TEJAS MANGESH CHAVAN
Thane (west),MH
Summary
Results-driven Payroll and Compensation & Benefits Specialist with over 8 years of experience managing payroll processes, designing competitive compensation frameworks, and ensuring compliance with statutory regulations. Currently handling core Compensation & Benefits functions at ICICI Lombard, specializing in payroll management, gratuity provisioning, full and final settlements, and tax computations. Proven expertise in streamlining payroll systems, implementing accurate monthly provisions for gratuity, and administering tax calculations for optimal compliance and efficiency. Adept at aligning payroll strategies with organizational goals to ensure financial accuracy, employee satisfaction, and statutory adherence.
Overview
14
14
years of professional experience
Work History
Senior Manager
ICICI Lombard General Insurance Co
Mumbai, India
09.2022 - Current
- Oversee end-to-end payroll processing for over 15000 employees, ensuring accuracy and compliance.
- Administer monthly provisions for gratuity and manage timely full and final settlements.
- Compute employee tax liabilities, ensuring alignment with statutory regulations and organizational policies.
- Collaborate with cross-functional teams to streamline payroll operations and improve efficiency.
MANAGER - HR
INFIGO LIFE SCIENCES PVT LTD (INFIGO EYE CARE HOSPITALS)
Mumbai
09.2020 - 09.2022
- Recruitment of designated staff assigned to you including sourcing and referencing, carrying out the initial interviews and short listing final candidates for the final interview with the Directors
- Developing standards and protocols for the HR function for the company and its hospital
- Developing the HR Manual for the company
- Developing and conducting appropriate induction programs for new recruits and working on the training and developments needs plan for the employees of the company
- Developing and implementing a sound and motivating performance appraisal system for the organization and ensuring the process of review at the appointed dates are carried out in conjunction with the ensuring the process of review at the appointed dates are carried out in conjunction with the employees immediate senior and thereafter the Directors of the company
- To counsel and address grievances and issue of employees are directed by the MD and CEO
- To ensure payroll payment system is effectively operational and to ensure due compliance of statutory requirements under the personal and HR laws of the state
- To take part in any disciplinary actions that may need to be initiated in the organization
- To ensure that HR becomes a proactive and vibrant function and is recognized as a center of excellence
- Any other work as assigned by the MD / CEO
Assistant Manager - HR & Admin
DOCTOR EYE INSTITUTE
Andheri and Goregaon Branch
03.2018 - 08.2020
- Staff Management and Appointments
- Recruiting New staff as requirement
- Assigning shifts and Management of work and duties between new and old staff as per protocol
- Training as per their work profile and deciding salary accordingly
- Attendance Rules- fingerprint, link to payroll
- Manage full record of staff- CV, photo medical reports at Landmark
- Checking their attendance and performance every month
- Pointing out flaws, appreciating their work ethics, training, encouragement, noting mistakes maintaining an excel sheet
- Monitoring their behavior, presentation, uniforms, etiquette, complaints and difficulties face in solving problems
- Conduct regular staff meetings
- To attend queries patiently and politely, and keep records of the same
- To maintain Books of Staff details and Medical Record
- Maintain general expenses
- Prepare vouchers, appointment letters, certificates etc
- Check for renewals of AMC, MOUs Bank guarantees with all empanelment
- Manage renewals of licenses and clinical /biomedical/BMC certificates
- Meeting IT requirements
- Finding Best vendors-Best rates-Checking bills-AMC-services- of all contractors and vendors
- Maintain the latest list of all reliable vendors and suppliers (IT, EPBX, WATER, Tea/Coffee and Electric etc.)
