Tanesh Rao
Gurgaon, Pune, Bangalore, Chennai,
Summary
Highly organized and detail-oriented administrative professional excels in office management and special projects. Resourceful and adaptive team leader with expertise in project management, financial tracking, customer relationship management and marketing. Results-oriented strategic planner with extensive knowledge of industry practices.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Senior Manager Administration ( India Head)
KBR (Kellogg Brown and Root )
Gurgaon / Chennai/ Pune/ Bangalore
10.2018 - Current
- Streamlined office operations by efficiently handling budget preparation and expense control for Admin department.
- Leadership role in planning annual budgets for each department based on forecasted sales volumes.
- Implemented strategies to guarantee projects were completed within schedule and budget parameters by working closely with internal teams.
- Responsible for managing operations and strategies.
- Managed thorough Internal Audits and ensured Regulatory Compliance
- Managed requirements for statutory documents and diverse establishments
- Developed strong partnerships with civil authorities like Police, Municipal Corporation, Fire, Pollution Control Board, and Electricity Board
- Successfully managed and optimized the technical and non-technical operations of the entire property
- Ensured effective fire safety by delivering instruction on building fire training and drills.
- Developed and implemented strategies to improve operational efficiency, reduce costs, and increase productivity.
- Managed a team of 10+ employees by providing guidance, setting goals and objectives, delegating tasks, and monitoring performance.
- Analyzed data from market research surveys to identify trends and develop actionable insights for organizational growth.
- Directed cross-functional teams in developing innovative solutions to complex problems.
- Collaborated with external vendors to negotiate contracts that met company requirements while minimizing costs.
- Developed long-term relationships with key stakeholders including customers, suppliers, regulatory bodies.
- Established effective communication channels between different departments within the organization.
- Implemented new technologies such as ERP systems or CRM tools to streamline business processes.
- Developed and led process improvements to optimize operations and reduce costs.
- Oversaw vendor relationships to foster performance monitoring, issue resolution and statement of work reviews.
- Planned and delivered training sessions to improve employee effectiveness and address areas of weakness.
Administration Manager
KPMG
Gurgaon
02.2014 - 10.2018
- Resource and Procurement Management
- Setting up office premises and the Admin Department
- Framing policies/procedures for office administration and ensure its implementation by educating staff members about the policies and monitoring its progress
- Managing administration of the organization, including 3 branch locations, with a team of 9 supporting staff
- Facility Operations: Assist in managing and supervising daily facility operations, including maintenance, repairs, and custodial services
- Vendor Coordination: Liaise with external vendors and contractors for facility-related services, ensuring timely completion of work
- Safety and Security: Assist in implementing and enforcing safety protocols and security measures to maintain a safe working environment
- Client Visit: Orchestrating seamless client visits, handling every detail from pickup to drop-off
- Ensure a smooth and professional experience by coordinating transportation logistics, providing a warm welcome upon arrival, and ensuring all meeting spaces are impeccably prepared
- Throughout their visit, our team remains attentive to client needs, ensuring they receive exceptional care and support until their departure
- Budget Oversight: Support the Facility Manager in budget planning and monitoring expenditures related to facility operations
- Emergency Response: Assist in developing and implementing emergency response procedures and protocols
- Administrative Support: Provide administrative support as needed, including record-keeping, preparing reports, and coordinating facility-related documentation
- Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule
- Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures
- Implement and manage an internal audit program to ensure the exposure to risk is minimized.
Administration Manager
CSAV Group India Pvt Ltd
Gurgaon
08.2012 - 01.2014
- Resource Management
- Assist in preparation of Annual Budget for Administration and monitor expenses on monthly basis
- Also assist in cost reduction activities
- Maintenance of all Company’s commercial facilities
- Overlook and manage company facilities in regions
- Plan and dispose of unutilized, outdated company assets in accordance with Company Policy
- Recruitment (office and support staff), Induction and orientation of new employee
- Maintenance of staff records, management of leave, time and attendance records
- Attached to former Foreign Secretary/Ambassador to USA/UK for providing special assistance for Visa Related work
- Induction for new Employees ( About the Company & Policy’s)
- Establishment Management
- Ensure a high level of office automation equipment and services
- Management of Company Guest houses at Gurgaon.
Administration Manager
Yebhi.Com
Gurgaon
11.2011 - 08.2012
- Develop and upgrade Contractors such as Housekeeping, Cafeteria, Electrical, Travel and other office machines and services and ensure regular interaction with employees
- Supervise and monitor Security Staff and conduct review meetings with the Agency regularly
- Maintenance of all machineries, furniture and building
- Contribute for all Staff welfare activities (RNR)
- Managing the team of more than 12 personnel
- Administration of Employee Benefit Schemes
- Management of employee retirement benefit schemes in the areas of Provident Fund, Gratuity, Superannuation and ESI Schemes through third parties and ensure high level of customer satisfaction through effective communication of the relevant rules, processing loans, refunds etc
- Conducted staff sale of company products at discounted rates
- Implementation of Company Leased Residence Scheme and facilitate legal documentation and arrange for initial payments and ensure protection of company’s money
- Assist HR Department in framing HR policies and monitor its implementation.
