Hi, I’m
TANVEER M. H SAYED
Lotus Colony, H Block Plot 26 - Room 1666, Govandi West Mumbai
Summary
Currently looking for a suitable position, assignments in Administration & Facilities with a reputable and ambitious company. Carrier Objective: Intend to build a career with leading corporate of hi-tech environment with committed and dedicated people who will help me to explore myself fully and realize my potential. Willing to work as a key player in challenging and creative environment. Employment Summary: A Dynamic professional with 10+ years of experience in Administration, Facilities Management, Real Estate, Transport, Event Management, & EHS.
Overview
13
years of professional experience
Work History
M/S. Sanghvi Beauty & Technologies
Assistant Admin Manager
10.2022 - 03.2023
Job overview
- Managing General Administration & Facility Management
- Stationary management, office supplies and distribution
- AMC and maintenance of office equipment including fire safety equipment
- Monitoring of Housekeeping, Security function, pest control, vendor management
- Asset Management- New asset requirements, managing repair, maintenance & replacement of company office equipment, appliances, furniture, etc
- Preventive maintenance, Planning, and execution
- Maintain MIS for admin expenses for HO on monthly basis for updating to Management
- Smooth processing of bills and ensure timely payment to vendors
- Co-ordinating with various departments for admin requirements
- Handling internal team for addressing admin activities
- Assisting Travel Desk requirement for resolving admin matter
- Assisting Front desk for Visitor and Courier Management
- Festival Felicitation, providing support to HR team as and when required
- Travel / Guest House Management: Experience in setting up a full-fledged travel desk module for
- Employee travel & transport arrangements, negotiating with Airlines for corporate deal & discounts
- Floating various Hotel RFPs with reputed hotels, tie ups with various 5-star Hotels / 4 star & business hotels, Guest House Management / Service Apartments for employee’s accommodations as well as
- Guest Management
M/S. Sodexo India Pvt. Ltd
Assistant Facility Manager
09.2018 - 10.2022
Job overview
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Handling Expats by booking of Hotels, Long stay accommodations, Special meals arrangements, Pickup & Drop & Helping in Visa assistance (FRRO) & Local guidance
- TikTok studio management (Managing Bollywood celebrities shoot, Upkeeping of studio, security
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Organize and supervise other office activities (renovations, event planning orientation for new staff etc.)
- Managing Admin Helpdesk for employees & Cafeteria, Transport, Courier & Building management
- Monitor & supervise other office activities (recycling, renovations, event planning etc.)
- Imparting Process Training for new hires and handling ongoing training sessions
- Ensure operations adhere to policies and regulations
- Documenting SOPs and Training Material
- Responsible for PTP (Purchase requirement to Payment) process and managing Billing and Invoicing
- Optimizing MIS reporting and publishing monthly Dashboard
- Assessing staff performance for appraisal and guiding to ensure maximum efficiency
- Monitor costs and expenses to assist in budget preparation
- Keep abreast of all organizational changes
- Reports for senior management (Daily report, Biweekly report, Monthly management report, Training reports, vendor invoice tracker, inventory report)
- Vendor Management (Shortlisting vendor, Quality & Pricing, Making contracts as per norms, periodical Audit,
- Satisfaction survey)
M/S. Sodexo India Pvt. Ltd
Assistant Facility Manager
09.2017 - 10.2018
Job overview
- Godrej Nature’s Basket
M/S. CBRE South Asia Pvt. Ltd, The Royal Bank of ScotlandMumbai
Facility Executive
07.2016 - 09.2017
Job overview
- Facility Area: 142500 sq
M/S. CBRE South Asia Pvt. Ltd, The Royal Bank of Scotland
Executive
03.2015 - 06.2016
Job overview
- Facility Area: 72533 sq
- Ft – Current Role Facility
M/S. Mafoi Randstad, The Royal Bank of Scotland, BKC
04.2010 - 02.2015
Job overview
- Facility Area: 72533 sq
- Ft – Current Role Transport & Facility Executive, H/K & Maintenance
- RBS Maker Maxity new site with project work handover process with office setup
- Done successfully all work related to Move 500 employee from old site to new site
- Managing site which has 5 business units register head office with 20 MDs for different Business units
- Ensuring general housekeeping standards in the office
- Make sure all HK team & cleaning should be as per standard
- Check and maintain day to day all log sheets and check list as per schedules for Housekeeping
- Deploying weekly & Monthly work schedule to HK supervisor
- Ordering, Checking & Stock maintaining of Housekeeping/Toiletries materials
- Having meeting with team to make facility operation smoothly
- Processing/tracking of Helpdesk Executive work orders to technicians & Hk
- Identification of vendors, selection, and finalization of contract by Cost comparison
- Responding to calls for booking of facilities and building complaints
- Ordering stationery, letterheads & business cards through centralized order
- Processing invoices for the properties
- Verifying utility bills and ensure payments on time for Vendors
