Tharaka Rajesh Varma
HYDERABAD
Summary
Results-oriented Operations Manager with a solid track record spanning 15 years in bookkeeping, payroll, and financial management. Recognized as a motivating team leader, adept at scheduling, customer relationship management, and inventory control. Proven success across various leadership roles in US IT Staffing, US Health Care, Ayurveda Health Care, Information Technology, HR Management, Administrative support, and global business development. Demonstrated expertise in Contract Management, Immigration Processing, Vendor Management, and Payroll Management. A resourceful and methodical self-starter, recognized for innovation and forward-thinking. As a dedicated HR and Immigration professional, adept at managing the entire employee lifecycle, navigating complex visa categories, negotiating agreements, and fostering positive relationships with vendors, clients, and consultants. Known for excellence in payroll management, database administration, and meticulous documentation. Excels in initiating and implementing efficient systems to ensure seamless operations and compliance with company norms. Acknowledged for strategic thinking, effective communication, and the ability to handle diverse responsibilities with poise. Committed to fostering positive employer-employee relations while contributing significantly to organizational success.
Overview
15
15
years of professional experience
Work History
US Immigration HR & Accounts Manager
SYSRS IT SERVICES INDIA PVT LTD
12.2014 - Current
- Oversee onboarding and relieving processes for employees.
- Review Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and Vendor Contracts.
- Prepare Employment Letters, Experience Letters, Client & Vendor Letter drafts for clients.
- Manage end-to-end immigration processes for consultants, including filing LCA's as per DOL regulations.
- Coordinate with attorneys, follow up on case updates, and communicate the status to consultants.
- Handle H-1B Amendment, Extension, Transfer, H4 Dependents visa filing, H4 EAD filing, and supporting documents for PERM / I-140 & Perm Audits.
- Maintain files for immigration and relocation cases such as Public Access Files (PAF) and PERM documents.
- Initiate and complete Background Checks (BGC).
- Assist in forms like I-129, I-539, and I-765 for visa categories H-1B, H4, and H4 EAD respectively.
- Prepare and submit weekly reports to on-site counterparts and management.
- Assist in filing new H1B registrations annually.
- Organize and upload documents such as Receipts, RFEs, Approvals, Denials copies on the server.
- Assist consultants with all petition-related issues, including filing H1-B, H4 & GC petitions.
- Help and review DS-160 for consultants.
- Prepare & submit Immigration documents to USCIS and track them at H1-BGC.
- Handle timesheets, invoicing, and payroll maintenance.
- Update the US Consultant's Database from induction to engagement to exit.
- Ensure timely and error-free processing of payroll and payments.
- Maintain manual and computer-based records of all consultants (W2/C2C/1099).
- Perform additional tasks as required.
- Get and maintain updated agreements from vendors and sub-vendors.
- Invoice prime vendors and obtain invoices along with approved timesheets from sub-vendors for their consultants.
- Maintain good relationships with prime vendors, sub-vendors, and clients.
- Gather client-approved timesheets from consultants and maintain records.
- Maintain records of consultant hours worked from start to end date of their projects.
- Audit records to ensure compliance with company norms.
- Follow up with vendors for payables and receivables, generate invoices, and ensure timely submission of consultants' timesheets and invoices to vendors.
- Contact consultants and vendors for timesheets and payments, including handling consultants' expenses and payments.
- Handle consultants, vendors, and clients, ensuring smooth running of accounts receivables and following up on overdue accounts.
- Deal with Tier-1 and Tier-2 vendors MSAs.
- Handle vendors' documentations and contracts, including Non-Compete Agreements (NCA) and NDAs.
- Work on Purchase Orders, verifying all NCA and NDA, and other important clauses.
- Build and maintain good relationships with vendor companies.
- Play a key role in the initial steps of making paperwork with acceptable clauses for both parties.
- Tools Used: ADP Gusto QuickBooks Zoho Books OnBlicks
- General Responsibilities: Play a key role in the initial steps of paperwork with acceptable clauses for both parties. Ability to handle consultants, vendors, and clients. Ensure the smooth running of accounts receivables and follow up on overdue accounts.
Asst General Manager
SRI VISISTS SUPER SPECIALITY AYURVEDA
08.2012 - 11.2014
- Develop and maintain computerized record management systems to store and process data such as personnel activities and information, and to produce reports.
- Prepare activity reports to inform management of the status and implementation plans of programs, services, and quality initiatives.
- Develop and implement organizational policies and procedures for the facility or medical unit.