Site Lead
Bank of America
Gurgaon
05.2008 - 10.2011
- Infrastructure & Facility Management
- Responsible for managing operations & strategies
- Oversee the facilities helpdesk work process during the shift
- Oversee the Front desk function during the shift
- Client Visit – Organizing and booking conference/meeting rooms for clients
- Conducting Internal Audits
- Preparing and maintaining MIS reports as per the management demand
- Presenting reports to the management
- Maintaining tracker for AMC/PO/PR/PRV
- Looking after horticulture, pest control activities and regular safety drills within the organization
- Effective steps to control cost within the organization
- Capturing all fresh applications from BACS employees and send to Amex for processing
- Monthly billing and payment processing as per the TAT
- Responsible for all escalations related to corporate card
- Cafeteria Management
- Ensuring food Quality
- Ensuring Cafeteria service standard
- Conducting monthly internal cafeteria meeting with food spocs and supplier to resolve the issues
- Management of meal projection data.
Facility In charge
C2C India Pvt Ltd (Airtel)
Gurgaon
01.2006 - 04.2008
- Housekeeping Management
- Ensuring the upkeep of facility
- Over viewing the weekly activities
- Taking surprise rounds
- Coordinating for staff training on monthly basis
- Audits
- Ensuring all the monthly audits for all the respective suppliers occurs as per the audit schedule
- Ensure closure of the snag points noted during the audit
- Facility Management
- Vendor Management
- House Keeping Management
- Responsible for Maintaining and procuring office consumables
- Concierge
- Recommending and booking flights, hotels, cabs, and restaurant etc for the senior management
- Liasioning with government bodies for all utilities bills, lease agreement etc.
Education
MBA - Administration
B.A - University of Delhi
Certificate course - Fire Prevention and Fire Fighting
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
Certificate course - Personal Survival Techniques
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
Certificate course - Elementary First Aid
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
Certificate course - Personal Safety and Social Responsibilities
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
NCC – Certificate A & B - No 1 Air wing Unit
Skills
- Cross-Functional Communication
- Business performance management
- Budget preparation for Admin department
- Operations management
- Facilities helpdesk management
- Travel desk management
- Facility and building maintenance
- Housekeeping management
- Travel management
- Statutory compliance management
- Liasioning with government and civil authorities
- Property operations management
- Resource and procurement management
- Policy and procedure framing
- Facility operations management
- Safety and security management
- Budget oversight
- Emergency response planning
- Risk management
- Visa assistance
- Cafeteria management
- Event management
- Transportation management
- Physical security management
- HSE (Health, Security & Environment)
Accomplishments
- Received an award for apply and complete the audit in fire safety norms and compliance as per DLF guidelines.
- Finalization of properties and setting up of pan india facilities Gurgaon, Delhi, Chennai, Bangalore, Pune)
- Received an award for outstanding and exceptional
- Worked on Auditing of various processes ensuing effective security measures.
- Awarded best office in Fire and Safety -2018-19 by DLF
- ONE KBR VALUES Award -2021, 2022, 2023.
Personal Information
- Father's Name: P S Rao (Indian Air Force)
- Date of Birth: 02/25/1984
- Nationality: Indian
Languages
- English
- Hindi
- Telugu
Training
- Risk & Compliance Management.
- Escape Velocity (Team Building) Training.
- Effective Presentation Skills
- Situational Leadership
Certification
- Fatigue Risk Management System Training Certificate – Various Accredited Institutions.
Timeline
Senior Manager Administration ( India Head)
KBR (Kellogg Brown and Root )
10.2018 - Current
Administration Manager
KPMG
02.2014 - 10.2018
Administration Manager
CSAV Group India Pvt Ltd
08.2012 - 01.2014
Administration Manager
Yebhi.Com
11.2011 - 08.2012
Site Lead
Bank of America
05.2008 - 10.2011
Facility In charge
C2C India Pvt Ltd (Airtel)
01.2006 - 04.2008
MBA - Administration
B.A - University of Delhi
Certificate course - Fire Prevention and Fire Fighting
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
Certificate course - Personal Survival Techniques
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
Certificate course - Elementary First Aid
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
Certificate course - Personal Safety and Social Responsibilities
SCMS MARITIME TRAINING INSTITUTE (Merchant Navy)
NCC – Certificate A & B - No 1 Air wing Unit
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