- Handling all administrative issues, pertaining to day-to-day operations as may be required
- Achieve Client Satisfaction to its expectation
- Set stretch targets for self and team to achieve maximum team performance
- Key Management
- Vendor Management
- Managing Fire drill every 3month as per Employee health & Safety policy
- Prepare PPM schedule of all Vending, FAX & Printer machines
- Events & Catering-
- Co-ordinate with client requirements for internal events which include Trainings, Town halls, VIP visits, Cocktail
- Dinners, conferences etc
- Schedule use of facilities or catering services for such events and negotiate details of arrangements with clients
- Arrange for vendors to provide services related to F&B, set-up, lights floral, music arrangement etc
- Negotiate cost for services with vendor by following 03 quote policy & arranging for the best competitive rates & services
- Liaising between the clients & vendors for detailing & execution of the event
- Maintain operational presence on the day of the event in order to ensure smooth running of operations
- Create and promote good public relations, take corrective action, and assist in handling client's/guest's complaints to ensure their satisfaction, informing managers as soon as done and during dealing with given service recovery situations
- Ensure client satisfaction for each conference/training/ event
- Monitor billing accounts for accuracy, and co-ordinate with accounts team for payments
- Transport-
- Detailed transport operations from 16th
04.2010 - 07.2012
Job overview
- Handling drop & pickup operations
- Compile all daily transport related reports for senior management
- Making Pickup & Drop rosters
- Handling special duties (Airport, Hotel, office transfers)
- Handling shuttles
- Responding to client’s quires & escalations through mail
- Coordinating with vendors for smooth functioning of transport
- Conducting regular fleet compliance & drivers briefing
- Checking cars before departing for pickup as well drop on daily basis
- Making MIS of pickup and drops
- Female tracking who all are getting first pickup or last drop
- Having meeting with team to make transport operation smoothly
- Having BU engagement with the employee and managers.
Education
Open University
H.S.C
Mumbai University
S.S.C
Skills
- Facility operations Management
- Housekeeping Management and Guest relationship manager
- Efficient in drafting administrative policies, designing key vendors SLA’s & SOPs for Facilities
- Management
- Expertise in handling Real Estate requirements for the company, finalizing commercial deals, Lease
- Agreements & Execution of Projects / Fitouts
- Prominent in handling day to day administrative activities for corporate office and regional offices
- Leading it to tackle all administrational objectives with setting up proper SOP’s
- An effective communicator with excellent qualities of Leadership & interpersonal skills, Strong team
- Leadership in decision making, handling emergencies & having organizational abilities with vast
- Corporate exposure
- Possess a detail oriented positive attitude towards achieving own KRA’s & dragging the team to achieve
- Their KRA’s with available resources
- A keen communicator with the ability to relate to people across all levels
- Processes & Systems
- Strong Ability to master a situation quickly, innovating & adaptable to changing the environment
- Excellent working knowledge of all Microsoft Office packages
- Employee engagement activities
- Professional Qualification:
- Competent in use of
- Microsoft Office (Excel, Word, and PowerPoint)
- Done certificate Course in Computer Operator & Programming Assistant
- Well versed with Outlook 2010
Accomplishments
- Implemented Waterless Urinal concept at ByteDance Head office, significantly reduces water consumption, help to saved almost 90% of water and thus contribute towards sustainability
- With help of IT, Introduce QR code-based complaint register at ByteDance PAN India office, it helps to received real time complaints of employees and timely closure of the same
- CBRE Facilities Management/Asset Services award received for Creating Value for our client in Q3-16
- Winner of CII (Confederation of Indian Industry) awards Second prize for Employee Health & Policy maintain on site for year 2014-15
- Training Program Attended
- Completed the training on Basic Fire Safety & Emergency preparedness in Usha Fire safety Equip
- Business Continuity Management
- Problem Solving and Decision Making
- Academic Qualification:
- Bachelors in business administration from MIMT – New Delhi.
Additional Information
- Typing (English): 50 wpm
- January 1986
- Marital Status : Married
- Religion : Muslim
- Nationality : Indian
- Languages Proficiency :
- English, Hindi, Marathi,
- Interest : Listening Music, Watching cricket.
Timeline
Assistant Admin Manager
M/S. Sanghvi Beauty & Technologies
10.2022 - 03.2023
Assistant Facility Manager
M/S. Sodexo India Pvt. Ltd
09.2018 - 10.2022
Assistant Facility Manager
M/S. Sodexo India Pvt. Ltd
09.2017 - 10.2018
Facility Executive
M/S. CBRE South Asia Pvt. Ltd, The Royal Bank of Scotland
07.2016 - 09.2017
Executive
M/S. CBRE South Asia Pvt. Ltd, The Royal Bank of Scotland
03.2015 - 06.2016
M/S. Mafoi Randstad, The Royal Bank of Scotland, BKC
04.2010 - 02.2015
04.2010 - 07.2012
Open University
H.S.C
Mumbai University
S.S.C
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