Swathi Lakshmi

Revenue Accounting

• Reviewed sales contracts and agreements, and created sales orders in NetSuite.
• Recorded revenue recognition entries adhering to ASC 606 and lease accounting as established by ASC 842.
• Performed monthly reconciliations for all revenue-related general ledgers.
• Coordinated with internal project stakeholders to implement revenue recognition after project completion.
• Validated MSAs, contracts, and SOWs against Salesforce data, ensuring compliance and accuracy.
• Developed comprehensive reports detailing revenue forecasts.

Intercompany and Tax Compliance

• Developed intercompany accounting workings, and recorded corresponding journal entries.
• Executed the filing of GSTR-1, GSTR-3B, and GSTR-7 returns, compliant with Indian GST regulations.
• Compiled and submitted monthly Germany VAT workings through the Elster online portal.
• Complied Poland VAT & submitted for Filing to an outsourced company.
• Compiled monthly MPR (Monthly Performance Report) & SOFTEX filings for SEZ compliance in India.
• Compiled and submitted US sales tax reports for filing.
• Working knowledge of transfer pricing, like cost-plus and profit-split methods.

Reporting & Analysis

• Conducted financial statement analysis and reported variances at both the GL and departmental levels.
• Prepared the Board of Directors report and Bank Covenant Reports To present them to CFO.

AI Automation & Efficiency

• Developed co-work agent automating segment of sales order creation by utilizing Claude AI for generating output files ready for direct upload into NetSuite. (Saved 5 hours/week)
• Outlined sales order creation workflow as SOP utilizing Claude through .md instructions for process consistency and knowledge continuity.
• Leveraged Claude AI to streamline monthly roll-forward reporting in Excel, automating file renaming and data updates pulled from NetSuite.
• Developed scheduled AI agent to automate daily repetitive tasks, including daily email and Slack summaries with action item extraction.

• Managed and executed the complete accounts payable workflow across five international locations — the US, Germany, the Netherlands, Singapore, and Poland — employing BILL for invoice processing.
• Streamlined payment file preparation while redesigning the format for improved structure.
• Executed balance sheet reconciliations, identifying and rectifying outdated ledger balances through precise reconciling entries.
• Executed a detailed monthly variance analysis of COGS expenses for the finance team.
• Evaluated and authorized employee reimbursements in Expensify according to SOPs for the US and EMEA regions.
• Facilitated data clean-up efforts for fixed assets records.
• Documented and submitted journal entries related to fixed assets, depreciation, and vendor accruals.
• Managed the accounting and reconciliation of corporate credit card transactions.
• Oversaw vendor data management, ensuring the accuracy and compliance of vendor records.
• Facilitated cross-functional collaboration throughout the ERP migration from Sage Intacct to NetSuite.
• Spearheaded NetSuite implementation, executing diverse scenarios during user acceptance testing.
• Contributed to Navan migration (new employee reimbursement tool) by delivering necessary data and supporting transition efforts.

• Owned and managed the complete Accounts Payable function across three international entities: The US, Australia, and Singapore.
• Processed vendor invoices in Coupa, performing 2-way matching against Purchase Orders (PO), and proactively coordinated with the Sourcing team and stakeholders to ensure POs were raised where missing.
• Prepared weekly payment files, and coordinated with the Treasury team to ensure timely payment initiation.
• Performed monthly balance sheet reconciliations for general ledgers associated with the accounts payable module.
• Posted monthly accruals by collaborating with FP&A and Sourcing teams to identify and account for unprocessed invoices during month-end close.
• Supported internal and external audits by providing accurate documentation and timely responses to audit queries.
• Played a key role in the implementation of NetSuite (new ERP system), collaborating with internal and external stakeholders during User Acceptance Testing.
• Resolved vendor and stakeholder queries promptly, ensuring smooth day-to-day operations, and strong cross-functional relationships.

• Handled Bulk invoice processing (120 invoicesper day) by applying 3 way match and 2 way
  match.
• Processed for vendor payments in the ERP system – PO invoices and Non-PO invoices.
• Knowledge about foreign payment methods, such as ACH and WIRE.
• Closely worked with the buyer and various teams to ensure the completion of the SLA agreement with the client and TAT.
• Vendor queries handled in a timely manner.