Swati Shedge
Procurement
Mumbai
Summary
Dynamic and results-oriented Procurement Manager with over 10 + Years of experience in strategic sourcing, contract negotiation, P2P operations, and supplier relationship management. Possessing a strong track record of optimizing procurement processes to drive cost savings and improve operational efficiency. Seeking to leverage expertise to contribute to the success of a progressive organization.
Overview
11
11
years of professional experience
5
5
years of post-secondary education
3
3
Languages
Work History
Deputy Purchase Manager
Podar Education Network (AGPS)
12.2023 - Current
- Managing whole Procure to Pay cycle
- Manage, Evaluate, Develop and Qualify new suppliers
- Handling process of PR Creation
- Handling process of PO Creation and delivery management
- Generating report of purchase documents PO, Invoices or PR
- Manage Invoice reconciliation and payment updates process
- Sourcing and negotiation with vendors
- Working on ERP to create documents
- Develop and implement procurement strategies to meet organizational objectives, including sourcing new suppliers, negotiating contracts, and managing supplier relationships
- Analyze market trends and conduct supplier evaluations to identify opportunities for cost savings and process improvements
- Collaborate with cross-functional teams to ensure alignment between procurement activities and business goals
- Lead contract negotiations to secure favorable terms and conditions, including pricing, payment terms, and service level agreements
- Monitor supplier performance and implement corrective actions as necessary to maintain quality and service levels
- Manage team of procurement professionals, providing guidance and support to drive performance and foster professional growth
- Executing standardized P2P processes and strategies for assigned suppliers
- Assisted Delivery Partners/Vendors in implementation, planning and user training
- Facilitate and co-ordinate with New Delivery Partner Onboarding
- Established rigorous tracking and reporting frameworks to identify challenges and achieve KPIs
- Negotiated with suppliers and implemented contracts to secure value for money and maximize resources
- Researched market trends and best practices and adapted procurement strategy to reflect changing landscape.
- Ensured timely delivery of materials by closely monitoring supplier performance and maintaining strong relationships
- Established and maintained accurate records of purchases, pricing and payment terms
- Contacted location managers and department supervisors to assess requirements
- Progressed through various purchasing, warehousing and leadership roles
- Reduced overall procurement costs through strategic sourcing and efficient inventory management
- Effectively communicated with stakeholders, providing updates on procurement activities and resolving any issues arising during the purchasing process
- Adjusted procedures to maximize department effectiveness
- Streamlined purchasing processes by implementing effective negotiation strategies with suppliers
- Generated reports on purchasing activities to support management decisions
- Hired and trained purchasing staff to improve effectiveness of purchasing operations
- Participated in continuous improvement initiatives to enhance overall procurement efficiency within organization
- Wrote standard operating procedures for department
- Maintained accurate records of all purchase transactions, ensuring proper documentation for auditing purposes
- Created purchasing policies and procedures that complied with company standards and regulatory requirements
- Coordinated paperwork, updated spreadsheets, and maintained permanent records
Sr. System Analyst - TSO Procurement
GEP Worldwide
03.2021 - 12.2023
- Worked with Senior management in understanding and finalizing business requirements from Delivery Partners
- Documented the project updates, next actions, and Run State Management
- Executing standardized P2P processes and strategies for assigned suppliers
- Conducting supplier training on RFx, Contract and P2P processes Conducting Kick off calls for end to end integration through cXML, EDI, and PIDX
- Implement procurement strategies for different product categories in aspect of technology trend, supplier analysis, pricing and development and establishment of bench-marking
- Onboarding new vendors to GEP Smart by presenting them the benefits of using the portal
- Conducted daily scrum calls with the team to monitor and control the progress of the project and reported the status to both internal and external stakeholders
- Managing the Whole Procure to Pay cycle
- Assisted Delivery Partners/Vendors in implementation, planning and user training
- Facilitate and co-ordinate with New Delivery Partner Onboarding
- Validated business needs, informing procurement planning and sourcing decisions
- Established rigorous tracking and reporting frameworks to identify challenges and achieve KPIs
- Built strong relationships with suppliers to optimise performance and guarantee contract deliverables
- Trained staff on procurement policies and procedures to promote consistent supplier sourcing
- Prepared reports outlining business intelligence and management information to guide strategic decision making
- Troubleshot IT systems maintenance issues with colleagues, ensuring compliance with internal policy and privacy standards
- Delivered Supply Chain Systems development strategies, focusing on efficiency and performance
- Reported irregularities and structural errors to propose solutions
- Worked closely with Managers to manage set-up and configuration of low-code and no-code platforms
- Communicated with internal and external stakeholders, building strong relationships and partnerships
- Tested system functionality, peer review processes and sign-off duties to enhance performance
- Collaborated in design of products through business processes, algorithms, data models and interfaces
- Proactively managed response to investigate and resolve system issues
- Identified and delivered process simplification and efficiency measures, carrying out improvements
- Assisted Delivery Partners/Vendors in implementation, planning and user training
- Facilitate and participate in 1-1 calls with the clients/DPs to understand the impediments and help debug/assign it to the engineering team
- Facilitate and co-ordinate with New Delivery Partner Onboarding.
