Tanuuja V C
Executive Assistant
Thane
Summary
Dynamic, results-driven professional seeking to contribute to a forward-thinking organization that values efficiency and innovation. Strong educational background and diverse work experience enable effective tackling of varied challenges while driving organizational success. Committed to continuous personal and professional development, focusing on achieving measurable results and advancing career growth based on performance. Passionate about collaboration within high-performing teams to deliver exceptional outcomes.
Overview
21
21
years of professional experience
5
5
Certifications
1
1
Language
Work History
Executive Assistant in Operation Department
Glenmark Pharmaceuticals Ltd.
09.2024 - Current
- Managing calendar & take responsibility for organizing internal or external departmental meetings, interviews, conferences as required including planning appointments of external visitors.
- Prepare PowerPoint presentations.
- Coordination of travel itineraries with the travel team for tickets, hotel & car arrangement- For Domestic & International.
- Preparing documentation for trips. Overseas – Visa Processing, Forex, Travel insurance etc. Ensuring arrangements are effectively managed & troubleshooting problems.
- Expense settlement & reimbursement – Credit card statement, Domestic & International travel, Telephone & petrol expense reimbursement.
- Preparation of Monthly & Quarterly MIS for Manufacturing & Supply planning team by coordinating with all the plants.
- Maintaining & managing yearly OPEX budget & expenses for department as per requirement.
- Supply chain related approvals management like POs, Budget Modification forms, Legal connect, etc.
- Coordination with External/Internal stakeholders across all business units/geographies as and when required to obtain information / data. Complete understanding & following various process, policies.
- Assist in implementation/modification of SAP release strategies & coordinate with SAP team to address queries from RM & PM team.
- Support to document paper records, electronic document management & maintain database of official contacts ensuring information is organized and easily accessible.
- Handle confidential documents ensuring they remain secure.
Executive Assistant in International Business
Macleods Pharmaceuticals Ltd.
02.2023 - 09.2024
- Manage the daily schedule of senior management, including coordinating appointments and meetings.
- Create PowerPoint presentations as and when required.
- Coordinate with internal & external stakeholders to ensure the timely and accurate completion of tasks and projects.
- Handle confidential information with discretion and professionalism.
- Create and maintain files and records, both paper and electronic.
- Arranging travel itinerary for the complete IB team, including Visa processing for different countries, Ticket booking, Hotel booking, Travel insurance & other immigration requirements.
- Procuring Forex currency for travelers.
- Prepare complete travel file and handover to concern person before his/her schedule travel.
- Preparing travel expense for the complete IB team.
- Preparing DIR by coordinating with Regulatory & IB team for different countries.
- Prepare, Maintain & Update DIR master record on regular basis.
- Registration Approval Sheet – Responsible for receiving and executing all approvals till delivery of documents to Finance team & ensure that the signature of IB team are secured within 48 hours and submitted to Director for signature.
- Electronic Data Sharing Sheet – Get it signed from all concern person within 48 hrs & Send back to regulatory.
- Study and understand the Regulatory process.
- Co-ordination with Accounts team for timely payment to the vendor such as Translation work/ Forex Purchase etc.
- Co-ordination and Follow up with Regulatory, Admin team for timely payment of RAS, for DIR register, Electronic Data sharing sheet, Details for preparing essential sheets as asked by management.
- Co-ordination and Follow up with Embassies and travel agent for application of Visas, Legalization of documents, etc.
- Supervise administrative staff and divide responsibilities to ensure performance.
- Track stocks of office supplies and place orders when necessary.
- Check & Forward prospective customers query from export/customer care emails to concern team on daily basis.
- Forward all Packing list mail received on daily basis.
- Monthly get the exim data downloaded by IT & circulate the same within team.
- Raising request for Indent for Office Stationary and other essential items as and when required.
- Attend to the request of team regarding completing of their HRMS, arranging visiting cards, etc.
- Collect & Maintain office petty cash from all employees.
- Arrange approvals and items for new joinee such as joining kit, diary, laptop, mobile phone etc.
- Negotiation with vendors for better quote for the work such as language translation, Hotel booking, Forex currency, Restaurant / Caterer for party, Travel companies for picnic, corporate event etc.
