
- Deduction and Timely payment of all TDS, payments.
- Preparation of budget for admin & project
- Preparation and checking of TDS Certificates.
- MIS Reporting to the Director.
- Co-ordination with the Charity Commissioner’s office in matters pertaining to Trust legalities, budget details etc
- Filing of FCRA returns
Accounts Assistant
Make A Wish Foundation of India (NGO)
08.2007 - 10.2009
- Feeding data of division in the tally - Bank and cash.
- Preparing bank & cash reconciliation statements of the division.
- Preparing 80 G receipts for donation received.
- Any other job assigned by the Finance National Co-Ordinator.
- Attending outdoor bank job in the absence of the administration staff.
- Maintain the Stock Record
- Maintaining all Administrative Work.
- Maintaining Books of Accounts in Tally 7.2 release 3.1.
- Filing of Income Tax Returns. (ETDS Salary & non-Salary)
- Finalization Books of Accounts.
- Deduction and Timely payment of all TDS, PF & ESIC payments.
- Preparing of details required by the bank for Opinion Report.
- Preparation and checking of TDS Certificates.
Junior-Clerk
Thane Bharat Sahakari Bank Ltd (Contract basic)
Thane
05.2007 - 07.2007
- Working in Banking system
- Working Inward & Outward Cheque Transaction
- Detail information is provided to the customer from a related bank.
- Handling customers passbook entry transaction
Accountant
Ashnijex Computer Pvt Ltd
Mulund (west)
10.2005 - 11.2006
- Purchase & sales transaction.
- Posting accounting entries in tally.
- Detail information provides to the customer from related in organization.
- Handling the Petty cash expenses.
- Maintain the Stock Record.
Education
B.COM. -
Mumbai University
Mumbai03.2007
MBA - Finance
Welingkar institute
MumbaiSkills
- Bookkeeping
- Accounting
- Microsoft Office
- Tally software
- Banking System
- FCRA compliance
- Bombay Charitable Trust Act
- Society and Section 8 company legalities
- Analytical skills
- Creative thinking
- Multitasking
- Problem solving
- Ability to work under pressure
- Project management
References
- Ms Anupriya Sathe, +91-9920244274, jranade2005@gmail.com
- Prashant Kanse, +9920764556, pkanse386@gmail.com
- Pooja Nagdev, +9890423932, pujunagdev06@gmail.com
Timeline
Manager – Finance, HR & Admin
British Asian Trust & British Asian India Foundation
10.2020 - Current
Manager – Finance, HR & Admin
United Way of India (NGO)
05.2019 - 10.2020
Finance Officer (Maharashtra, Goa, Andhra Pradesh & Telangana & Gujarat)
SAATHII (Solidary Action against the HIV infection in India) (NGO)
09.2016 - 05.2019
Accountant Manager
Vedicure Wellness Clinic & Hospital, Vedicure Healthcare & wellness Pvt Ltd, Common Health Remedies & Vedicure Wellness Charitable Trust (NGO)
01.2015 - 09.2016
Accountant Officer
Population First (NGO)
10.2009 - 12.2014
Accounts Assistant
Make A Wish Foundation of India (NGO)
08.2007 - 10.2009
Junior-Clerk
Thane Bharat Sahakari Bank Ltd (Contract basic)
05.2007 - 07.2007
Accountant
Ashnijex Computer Pvt Ltd
10.2005 - 11.2006
B.COM. -
Mumbai University
MBA - Finance
Welingkar institute