Senior HR Executive
CONTACARE OPHTHALMIC PVT LTD (VASAN EYE CARE HOSPITAL)
MULUND, THANE, DOMBIVALI, VASHI & BORIVALI BRANCH
10.2015 - 03.2018
- Planning of Manpower of the Unit and Upcoming Projects, in synchronization with Manpower Budget
- Sourcing of candidates
- Searching profiles through existing database, references from employees, Job portals like Naukri, walk in interview and placement agencies
- Recruitment
- Short listing and Screening the profiles as per the requirement
- Responsible for conducting preliminary interviews, maintain Interview Tracker
- Coordinating interviews for finalization of candidates
- Fair Salary Negotiation
- Reference check of the selected candidates
- Preparing offer letters for selected candidate
- Joining announcement welcoming the candidate
- Induction Training program to newly joined candidate/s.
- Preparation and maintenance of all Personal Files of Employees of the Unit as per the set guidelines
- Opening of Employees Bank Account, Employee No., Identity Card, Employee E-Mail ID, Cell phone connection if authorized, Issuing of Appointment letter & Confirmation letter
- HR Policy: Introducing HR Policies to Employees/staff and ensuring the implementation of the same
- Payroll Administration
- Monitoring Employee’s Attendance System/Bio- Metric on day to day basis including leave
- Preparing monthly attendance & leave records for Pay Roll Processing
- Preparing, Monitoring and sending expense sheet of the Unit of the concerned employees on monthly basis and maintaining records of the same
- Employee Engagement:
- Conducting employee Birthday Celebration
- Conducting Employee of the month
- Organizing Inter-Department Meetings
- Legal Compliances
- Preparation of PF/ESIC/PT Challan and payment of it
- Obtaining and maintaining records of Registration as Principal Employer & License as Contractor for employment of contractual employees as per law
- Renewal of registrations under Shops & Establishment Act & Contact Labour Act
- Performance Appraisal:
- Performance Review as per the guidelines provided by the Corporate HRD
- Administration of Annual Increment and Promotion as per the guidelines of Corporate HR
- Contractual Service Management;
- Execution/Renewal of all Contractual Agreements of contractors of the Unit as per the State Minimum wages Guideline
- Monitoring compliances of PF, ESIC, PT, Central Govt
- Service Tax etc
- Of the Contractual employees as per the guidelines provided and maintaining Xerox copies on monthly basis
- Receiving monthly bills from Contractor, checking and ensuring to pass bill for timely payment to Contractor
- Further, ensuring that the Contractors pay monthly salary to their employees by07th of every month and maintain records of the same
- Training Development:
- Identifying the Training Needs of the employees and preparing Training Calendar
- Identify the Trainer and Prepare Training Module
- End-to-End training & skill development co-ordination & execution with every Employee and maintain Documents for the same
- Administration of Guest-House
- Agreement/Contract Renewal
- Issuing Guest House to Vasan Employee
- Keeping the record of Guest House Usage
- Supervising Security/HK/Administration related activities of Guest House
- Ensuring smooth Transfer of employees/Documents to other centre as per the instruction provided by the Corporate HR
- Preparation of MIS and sending it to the Corporate Office in a Predefined Format
- Receiving Grievance if any from employees and resolving it as per guidelines
- Maintaining Discipline at the Centre and initiating disciplinary action against delinquent
- To assist the Administration in different activities, as and when directed from time to time
ASSISTANT MANAGER
TRANSIT DUTY FREE SHOP
DAR ES SALAAM, TANZANIA
12.2014 - 09.2015
- Company Overview: DAR ES SALAAM, TANZANIA AIRPORT AUTHORITY, TANZANIA
- Hiring and retaining people
- Transferring people
- Organizational culture
- Performance management
- Training and development
- Compensation and benefits
- Decision making
- Motivation
HR RECRUITER
WAAYS AND SOLUTIONS CONSULTANCY PVT LTD
07.2014 - 11.2014
- Handling end to end recruitment
- Communicating vacancies on job portal
- Taking initial telephonic interview
- Scheduling interview as per requirement
- Issuing offer letters
- Salary negotiation
Sales Executive (Home Loan Department)
IDBI BANK THANE
Thane
05.2011 - 11.2011
Education
MMS - HR
Guru Nanak Vidya Society Institute of Management
01.2014
B.COM - ACC& FIN
Dnyansadhna College
01.2011
HSC - undefined
Dnyansadhna College
01.2008
SSC - undefined
People Education Society English Medium High School
01.2006
Skills
- End-to-End Payroll Processing
- Compensation & Benefits Administration
- Full & Final (F&F) Settlements
- Gratuity Processing & Provisions
- Tax Computation & Statutory Filings
- PF, ESI, and Labor Law Compliance
- Payroll Software & HRMS Expertise
- Employee Benefits Program Design
Accomplishments
- Completed Swimming Course and achieved district level certificate.