Procurement Manager
IHD Marketplace
07.2020 - 02.2021
- Working on International projects coming from UNSDG
- Handling all procurement from all branches across the world
- Prepare and process Quotation and purchase orders for clients and suppliers
- Preparing Tenders estimation for international tenders
- Work closely with the VP on the selection, evaluation, assignment and on-going professional development of the Direct Procurement management
- Develop & Implement supplier development strategies to enhance competitive landscape
- Conduct business reviews and work with cross functional peers to manage the supplier relationships
- Develops effective communications with operating divisions and departments on commitments, costs, timing and performance of suppliers regarding Medical Industry
- Manage a Procurement function that effectively engages and influences the Business.
Team Lead Procurement (O&G)
Bulk MRO Industrial Supply PVT. LTD.
06.2019 - 06.2020
- Oversee activities of workers who buy, sell, and distribute products
- Prepare and process Quotation and purchase orders for clients and suppliers
- Preparing Tenders estimation and submitting online Bids for all government clients
- Working on International projects
- Handling Global procurement (27 countries across the world)
- Review purchase order claims and contracts for conformance to company policy
- Analyze market and delivery systems in order to assess present and future material availability
- Develop and implement purchasing and contract management instructions, policies, and procedures
- Resolve vendor or contractor grievances and claims against suppliers
- Represent companies in negotiating contracts and formulating policies with suppliers
- Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies
- Handling team of 5 members
- Interview applicants and train staff using tailored training program
- Prepare reports for costs and market conditions
- Assist outside sales team in executing and achieving their territory and market business plans
- Prepared and managed bill-back information with multiple vendors
- Performed accounts receivables/payable duties
- Managed communication and negotiation efforts between company management, and vendors for various project sites
- Resolve internal and external technical support requests or issues related to product selection
- Resolve customer issues or difficulties in a manner that is consistent with the company mission, values, and financial objectives
- Led staff meetings to delegate tasks, assign workloads and communicate changing priorities
- Managed and mentored team of [Number] to deliver exceptional service
- Inspired and managed teams in operational improvements, increasing overall productivity
- Monitored team performance, providing suggestions for improvement and training programs to increase team efficiency.
Sr. Procurement Engineer
Bulk MRO Industrial Supply PVT. LTD.
04.2017 - 05.2019
- Oversee activities of workers who buy, sell, and distribute products
- Prepare and process Quotation and purchase orders for clients and suppliers
- Preparing Tenders estimation and submitting online Bids for all government clients
- Working on International projects
- Handling Global procurement (27 countries across the world)
- Review purchase order claims and contracts for conformance to company policy
- Analyze market and delivery systems in order to assess present and future material availability
- Develop and implement purchasing and contract management instructions, policies, and procedures
- Resolve vendor or contractor grievances and claims against suppliers
- Represent companies in negotiating contracts and formulating policies with suppliers
- Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies
- Handling team of 5 members
- Interview applicants and train staff using tailored training program
- Prepare reports for costs and market conditions
- Assist outside sales team in executing and achieving their territory and market business plans
- Prepared and managed bill-back information with multiple vendors
- Performed accounts receivables/payable duties
- Managed communication and negotiation efforts between company management, and vendors for various project sites
- Resolve internal and external technical support requests or issues related to product selection
- Resolve customer issues or difficulties in a manner that is consistent with the company mission, values, and financial objectives
- Led staff meetings to delegate tasks, assign workloads and communicate changing priorities
- Managed and mentored team of [Number] to deliver exceptional service
- Inspired and managed teams in operational improvements, increasing overall productivity
- Monitored team performance, providing suggestions for improvement and training programs to increase team efficiency.
Procurement Engineer
Bulk MRO Industrial Supply PVT. LTD.
