SWATI AMBAPKAR
Bangalore/Mumbai
Summary
Currently working as HRBP for Corporate Employees with Sports Organization. Proficient in managing the documents, database and prioritizing the work. Handling PIP. Excellence in providing comprehensive onboarding and managing Lifecyle of an employees and Interns.
Overview
19
19
years of professional experience
Work History
HRBP
Puma Sports India Pvt Ltd
01.2016 - Current
- Managing the onboarding process and entire employee life cycle
- Overseeing the onboarding process and entire internship life cycle for off-campus interns
- Ensuring completion of joining formalities and planning inductions
- Coordinating the setup of workstations, issuance of access cards, IDs, laptops, etc
- Screening CVs, scheduling telephonic interviews, and arranging face-to-face interviews
- Compiling inputs and assisting with payroll closing
- Processing monthly employee claims
- Verifying invoices and submitting bills to the finance team, including hard copy submissions
- Handling purchase orders for the Human Resources and Facilities teams
- Following up on payments with the Finance department
- Coordinating the issuance of payslips, ID cards, portal access, uniforms, and offer letters for staff
- Organizing engagement activities for staff members
- Managing reimbursement processes
- Conducting exit formalities and procedures
Administration and Facilities
Team Lease India Pvt ltd
09.2010 - 12.2015
- Handling travel arrangements such as booking flights, hotels, cars, and train tickets
- Managing business travel logistics, including visa processing, currency exchange, and arranging accommodations for employees
- Welcoming and assisting guests, managing the EPBX system, and handling phone calls
- Organizing employee engagement activities, including arranging birthday celebrations, greeting cards, gifts, and floral arrangements
- Managing correspondence, including email responses and mail sorting
- Handling employee claims and providing support for facilities management
- Assisting in event planning and coordination, including arranging catering services and booking meeting and training rooms
- Managing petty cash, vendor relationships, vendor registration, and purchase order generation
- Reviewing vendor invoices and initiating payment processing for both store and office vendors
- Supervising facility management services such as housekeeping and security deployment
- Coordinating anniversary and birthday celebrations for employees.
Office Manager
Ravi Shankar Architects
04.2007 - 08.2010
- Taking dictation, drafting letters, proposals, and preparing bills and promotional documents
- Answering telephones and intercoms, transferring calls, responding to inquiries, and providing directions to the center
- Maintaining the database
- Managing and following up with all investments, policies, and personnel documents
- Maintaining the office database and regularly updating personnel information
- Managing the personnel filing system
- Updating project payment details and following up with the accounts department
- Arranging meeting schedules, travel bookings, and hotel reservations
- Proficient in operating EPBAX, handling mail sending, checking, and sorting
- Preparing reports as necessary, including minutes reports with detailed information
- Managing inward and outward registers, couriers, and faxes
- Supervising attendance and leave marking
- Coordinating with vendors, contractors, clients, and IT departments
- Handling correspondence, filings, and staying updated on sales tax, income tax, and TDS certificates
- Recruiting staff, including developing job descriptions, preparing advertisements, shortlisting candidates, and conducting interviews
- Monitoring AMC services and ensuring timely contract renewals
- Ensuring timely payment of vendor bills, telephone bills, mobile bills, and electricity bills
- Preparing salary statements and handling other account queries
- Coordinating with chartered accountants and following up with banks for salary accounts and related documents
- Providing reports as required and preparing reminder letters for overdue certificates such as Bombay Shops and Establishment Act Certificate and Council of Architecture Certificate
- Completing pre and post-joining formalities, including arranging new joiner desk setup and accessories
- Managing personnel functions such as preparing appointment letters, detailed terms and condition letters, increment letters, confirmation letters, and full and final settlement documents.
Assistant Profile
Property Guide Magazines
05.2006 - 02.2007
- Handling incoming calls and other communications promptly
- Recording necessary information accurately
- Greeting clients and visitors courteously when required
- Updating paperwork, maintaining documents, and performing word processing tasks
- Assisting in organizing and maintaining cleanliness in office common areas
- Performing general office clerk duties and running errands as needed
- Coordinating travel arrangements, including accommodation and reservations
- Assisting in coordinating events when necessary
- Monitoring and replenishing office supply inventory
- Maintaining office equipment to ensure smooth functioning
- Assisting with client reception as needed
- Demonstrated experience as a virtual assistant
- Creating, maintaining, and inputting information into databases accurately
- Designing and preparing brochures
- Generating and preparing invoices efficiently.
Sales Executive
Titan Showroom
07.2005 - 03.2006
- Ensure high levels of customer satisfaction through excellent sales service
- Assess customers needs and provide assistance and information on product features
- Welcome customers to the store and answer their queries
- Maintain in-stock and presentable condition assigned areas
- Actively seek out customers in store
- Remain knowledgeable on products offered and discuss available options
- Handle returns of merchandise
- Team up with co-workers to ensure proper customer service
- Build productive trust relationships with customers
- Comply with inventory control procedures
- Suggest ways to improve sales (e.g
- Planning marketing activities, changing the store’s design)
Education
MBA(HR) -
Sikkim Manipal University
Mumbai01.2013
B.com -
M. L. Dahanukar College, Vile Parle
Mumbai01.2005
H.S.C -
M. L. Dahanukar College, Vile Parle
Mumbai01.2002
S. S. C -
Sane Guruji Vidya Mandir, Santacruz
Mumbai 01.2000
Skills
- Communication, Data Management, Payroll, Coordination, Problem solving, PIP Management, Analytical skills, Employee Lifecycle
Locations
- Bangalore
- Mumbai
Proficiency In Productivity Software
- Microsoft power point
- Microsoft excel
- Microsoft Word
- Lotus
- Outlook
- Teams
- PO Portal
- Petty Cash portal
- Zoho Portal
- HRIS Portal
- Workdays Portal
Personal Information
- Date of Birth: 12/18/84
- Marital Status: Single
Timeline
HRBP
Puma Sports India Pvt Ltd
01.2016 - Current
Administration and Facilities
Team Lease India Pvt ltd
09.2010 - 12.2015
Office Manager
Ravi Shankar Architects
04.2007 - 08.2010
Assistant Profile
Property Guide Magazines
05.2006 - 02.2007
Sales Executive
Titan Showroom
07.2005 - 03.2006
MBA(HR) -
Sikkim Manipal University
B.com -
M. L. Dahanukar College, Vile Parle
H.S.C -
M. L. Dahanukar College, Vile Parle
S. S. C -
Sane Guruji Vidya Mandir, Santacruz
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