Executive Assistant to Chief Technical Officer
Indoco Remedies Ltd.
12.2009 - 01.2023
- Handling day to day correspondence (drafting letters, replies, faxes, scanning, dictation, typing).
- Travel bookings arrangement & hotel bookings (Domestic as well as International).
- Attending to guests who visit the office / offering them refreshments etc.
- Co ordinating with Overseas customers.
- Maintaining confidential files & records.
- Preparing presentation slides for presentation.
- Attending phone calls, arranging appointment schedule.
- Inter departmental coordination.
- Documentation handling.
- Working for R&D documentation (like preparing MFC,MPC, BMR etc.)
- Supporting to Account department for cash distribution, expense statement settlement etc.
Executive Assistant to President R&D as well as Purchase Executive
Nicholas Piramal Research Centre
02.2008 - 03.2009
- Handling day to day correspondence (drafting letters, replies, faxes, scanning, dictation, typing).
- Travel bookings arrangement & hotel bookings (Domestic as well as International).
- Attending to guests who visit the office / offering them refreshments etc.
- Maintaining confidential files & records.
- Preparing presentation slides for presentation.
- Attending phone calls, arranging appointment schedule.
- Inter departmental coordination.
- Documentation handling.
- Arranging quotations for requirements of lab materials (such as lab instruments, chemicals, glassware’s, etc)
- Price negotiation, Preparation and issue of purchase order, up with vendors.
- Maintaining data of pricing , purchase orders
- Following up with vendors on a regular basis regarding the materials.
- Processing proposals and quotations in SAP to expedite payment to vendors (International & domestic)
- Role also involves continuous interaction with commercial team for execution of work orders & payments.
- Actively involved in shipment to various locations within India and abroad.
Secretary to President R&D
Aarti Industries Ltd.
03.2006 - 01.2008
- Handling day to day correspondence (drafting letters, replies, faxes, scanning, dictation, typing).
- Maintaining confidential files & records.
- Working for business development.
- Inter departmental coordination.
- Preparing presentation slides for presentation.
- Making the costing sheet of project.
- Documentation handling.
Secretary to GM
Mahanagar Gas Ltd.
07.2005 - 02.2006
- Maintaining inward & outward register.
- Attending phone calls, arranging appointment schedule.
- Documentation handling.
- Dictation work, drafting letters, making agenda, checking & replying mails.
back office assistant
Birla sun life insurance
09.2004 - 06.2005
- Company Overview: an insurance company complete insurance solution for each and every class of society.
- Working as a non medical underwriter
- Checking and verification of various policies as per rules and regulation of company
- Taking decision whether to issue policy to the client or not
- Giving training to the new candidates also solving doubts and queries
- Maintaining records about policies issued to the clients also policy received from clients
- Co-coordinating & supporting with different staff’s of the company.
Education
Master Of Science (M. Sc. Part-I) - Physics
K. J. Somaiya College
Bachelor Of Science (B.Sc.) - Physics
S. H. Kelkar College
03.2004
Skills
- To work independently as well as in team environment
- Excellent planning, leadership qualities and interpersonal skills
Certification
Advance Diploma in office automation & financial accounting ,C-DAC.
Interests
Listening music, Reading books, Making friends & Cooking
Personal Details:
- Date of Birth: 8th May’ 1982
- Gender: Female
- Religion: Hindu
- Marital Status: Married
Timeline
Executive Assistant in Operation Department
Glenmark Pharmaceuticals Ltd.
09.2024 - Current
Executive Assistant in International Business
Macleods Pharmaceuticals Ltd.
02.2023 - 09.2024
Executive Assistant to Chief Technical Officer
Indoco Remedies Ltd.
12.2009 - 01.2023
Executive Assistant to President R&D as well as Purchase Executive
Nicholas Piramal Research Centre
02.2008 - 03.2009
Secretary to President R&D
Aarti Industries Ltd.
03.2006 - 01.2008
Secretary to GM
Mahanagar Gas Ltd.
07.2005 - 02.2006
back office assistant
Birla sun life insurance
09.2004 - 06.2005
Master Of Science (M. Sc. Part-I) - Physics
K. J. Somaiya College
Bachelor Of Science (B.Sc.) - Physics
S. H. Kelkar College
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