Thuyavan Kalimuthu
Operation Deputy Manager
Chennai
Summary
Results-driven management professional with extensive experience in leadership roles. Skilled in strategic planning, team collaboration, and driving operational efficiency. Adept at adapting to changing needs and ensuring consistent, high-quality outcomes. Known for strong interpersonal skills, problem-solving abilities, and focus on achieving organizational goals.
Overview
16
16
years of professional experience
2007
2007
years of post-secondary education
2
2
Certifications
3
3
Languages
Work History
Deputy Manager
IBM India Pvt. Ltd
06.2022 - Current
- Overseeing lease administration process, ensuring compliance with regulations, and maintaining accurate records.
- Develop and ensure quality assurance processes for lease abstraction.
- Collects and complies data from various sources and prepare daily, weekly and monthly reports/decks and present to stakeholders.
- Conducts data analysis to identify trends and insights and develop dashboards and visual reports.
- Defines reporting standards and data governance policies and implements automation and efficiency measures.
- Conduct audits and spot checks to ensure accuracy and adherence to guidelines.
- Ensure compliance with legal, financial and operational requirements.
- Optimize abstraction workflows to enhance efficiency and accuracy.
- Implement technology solutions such as lease management software to streamline process and stay updated on industry standards and incorporate best practices.
- Train and mentor lease abstraction teams on quality standards and compliance.
- Generate reports on lease abstraction accuracy, turnaround time and trends.
- Address stakeholder inquiries and resolve discrepancies in lease documentations.
- Assist in internal and external audits by providing accurate lease data.
- Identify and mitigate risks associated with lease data inaccuracies.
- Ensure company policies align with legal and financial regulations.
- Promote Agile values and principles and educate teams and stakeholders about Agile methodologies.
Credit Service Advisory
Accenture Solutions Pvt. Ltd
02.2019 - 06.2022
- Maintain data on leasing module with respect to move-in/move-out dates, free rent, rent escalations, percentage rent, lease renewal, termination dates and cancellations.
- Monitoring all lease critical dates to ensure that all client contractual obligations are met.
- Generating Monthly Reports for clients to make decisions for smooth and successful operation of business.
- Tracking and reporting various data in support of contracts for Leases, assignments, and service agreements etc.
- Preparation of Notices to the client on the rent receivables, late fees, and other provisions over the Lease.
- Providing support to the transaction management team.
- Responsible for mapping and documenting the training and process manuals and creating support tools.
- Assisting software team to edit database settings based on the Clients requirement.
- Managing the eviction process for delinquent lease-out tenants as per client instruction.
- Preparing SOP for new project and train new Team members & maintain a high-performance team.
- Reviewed performance and efficiency of the team and lead the team of 6 to create better value to the client, without impeding current output.
- Oversee the day-to-day operations of the Lease Administration department and provide support to the Team while driving employee engagement, development and managing performance.
- Worked in Investment Cash Flow process, prepared actual vs projections variances.
Assistant Manager
Annet Technologies Pvt. Ltd.
02.2017 - 11.2018
- Manage and Co-ordinate with the Landlord and property managers.
- Monitoring all lease critical dates to ensure that all client contractual obligations are met.
- Ensure payments are as per contract obligations.
- Generating Monthly Reports for clients to make decisions for smooth and successful operation of business.
- Tracking and reporting various data in support of contracts for Leases, assignments and service agreements etc.
- Preparation of Notices to the client on the rent receivables, late fees and other provisions over the Lease.
- Coordinate with the Property Managers for the timely submission of tenant surrender forms and other lease updates prior to running the monthly rent roll.
- Providing support to the transaction management team.
- Responsible for mapping and documenting the training and process manuals and creating support tools.
- Assisting software team to edit database settings based on the Clients requirement.
- Perform move out reconciliation for the expiring tenants in the property.
- Review and approve monthly rent roll adjustments and ensure payment is accurate and issued in accordance with the lease documentation and accounting practices.