- Participated in School Kho-Kho & Volley Ball competition on District level.
- Participated in School Drawing competition on State Level.
- Won gold medal and certificate as first prize secured in Relay (400 meters) on sports day2013 organized by GNVSOM.
- Won bronze medal and certificate as3rd prize secured in Running (100meters) on sports day2013 organized by GNVSOM.
- Got a prize for designing a logo for UDAAN2013 festival of GNVSOM.
CO-CURRICULAR ACTIVITIES
Drawing, Travelling, Organizing Event. Organized an event of GNVSOM called VIHAAN2013 as an Event Head. Organized an event of UPVAN ART FESTIVAL2014 as a Venue Branding Manager.
Disclaimer
I hereby declare that the particulars of information and facts stated above are true, correct and complete to the best of my knowledge and belief.
CORE COMPETENCIES
- A comprehensive understanding of laws, security & health and safety issues. Creating short and long terms business plans.
- Can support a team and manage both good and poor performance.
- Proactive and able to use initiative when solving problems. Commercial awareness with superb business skills.
- Having a fast moving `can do` attitude.
- Good IT skills and knowledge of the latest retail software systems.
- Able to develop staff through performance management.
INTERNSHIP
- Summer internship was completed in Golden Marine services Pvt. Ltd.
- Working in HR department preparing for them HR policies.
- Recruitment and Job description.
- Induction programmed for Accountant.
- A study of recruitment and selection procedures and practices for Accounts department is my summer internship Project which was completed under guidance of HR Manager.
ADDITIONAL INFORMATION
- Languages Known : - English, Swahili, Chinese (Basic), Hindi, Marathi.
- Computer Knowledge: - Passed MS-CIT, Well versed with MS Office and Tally9.0.
- Hobbies : - Drawing, Painting.
CAREER OBJECTIVE
- To do my best level performance and use my skill and knowledge for the firm in which I will be working and give maximum effort to get maximum output.
- Looking forward to join progressive organization offering challenging environment & all round growth.
Drawing, Painting, Traveling, Event Organizing
- Proficient in various forms of drawing, including pencil sketching, shading, and watercolors.
- Expertise in creating logos, event branding, and visual designs.
- Designed and executed large-scale venue branding for events like Upvan Art Festival 2014.
- Conducted workshops on basic sketching techniques for beginners.
- Created artwork for community projects, including murals and decorative pieces.
Languages
English
Timeline
Senior Manager
ICICI Lombard General Insurance Co
09.2022 - Current
MANAGER - HR
INFIGO LIFE SCIENCES PVT LTD (INFIGO EYE CARE HOSPITALS)
09.2020 - 09.2022
Assistant Manager - HR & Admin
DOCTOR EYE INSTITUTE
03.2018 - 08.2020
Senior HR Executive
CONTACARE OPHTHALMIC PVT LTD (VASAN EYE CARE HOSPITAL)
10.2015 - 03.2018
ASSISTANT MANAGER
TRANSIT DUTY FREE SHOP
12.2014 - 09.2015
HR RECRUITER
WAAYS AND SOLUTIONS CONSULTANCY PVT LTD
07.2014 - 11.2014
Sales Executive (Home Loan Department)
IDBI BANK THANE
05.2011 - 11.2011
B.COM - ACC& FIN
Dnyansadhna College
HSC - undefined
Dnyansadhna College
SSC - undefined
People Education Society English Medium High School
MMS - HR
Guru Nanak Vidya Society Institute of Management