Tejas Thorat
ADMIN
Mumbai,Mharashtra
Summary
EXPERIENCE
Overview
7
7
years of professional experience
Work history
ADMIN SUPERVISOR
L&T Heavy Engineering - MRU
RUWAIS
11.2022 - Current
- Coordinated office operations, maintaining an organised environment that facilitated smooth business functioning
- Negotiated with suppliers to secure cost-effective services and supplies, reducing operational expenses
- Supervised daily administrative activities, ensuring compliance with organisational policies and procedures
- Analysed administrative workflows, identifying bottlenecks and implementing solutions to improve processes
- Prepared detailed reports on administrative department's performance, presenting findings to senior management
- Streamlined communication processes, facilitating more effective information exchange between departments
- Led the transition to digital record-keeping systems, ensuring a seamless shift from paper-based processes
- Managed scheduling for company executives, coordinating meetings, travel arrangements, and engagements efficiently
- Arrangement of Site facilities; food and accommodation for site staff
- Coordinate for ADNOC medical, visa medical and biometrics
- Coordinate for mandatory 3rd party trainings; HSE induction
- Verifying invoices at site and related coordination with subcontracting dept
- Coordinate with Camp team for welfare activities
- CICPA Pass distribution/ collection
- Arrangement & distribution of PPEs
- ADNOC office maintenance and Record of services
- Compiling and sharing leave & attendance inputs for payroll
- Arrangement of all kinds of LOA
- Site Petty Cash Management
- CUG / WIFI monitoring/Records and payment
- All visa related coordination with candidates, site team
- Air Ticket booking of employees during Leave / Mobilization & Demobilization
- CICPA Application & arrangement of all Employees & Vehicles
- Equipment & Vehicle Inspection.
HR Recruiter
intellectual Capital LLC
POWAI
07.2021 - 11.2022
- Used different recruiting methods to find ideal candidates, including Twitter and LinkedIn search
- Conducted extensive analysis into candidate CVs, searching for keywords and specific skills to streamline shortlisting
- Conducted phone and face-to-face interviews with candidates utilizing excellent judgment
- Managed candidate hiring processes, from shortlisting candidates to hiring and onboarding
- Acted as a supportive consultant to recruits, helping them to onboard and settle into new environments
- Used expertise in headhunting to research, find, target and obtain ideal candidates for company positions
- Built networks to identify and reach top quality candidates for different industries
- Researched ideal candidates using range of platforms, including LinkedIn, social media and CV database tools
- Streamlined recruitment processes by introducing more efficient applicant tracking systems
- Reviewed and updated job descriptions, ensuring they accurately reflected role requirements and responsibilities
- Negotiated employment terms with selected candidates, securing the best talent within budget constraints
- Liaised with hiring managers to define recruitment requirements and develop effective sourcing strategies
- Provided regular reports to senior management on recruitment status, highlighting achievements and areas for improvement
- Managed communication with candidates throughout the recruitment process, providing feedback and updates
- Managed interview process on behalf of clients and candidates, maintaining appropriate confidentiality with both parties
- Prepared CVs and correspondence to forward to clients regarding suitable applicants
- Facilitated negotiation processes between clients and candidates, achieving agreeable terms for both parties
- Coordinated with HR teams to streamline recruitment processes, improving efficiency and candidate experience.
SUPERVISOR MEP
RGSL TOLL BRIDGE PVT LTD
Worli
09.2020 - 07.2021
- Trained staff in till management practices including reviewing and reconciling daily transactions
- Monitored compliance with workplace policies and safety objectives
- Aligned day-to-day activities with targets set by upper management
- Equipped staff with knowledge and skills to reach company targets, coaching and mentoring new joiners and underperforming employees in best operational practices
- Trained staff to review and reconcile daily transactions to apply best management practices.
Data Entry Executive
L&T MRU - Fabtech Consultancy
POWAI
02.2019 - 05.2020
- Organised files, faxed reports and scanned documents into document management system
- Created and maintained spreadsheets using Excel
- Scanned documentation and entered into database to maintain accurate records
- Handled sensitive information with discretion, maintaining confidentiality at all times
- Coordinated, scheduled and executed in-depth data entry projects
- Handling Day to Day activities
- Making the Foreign Travel allowance(FTA) as per their cadre
- Coordinating for the air & Flight ticket booking with Corporate travel - L&T
- Managing the Meeting rooms & Halls
- Preparing the Gate passes of manpower & Vehicle for all domestic MRU sites.
Mail Room Executive cum Admin
DEDHA India HR solutions pvt ltd
Mumbai
12.2017 - 10.2018
- Receive incoming letters, documents and other shipments from external parties to be distributed to the ultimate recipient in their workspace
- Create and maintain filing systems, perform routine clerical duties, prepare documents, schedule appointments, and support other staff
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
Education
Bachelor of Commerce - COMMERCE
VIKAS COLLEGE OF ARTS, SCI. & COMMERCE
INDIALanguages
Marathi
Hindi
English
Timeline
ADMIN SUPERVISOR
L&T Heavy Engineering - MRU
11.2022 - Current
HR Recruiter
intellectual Capital LLC
07.2021 - 11.2022
SUPERVISOR MEP
RGSL TOLL BRIDGE PVT LTD
09.2020 - 07.2021
Data Entry Executive
L&T MRU - Fabtech Consultancy
02.2019 - 05.2020
Mail Room Executive cum Admin
DEDHA India HR solutions pvt ltd
12.2017 - 10.2018
Bachelor of Commerce - COMMERCE
VIKAS COLLEGE OF ARTS, SCI. & COMMERCE
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