Swati
Manager US Accounts and HR Operations
Noida
Summary
With over 15 years of comprehensive experience, I bring deep expertise in US Payroll, US Accounting, Employee Lifecycle Management, Benefits Administration, Accounts Payable/Receivable, and Vendor Onboarding. I possess a strong command of payroll processing, financial management, and regulatory compliance, enabling me to consistently deliver accurate and timely results. Adept at streamlining operations, optimizing cost efficiency, and ensuring seamless financial workflows, I thrive in dynamic environments that require precision, accountability, and strategic oversight.
Overview
16
16
years of professional experience
6
6
Certifications
2
2
Languages
Work History
Manager US Accounts and HR Operations
Shimento India
05.2023 - Current
- Managed end-to-end US payroll processes, including tax filings, benefits administration, and compliance with federal and state laws.
- Process semi-monthly and monthly payrolls for US employees and contractors, ensuring compliance with federal and state tax laws.
- Coordinate with CPA firms and external consultants for year-end reporting, audits, and regulatory filings.
- Handling complete onboarding lifecycle including documentation, background checks, payroll setup, and orientation.
- Onboarding vendors by coordinating and executing Master Service Agreements (MSAs) and Non-Disclosure Agreements (NDAs), ensuring legal compliance and timely partnership activation.
- Handling invoicing, vendor payments, account reconciliations, and financial reporting to ensure accurate and timely financial operations.
- Maintain HRIS systems and ensure compliance with US labor laws (FMLA, EEO, ADA, etc.).
- Responsible for managing the organization’s insurance certifications, including tracking renewals, ensuring compliance, and maintaining up-to-date documentation.
Senior Executive US Accountant
Shimento India
05.2023 - Current
- Processing semi-monthly and bi-weekly payroll, ensuring compliance with local, state, and federal statutory regulations.
- Manage US accounting functions and payroll activities, including processing timesheets, contractor invoices, accounts payable (AP) and accounts receivable (AR), calculating wages and deductions, tracking paid time off (PTO), and handling employee reimbursements.
- Oversee the onboarding process for both vendors and employees, including drafting and sending Master Service Agreements, Non-Disclosure Agreements, and other relevant documents.
- Supervise daily operations of the accounting department, ensuring the timely and accurate completion of major financial reports, such as month-end and year-end statements.
- Reconcile bank statements, credit card accounts, and other financial records.
- Set up new hires with all necessary forms, including direct deposit, wage verification, I-9 information, and W-4 documentation.
- Ensure adherence to federal, state, and local regulations and protocols, interpreting both new and existing legislation to ensure compliance.
Senior Executive US Accounts
ITTDigital LLC
10.2021 - 05.2023
- Process biweekly payroll in QuickBooks Online, ensuring compliance with federal, state, and local regulations.
- Record financial transactions (invoices, bills, payments) in QuickBooks, ensuring accuracy and proper coding.
- Address payroll inquiries from employees and management. Administer benefits programs, including retirement plans and health insurance.
- Handle year-end payroll processing and issue W-2 forms.
- Manage accounts payable and receivable.
- Reconcile bank and credit card statements, ensuring accurate transaction records.
- Prepare financial statements (P&L, Balance Sheet) for management decision-making.
US Accounting and Payroll Specialist
Adnet Infotech Pvt Ltd
02.2014 - 07.2021
- Process biweekly payroll for 100+ salaried/hourly US employees using QuickBooks Payroll and ADP Workforce Now, ensuring timely payouts.
- Assist employees with payroll, taxes, deductions, health insurance, pay stubs, W-2s, and benefits.
- Monitor daily financial operations (payroll, invoicing) and manage payroll tax deposits and filings (Federal and State) using QuickBooks.
- Prepare month-end financial statements and reconcile bank and credit card accounts.
- Manage accounts payable and receivable.
- Administer employee benefit programs and recommend improvements to management.
- Oversee employee onboarding, offboarding, and maintain personal files.
- Post job openings on platforms like Monster, Indeed, and LinkedIn. Maintain employee files and update leave records.
- Attended Board of Directors meetings in the US (Oct 2015, Sept 2016).
Lead CRM Operations
IBM Daksh Business Process Services Pvt Ltd
10.2012 - 01.2014
- Managed a team handling inbound customer calls (US/Canada) for QuickBooks software troubleshooting and training.
- Provided customer support and up-sold QuickBooks products and services.
- Analyzed team performance and organized training workshops to improve underperforming members.
Senior Customer Service Executive
Blue Dart
01.2012 - 07.2012
Operations Subject Matter Expert
Portway Solutions Pvt Ltd
03.2009 - 12.2011
Education
Executive PG Diploma - Financial Management
IMT CDL
Noida 04.2001 -
Executive Development Program - Strategic Performance Management
XLRI
Jamshedpur, India 04.2001 -
MBA - Information Technology
Amity University
Noida, India 04.2001 -
BCA - Computer Application
Magadh University
Patna, India 04.2001 -
Skills
- US Payroll
- US onboarding
- US Accounting
- Accounts payable
- Accounts receivable
- Invoice processing
- Bank reconciliation
- Financial Statements
- Coupa
- Quickbooks Online/Desktop
- ADP Run/Gusto/Trinet
- Benefit management
- Expertise in managing insurance certificates
Certification
ADP Entry-Level Payroll Specialist
Timeline
Excel Basics for Data Analysis
04-2025
Foundations of Project Management
02-2025
HRCI Human Resource Associate
09-2024
ADP Entry-Level Payroll Specialist
07-2024
Trinet HR Platform Admin Basic Certificate
07-2024
Manager US Accounts and HR Operations
Shimento India
05.2023 - Current
Senior Executive US Accountant
Shimento India
05.2023 - Current
Senior Executive US Accounts
ITTDigital LLC
10.2021 - 05.2023
US Accounting and Payroll Specialist
Adnet Infotech Pvt Ltd
02.2014 - 07.2021
Lead CRM Operations
IBM Daksh Business Process Services Pvt Ltd
10.2012 - 01.2014
Senior Customer Service Executive
Blue Dart
01.2012 - 07.2012
Operations Subject Matter Expert
Portway Solutions Pvt Ltd
03.2009 - 12.2011
Executive PG Diploma - Financial Management
IMT CDL
04.2001 -
Executive Development Program - Strategic Performance Management
XLRI
04.2001 -
MBA - Information Technology
Amity University
04.2001 -
BCA - Computer Application
Magadh University
04.2001 -
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