Swati Sarathchandra Nair

• Managed Excel sheet to maintain drivers database
• Ensured regular updating requirements were met.
• Managed distribution of diesel to multiple sites based on the distance traveled.
• Generated sales bills for suppliers' payments based on LR bill compliance.
• Resolved issues and finalized the database by EOM.
• Analyzed data by EOM for prompt payment to other parties.
• Working with various suppliers for EO chemicals.
• Monitored and resolved supplier issues and concerns.
• Directed operations at various RIL (Reliance Industries LTD) facilities situated in Hazira, Dahej, Vadodara, and Nagothane handling EO chemicals production.

Worked with GEP Solution Pvt. Ltd. for 3.3 years in the supply chain and procurement operation (P2O) - Global Delivery.

Project 1: Insurance (Accounts Payable):
- Entering invoice data into the SMART portal for record-keeping and processing.

- Ensuring invoices are accurate and include mandatory details, such as the vendor's name, date, invoice number, payment terms, and correct amounts.
- Resolved up to 20 pending tickets daily by contacting requesters and suppliers.
- Ensured timely communication to address and close invoice-related queries efficiently.

Project 2: Construction (Accounts Payable):

• Validated 120 invoices daily with accurate details and submitted for payment processing, consistently achieving targets.
• Performed quality control audits to ensure accuracy and compliance.
• Resolved pending tickets, addressing and eliminating error dependencies.
• Maintaining accurate records of invoices, approvals, and payments for auditing and compliance purposes.
• I am handling discrepancies, such as pricing or quantity mismatches, by coordinating with vendors and internal teams to resolve issues.
• Entering invoice data into the SMART portal for record-keeping and processing.
• Ensuring invoices are accurate and include mandatory details, such as the vendor's name, date, invoice number, payment terms, and correct amounts.

Project 3: Lighting Products (Procure to Pay): Worked on PO management, Vendor add & changes & Fresh desk tickets

• Executed changes successfully and promptly followed up by sending a copy of the purchase order to supplier or requester. Consistently managed 200 daily ticket requests for change
• Managed supplier profile creation through Smart by Gep & Shuttle for Vendor add & changes. Resolved queries and managed daily requests with efficient handling of 20 tickets per day.
• Handled PO maintenance and vendor add/change queries by efficiently managing fresh desk tickets from stakeholders
• Updated vendor master record in the system (SAP)
• Managed the monitoring and resolution of supplier issues and concerns regarding purchase orders and Vendor creation
• Handled purchase orders on SAP and SMART By GEP platform
• Generated reports on a daily basis to monitor the status of pending items.
• Assisted team members with PO maintenance and purchase requisition approval according to established process and categories.
• Regularly followed up with users, stakeholders, and suppliers.
• Resolved Tickets promptly and effectively.

• Maintained accurate financial records by regularly updating Tally ERP9 with bank statement data
• Entered purchase and sales invoices into the system.
• Analyzed the opening balance of companies
• Updated customer database to ensure accuracy and efficiency
• Filed GSTR-1, GSTR-2, and GSTRB-3B returns.
• Ensured accurate and efficient auditing for purchase and sales invoices, as well as opening balances