- Drafting and sending Tenant's correspondence letters, Certificate of Insurance request letters & other notice letters to all the Tenants in the property.
- Review and approve weekly ad hoc payments/billings to Landlord and/or tenants.
- Preparing SOP for new project and train new Team members & maintain a high-performance team.
- Reviewed performance and efficiency of the team and lead the team of 12 to create better value to the client, without impeding current output.
- Oversee the day-to-day operations of the Lease Administration department and provide support to the Team while driving employee engagement, development and managing performance.
- Currently collaborating with technical team and senior level executives on driving and implementing key improvements to the current lease data base system to ensure company-wide lease administration system is providing the best in-class service to our clients.
- Checking Tenant PRS, CAM inclusion and exclusion with the Lease Documents for CAM reconciliation and in case of any discrepancy, query will be sent to the client.
Senior Executive
JLL
06.2012 - 01.2017
- Manage and maintain an organized lease database and perform lease setup/Lease modifications for each client portfolio.
- Manage and coordinate with client.
- Generate and update highly detailed lease abstracts and rent schedules for clients.
- Investigate lease related inquiries for clients and track important lease provisions and critical dates.
- Track and maintain all expirations, option exercise dates, and other critical information's and communicate the same to the assigned Property Manager.
- Coordinate with the Property Accountants to process any one-time / manual, tenant charges in the system.
- Prepare monthly rental payment schedules for all the commercial lease tenants with sizeable portfolios.
- Generate billing on a monthly basis for the charges, which are recurring in nature.
- Review and prepare the CPI adjustments as provided for commercial leases.
- Create and conduct audit functions along with track savings.
- Cost Saving and Cost Avoidance for Clients accounts.
- Achieved 100% quality in database management accounts.
- Successfully handled First Indian Retail Client having a portfolio size of 2000 locations using IREAP database.
- Developed Process support tool like Critical options date calculator and checklists.
Senior Analyst
Annet Technologies Pvt. Ltd.
05.2009 - 07.2011
- Preparing the Preliminary Quality Check reports to ensure the Client to provide the missing documents, to continue with abstraction.
- Preparing scope for new project.
- Reviewing all International Lease documents.
- Reviewing the critical dates and Expenses under Lease documents with 100% quality and accuracy, as per client's specifications.
- Clarifying the critical Lease scenarios and providing feedbacks on validation.
- Dispatching the output to client within the specified Time Frame.
Education
Bachelor's Degree - Chemistry
Chennai University
HSC - undefined
Sai Matriculation Hr. Sc. School
SSLC - undefined
Sai Matriculation Hr. Sc. School
Skills
MIS Reporting & Documentation
Relationship Management
Process Enhancement
Team Leadership & Performance
IT Skills
MS Office: Word, Excel & PowerPoint
Database System: Yardi, OVLA, Tririga, Manhattan, I Reap, Aria, MRI, Lease Harbor, Harbor Flex Database System, Costar, Real page, Microsoft Share-Point
Internet and Computer Applications
Certification
Lean Certified for creating a Job aid & FTE saving.
Personal Information
- Date of Birth: 02/16/87
- Marital Status: Married
Disclaimer
I, Thuyavan Kalimuthu, hereby declare that all the information provided above is true to the best of my knowledge., Chennai
Timeline
Deputy Manager
IBM India Pvt. Ltd
06.2022 - Current
Credit Service Advisory
Accenture Solutions Pvt. Ltd
02.2019 - 06.2022
Assistant Manager
Annet Technologies Pvt. Ltd.
02.2017 - 11.2018
Senior Executive
JLL
06.2012 - 01.2017
Senior Analyst
Annet Technologies Pvt. Ltd.
05.2009 - 07.2011
HSC - undefined
Sai Matriculation Hr. Sc. School
SSLC - undefined
Sai Matriculation Hr. Sc. School
Bachelor's Degree - Chemistry
Chennai University