Thrity Bhagat (She/Her)

• Supported in coordinating the general functions of the Executive Office while working collaboratively with the Executive Assistant.
• Oversaw operations, and managed duties, ensuring seamless task coordination and execution across all branches by travelling to various office locations.
• Provided administrative support to the President & CEO and Executive Leadership Team (ELT) as backup to the Executive Assistant
• Distributed meeting materials on time
• Coordinated meeting & event arrangements including liaising with vendors, and organising attendee travel & accommodations as necessary.
• Managed records within the Executive Office
• Managed coordination of travel arrangements including vendor communication for flights, car rental, and hotel bookings.
• Managed invoice, expense report and document processing while ensuring compliance with MODC policy
• Monitored vacation/time-off requests for members of the ELT and the Executive Office
• Ensured smooth operations for MODC Board of Directors, NPHC Board, and MODC Foundation
• Assisted with the organization of records for Board and Committee, ensuring easy accessibility.
• Assisted the Board with various administrative tasks as needed
• Facilitated smooth coordination of appointments with effective communication and by providing adequate resources
• Supervised and managed team members ensuring efficient task delegation.
• Managed front desk operations by greeting visitors, answering questions and directing them to appropriate personnel.
• Analysed data from multiple sources to identify trends and provide actionable recommendations.
• Expertly managed inventory levels and facilitated supply procurement.
• Effectively distributed tasks among team members based on their skills and abilities.
• Planned and executed team events to promote a collaborative workplace atmosphere.
• Managed customer inquiries with promptness and ensured exceptional service standards.

• Proven track record of high-level administration & secretarial support involving efficient handling of top & confidential correspondence
• Managing outward correspondences & internal office, and factory document flow
• Created and maintained relationships with key clients for new business opportunities.
• Managed a team of executives to ensure timely completion of projects.
• Negotiated contracts with vendors, suppliers and customers on behalf of the organization.
• Coordinated meetings between senior management teams to discuss corporate objectives and goals.
• Directed staff recruitment processes for hiring qualified personnel at all levels within the organization.
• Attended conferences, workshops and seminars related to industry trends and best practices.
• Implemented innovative solutions that addressed existing problems within the workplace environment.
• Successfully negotiated with vendors to receive best pricing and terms.
• Tracked and measured operational efficiency of business, to adjust and optimize use of available resources.
• Established open door policy to foster environment of respect between employees and management.
• Assisted chief executive officer in recruitment and employment contract negotiations.

- Managed executive schedules, travel, meetings, emails, calendars, databases, and correspondence.
- Prioritized appointments and coordinated meeting logistics with internal and external parties.
- Acted as SPOC between executives and colleagues, organized meetings, and maintained appointment schedules.
- Assisted top management with scheduling and represented senior executives in meetings.
- Welcomed guests and handled inquiries; managed over 50 incoming calls and emails daily.
- Conducted general administrative functions and maintained confidential records.
- Coordinated logistics and travel arrangements for high-level meetings and events.
- Collaborated with auditors and documented internal/client meetings.
- Planned and executed corporate events, including venue selection and invitations.
- Ensured office equipment and supplies were up-to-date and fully functional.
- Maintained organized filing systems for paper and electronic documents.
- Managed travel arrangements for the CEO, including itineraries, reservations, and visa processing.
- Documented HR actions, assisted with performance reviews, recruitment, and training.
- Administered employee benefits and addressed employee complaints and engagement activities.
- Monitored health insurance, visa, and immigration applications and renewals.

• Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.