SYED ZAHURULLA
Business Administration / Operations Professional
Bengaluru,Karnataka
Summary
An experienced professional, Executive Assistant to CEOs and Directors! An Enthusiastic Go-getter, pleasant personality possessing strong skillset in operational efficiency, calendar management, travel management, project management, P&L Analysis, Investor relations and decision facilitation
My unwavering commitment is to leverage this diverse skill set, ability to work under pressure at times, handling a variety of activities, confidential matters with discretion and provide strategic support and leadership which results in organizational success and individual growth.
Overview
14
14
years of professional experience
5
5
years of post-secondary education
Work History
Lead Assistant - CEO Office
Unacademy (Sorting Hat Technologies Pvt Ltd)
2024.02 - 2024.07
- Handled broad variety of administrative tasks for CEO
- Managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas
- Compiling documents for travel-related meetings
- Successfully completing critical aspects of deliverables with hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate CEO's ability to effectively lead the company
- A bridge between CEO and internal & external stake holders, demonstrating leadership to maintain credibility
- Prioritizing conflicting needs & handling matters expeditiously, proactively, quick turnaround time to involve in projects/tasks completion, often with deadline pressures
QTC Analyst/Assistant Manager - Director's Productivity
BeyondID Managed Services India Pvt Ltd
1 2022 - 2 2024
- Expertly managed Director's calendar and complex travel arrangements
- Act as a Virtual assistant to all US clients & employees during their India travel for business growth
- Ensured Accuracy, integrity and confidentiality of information
- Working with Strategic Initiatives team in coordinating director’s outreach activities
- Single point of contact for all Admin/Facility related tasks
- Maintaining documents and sheets like KYC, purchases, login credentials
- Assist HR team in hiring, profile activations and background verifications
- Led a team of 6 in Quote to Cash Process
- Demonstrated ability to achieve high performance goals in a fast paced environment
- Successfully trained people on work management software like NetSuite, OpenAir, Salesforce
- Co-ordinate project activities and communicate project status to the stake holders.
Executive Assistant - Founder's office
Roppen Transportation Services Pvt Ltd
2021.04 - 2021.11
- Calendar, Travel Management of the Founder
- Keeping the meticulous record of all business related expenditures (Travel expenses to office supplies)
- Prioritized tasks with exceptional efficiency
- Maintained confidentiality in every task given and completed
- Assisted Expansion team in expanding Auto Category business across cities in Supply and Marketplace
- Maintaining documents, sheets related to business efficiently
Generalist (CEO's Office)
Bounce (Wicked Ride Adventure Services Pvt Ltd)
2018.02 - 2021.03
- Pioneering cross functional initiatives to drive organizational growth
- Collaborate with Hiring teams to secure top talent and ensure organizational growth
- Seamless communication through regular co-ordination with the CEO
- Executing travel plans for city visits and new market launches
- Crafting detailed meeting agendas to optimize executive discussions
- Streamlining documents management, improving government relations for multiple projects, city launches and new initiatives
- High impact and comprehensive presentations for senior leadership meetings and resolving conflicts
- Recording Minutes of Meetings, sending and following up on the action plans of the internal & external stake holders
- Manage and resolve Social Media escalations and issues
- Spear headed multiple city launches and franchise model execution across 4 cities for Bounce Infinity
- Supported multiple teams during multiple projects like Redistribution, Movement, EV Rides, LTR and Metro Station Stores
- Engaging in Market research, competitor analysis and prepare data driven reports for board of directors meetings and helping growth of business
- Single handedly worked with 5 different vendors, with fleet of 40 trucks
- Ensured 50,000 + bikes are safely moved to safe parking centers during lockdown
- Trained 2 EAs in daily reports and action plans
- Built collaborative working relationships with project teams.
- Delivered high-quality work consistently, exceeding performance objectives regularly
Administrative Officer
Just Dial Ltd
2014.01 - 2018.01
- Operational upkeep of office premises through maintenance routine and inspections
- Managed staffing schedules and housekeeping/security roster
- Managed meeting/conference rooms reservations
- Managed travel requests of senior management
- Cost efficient procurement of essentials by negotiating with the vendors
- Controlled stock and supplies to meet team needs.
Senior Executive - Admin
Stay Fit
2010.08 - 2013.12
- Maintenance of Stores and facility management roster
- Keep a track of service-related requests and cost
- Plan and execute new Installations and delivery requests
- Stock building and inventory management.
- Established strong business relationships with internal and external stakeholders to support company objectives
- Organized and coordinated conferences and monthly meetings
Education
Master of Business Administration -
Bangalore University
Bengaluru, KA 2013.08 - 2015.07
Bachelor of Business Administration -
Bangalore University
Bengaluru, KA 2009.08 - 2012.07
Skills
Regulatory Compliance
Calendar Management
Travel Management
Training & Development
Project Management
Multi-Tasking
SOP Preparation
Adaptive Leadership
Strong Interpersonal Skills
Stakeholder Management
P&L Analysis
Resourceful Team Player
Languages
English
Advanced (C1)
Hindi
Bilingual or Proficient (C2)
Telugu
Bilingual or Proficient (C2)
Tamil
Advanced (C1)
Kannada
Bilingual or Proficient (C2)
Timeline
Lead Assistant - CEO Office
Unacademy (Sorting Hat Technologies Pvt Ltd)
2024.02 - 2024.07
Executive Assistant - Founder's office
Roppen Transportation Services Pvt Ltd
2021.04 - 2021.11
Generalist (CEO's Office)
Bounce (Wicked Ride Adventure Services Pvt Ltd)
2018.02 - 2021.03
Administrative Officer
Just Dial Ltd
2014.01 - 2018.01
Master of Business Administration -
Bangalore University
2013.08 - 2015.07
Senior Executive - Admin
Stay Fit
2010.08 - 2013.12
Bachelor of Business Administration -
Bangalore University
2009.08 - 2012.07
QTC Analyst/Assistant Manager - Director's Productivity
BeyondID Managed Services India Pvt Ltd
1 2022 - 2 2024
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