- Consult with medical, business, and community groups to discuss service problems, respond to community needs, enhance public relations, coordinate activities and plans, and promote health programs.
- Develop or expand and implement medical programs or health services that promote research, rehabilitation, and community health.
- Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment into computer.
- Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
- Plan, develop, maintain, or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
- Insurance and Corporate Tie-Ups.
- Close Coordination with AP & Telangana state govt (Dept. of AYUSH).
- Close Coordination with Insurance TPA's and Health Beneficiaries.
- Awareness sessions & programs regarding Development of AYURVEDA.
- Documentation for Reimbursement and Cashless Claims.
- NABH Documentation.
- Coordinating Promotional activities and preparing budget plans.
- All other related Hospital Policies, Procedures etc.
Delivery Manager
Canoy Software Solutions
12.2011 - 06.2012
- Establish and maintain relationships with individual or business customers or aid with problems these customers may encounter.
- Network within communities to find and attract new business.
- Identify, develop, or evaluate marketing strategy, based on knowledge of establishment objectives, market characteristics, and cost and markup factors.
- Direct and manage project development from beginning to end.
- Define project scope, goals and deliverables that support business goals.
- Handling Technical Team as well as Marketing team.
- Giving Presentations to the client about product.
- Delivery of Projects to the clients with presentation.
- Maintaining Daily Accounts.
- Collecting Daily reports of marketing and Technical Work Status.
Project Coordinator
MAHARAJA CONSTRUCTIONS
09.2010 - 11.2011
- Checking Mails, Content Development, Online Promotions.
- Installation and Maintenance works of Gas Pipeline Works of GAIL India Ltd, BGL, ONGC.
- Installation and maintenance works of OFC Cable in Aerial and Underground for RAILTEL, POWERGRID,AIRTEL.
- Schedule the project in logical steps and budget time required to meet deadlines. Confer with supervisory personnel, owners, contractors, or design professionals to discuss and resolve matters, such as work procedures, complaints, or construction problems.
- Prepare and submit budget estimates, progress reports, or cost tracking reports.
- Take actions to deal with the results of delays, bad weather, or emergencies at construction site.
- Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner.
- Inspect work performed to ensure that it meets specifications and established standards. Lay underground cable directly in trenches or string it through conduits running through trenches.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Education
B. Tech - Electronics & Communications
TRR Engineering College
Hyderabad, TS09.2010
Skills
- End-to-End US Staffing
- Immigration Process Management
- Visa Form Assistance
- Public Access File Maintenance
- Background Checks
- H1B Registration
- RFE Resolution
- Consultant Database Management
- Payroll Processing
- Payroll Sheet Preparation
- Employee Enrollment
- Timesheet Management
- Expense & Payment Handling
- Accounts Receivable & Payable
- Invoicing
- Contract Drafting & Review
- Vendor/Client Relationship Management
- Paperwork Negotiation
- ADP
- Paychex
- QuickBooks
- Zoho Books
- OnBlicks
- Microsoft Excel (Advanced)
- Microsoft Word
- Microsoft PowerPoint
- Adobe Suite
- Report Generation
- Effective Communication
- State Tax Enrollment
- Strategic Leadership
Accomplishments
- Achieved to be a pilot for First Ayurveda hospital to get empaneled with all Insurance TPA's and proudly says that I am a close associate to state Govt. of AP & Telangana regarding AYUSH policies and has designed Treatment documentation for reimbursement claims.
- Successfully navigated and resolved complex Request for Evidence (RFE) cases, achieving a 100% clearance rate for 6 intricate cases within the past two years. Additionally, facilitated the smooth processing of 22 Visa stampings without any RFEs, showcasing expertise in immigration processes and meticulous attention to detail.
Languages
English
Hindi
Telugu
Disclaimer
I hereby declare that the above written particulars are true to the best of my knowledge and belief.
Awards
- Best Innovative Manager Award, 2017, RADIOCITY Hyderabad
- Best Organizer Award for AROGYAMELA, 2017, Sri Bandaru Dattatreya
- Best Visionary & Patience Award, 2022, BBI law Group
Timeline
US Immigration HR & Accounts Manager
SYSRS IT SERVICES INDIA PVT LTD
12.2014 - Current
Asst General Manager
SRI VISISTS SUPER SPECIALITY AYURVEDA
08.2012 - 11.2014
Delivery Manager
Canoy Software Solutions
12.2011 - 06.2012
Project Coordinator
MAHARAJA CONSTRUCTIONS
09.2010 - 11.2011
B. Tech - Electronics & Communications
TRR Engineering College
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