06.2015 - 03.2017
- Oversee activities of workers who buy, sell, and distribute products
- Prepare and process Quotation and purchase orders for clients and suppliers
- Preparing Tenders estimation and submitting online Bids for all government clients
- Working on International projects
- Handling Global procurement (27 countries across the world)
- Review purchase order claims and contracts for conformance to company policy
- Analyze market and delivery systems in order to assess present and future material availability
- Develop and implement purchasing and contract management instructions, policies, and procedures
- Resolve vendor or contractor grievances and claims against suppliers
- Represent companies in negotiating contracts and formulating policies with suppliers
- Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies
- Handling team of 5 members
- Interview applicants and train staff using tailored training program
- Prepare reports for costs and market conditions
- Assist outside sales team in executing and achieving their territory and market business plans
- Prepared and managed bill-back information with multiple vendors
- Performed accounts receivables/payable duties
- Managed communication and negotiation efforts between company management, and vendors for various project sites
- Resolve internal and external technical support requests or issues related to product selection
- Resolve customer issues or difficulties in a manner that is consistent with the company mission, values, and financial objectives
- Led staff meetings to delegate tasks, assign workloads and communicate changing priorities
- Managed and mentored team of [Number] to deliver exceptional service
- Inspired and managed teams in operational improvements, increasing overall productivity
- Monitored team performance, providing suggestions for improvement and training programs to increase team efficiency.
Procurement Executive
NIIT Limited
06.2014 - 06.2015
- Assisted procurement manager with buying duties
- Prepared purchase orders for suppliers
- Checked bills for accuracy against purchase orders
- Readied purchasing files, prices list, and reports
- Looked over accuracy of shipments upon arrival
- Evaluated supplier bids for best match
- Kept abreast of inventory and adjusted as necessary
- Reviewed orders for accuracy
- Communicated with suppliers for changes in shipment, including expedited shipping for shortages.
Purchase Coordinator
Aarti Chairs Private Limited
08.2013 - 06.2014
- Identifying potential suppliers
- Obtaining quotes, negotiating prices and terms
- Evaluating vendor performance
- Process purchase orders for suppliers
- Monitoring inventory levels and coordinating with suppliers to ensure timely delivery of goods
- Maintaining accurate records of purchases, contracts, and vendor communications.
Education
BE - Computer -
Mumbai University
Mumbai 06.2010 - 06.2013
Diploma -
MSBTE
Mumbai 05.2008 - 05.2010
Skills
VAN
undefinedCore Skill
- Purchase documentation
- Invoice reconciliation
- Report Generation
- Technical Knowledge
- Operational assessments
- Strategic planning and review
- Information security
- Technical analysis
- Data collection and analysis
- Scope and project definition
- Business analysis
- Advanced Excel modelling
- Product development
- Sourcing & Vendor management.
- Direct purchase, indirect purchase, Capital Purchase, E-Procurement
- Procurement from global & local suppliers, New vendor/Alternate source development
- Negotiation Strategy like Across Table, Repeat Ordering and Online Bidding
- Spend Analysis for Customer plants
- Hands on experience of interacting with the vendors for getting the desired work done.
- Excellent communication, Speaking and Negotiating Skills.
- Supply chain management
- Strategic Sourcing
- Metric reporting
- Stakeholder mapping
- Contractual negotiations
- Supplier negotiations
- Decision-making
- Applicant tracking
- Contract, Purchase Order, Catalog, Requisition, Integration
Personal Information
- Date of Birth: 01-June-1990
- Gender: Female
- Nationality: Indian
- Marital Status: Married
Disclaimer
I pledge and pronounce that all the above information is true to best of my knowledge.
Timeline
Deputy Purchase Manager
Podar Education Network (AGPS)
12.2023 - Current
Sr. System Analyst - TSO Procurement
GEP Worldwide
03.2021 - 12.2023
Procurement Manager
IHD Marketplace
07.2020 - 02.2021
Team Lead Procurement (O&G)
Bulk MRO Industrial Supply PVT. LTD.
06.2019 - 06.2020
Sr. Procurement Engineer
Bulk MRO Industrial Supply PVT. LTD.
04.2017 - 05.2019
Procurement Engineer
Bulk MRO Industrial Supply PVT. LTD.
06.2015 - 03.2017
Procurement Executive
NIIT Limited
06.2014 - 06.2015
Purchase Coordinator
Aarti Chairs Private Limited
08.2013 - 06.2014
BE - Computer -
Mumbai University
06.2010 - 06.2013
Diploma -
MSBTE
05.2008 - 05.2010
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