Tony Barretto
Mumbai
Summary
Secure a responsible career opportunity to fully utilize my training and skills, while making a significant contribution to the success of the company. Results-driven leader with positive attitude and passion for providing high-quality advice and guidance to clients. Proven ability to identify customer needs, resolve conflicts and build strong relationships. Possesses excellent problem-solving, communication and interpersonal skills.
Overview
32
32
years of professional experience
Work History
Contracts Advisor/Segment head, Verification Section
Saudi Aramco
04.2008 - 05.2022
- Job involves verifying & processing field tickets of Service Companies (SLB, HAL, Baker Hughes etc) LFCs for various rig-less services provided by them to Saudi Aramco in Southern Area
- Ensuring the Long Form & Mid Form Contract are closed on time
- Preparing Final Release Agreement for contract close if all conditions are fulfilled by the contractor
- Ensure Short Form Contract and Mid form contract threshold value is not exceeding and the time period
- Create Service Entry Sheet in SAP against the RPO/PPO/MFC for job completed by the contractor to clear his payment
- Revising and closing out POs
- Preparing weekly and monthly reports for analysis
- Be part of the bid review team for any price negotiation for specialized jobs which requires sole source vendor
- Being part as Bid Opening team leader to open contract bids through SAP Ariba
- Check to ensure the bid submitted are as per scope of work and bid are submitted before Bid Closing date
- Ensure the lowest bidder is correctly identified and notify contract advisor of any Low Ball Bid
- Assign a verifier from the Compliance team to join in the Bid Review team for MFC/SFC Procurement
- Monitor contractor manpower report each month for Saudization Compliance as per the contract
- Develop KPI item for the Invoicing and closely monitor its progress
- Assist in modifying the Contracting Internal Procedures for any changes that may be required to align with the Contract Procurement Manual
- Prepare Saudization forecast showing the percentage trend of the contracts administered by UCAU for 5 years period
- As a Segment head receive ESV (Entry Sheet Verification) from the Vendor and assign to respective Verifier in the Section
- Apart from Segment head responsibilities also handle additional responsibilities of verifying ESVs(Entry Sheet Verification) received in the workflow from Contractors
- Ensure the job log and time sheets match with hours/job done shown in the invoice and conditions stipulate in their respective contract schedule B,C,H & I are met
- Ensure the invoice deductions are properly applied wherever applicable
- Ensure contractor has applied e-invoicing with the correct (VAT) Value Added Tax percentage to his invoice
- Assist the Verifiers to resolve complex issues that need the Segment head intervention
- Conduct weekly meeting the group to know progress of invoices
- Liaise with the proponent departments and Services Companies for resolving contentious issue
- Liaise with Payable and Accounting Department for any delay in payment to contractor or any issues for hold in payment
- Conduct counselling meetings with contractors periodically
- Conduct weekly meeting with Compliance group staff to follow up on action items related to invoice processing and similarly, present a knowledge sharing topic on various contract matters and safety items
- Attend monthly meeting as Segment head with the Supervisor to brief on any action items and for any new items that would require the concerned segment action
- Provide innovation ideas on Contracting matters and upload them in the department website as it forms part of the KPI (Key Performance Indices) of the Admin
- Area which is monitored by Business line
- Provide safety ideas and upload them in the department website for further action
- Was appreciated by department head for submitting maximum safety ideas
- Prepare IDP (Individual Development Plan) for each employee in the Compliance & Verification Group through the PMP System & Success factor each year
- Propose the PMP ratings each year for the employee that report to the Compliance & Verification group and input the strength and weakness of each individual in SAP System.
Planning & Programs Analyst II
Saudi Aramco
08.1992 - 03.2008
- Assisting in preparing the Operating Plan, Business Plan, Year-end Accountability, Mid-year Accountability for the department
- Full jobs analysis
- IT Coordinator for the Admin
- Area
- Material ordering thru B2B for the Unit
- Maintaining File records
- Secretarial relief for the Vice President Secretary
- Timekeeping for the Unit
- Work closely with the Asst
- To the VP for providing support to camp activities
- Expat Recruitment Coordinator for Admin
- Area
- Camp Coordinator for Quarryah beach chalets
- Miscellaneous functions for the Supervisor/Asst to VP and SAOO Vice President.
Steno-Secretary
Reliance Industries
12.1991 - 07.1992
- Job being Secretary to the General Manager of marketing division
- Duties involve taking dictation of letters, reports, arranging meetings for General Manager & key personnel
- Developing a file system and maintaining records of all sensitive information
- Work demanded good computers skills for data entry work and typing documents, letter and preparing presentations
- Attending telephone calls of the Manager and key personnel of the department
- Maintained Petty cash accounts of the department.
Stenographer
Larsen & Toubro Ltd.
05.1991 - 10.1991
- Job involved data entry work for maintaining records of engineers and personnel as this being a Human Resource Development Department of the Company
- Typing of letters and reports for management personnel and department Manager
- Secretarial cover for the Manager's Secretary which includes take dictation and drafting letters
- Maintaining filing system for the department
- Job involved good computer skills for performing these administrative functions.
Steno-Typist
M.P. Makhija Advocate & Tax Consultant
08.1990 - 05.1991
- Job involved taking dictation and typing from the tax consultant and advocate on all tax and legal related matters
- Attending to phone calls and arranging meeting with the clients
- Maintaining petty cash register of the office
- Maintaining Filing System on all tax related matters.
Education
Skills
- Contracting Invoice & procurement
- Budget Planning
- Administrative
- Hardware & Networking
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of 10 staff members.
- Documented and resolved double invoicing which led to savings.
- Achieved yearly milestone of the quantum of verification through effectively helping with Invoice processing.
Leadership Experience
Handled the Segment head (group leader) of the Contracting Verification Group in the department while working in Saudi Aramco
Transferrable Skills
Excellent personal assistance and team work skills, Strong verbal communication, listening and group presentation skills, Ability to lead and coordinate with peers and management personnel, Ability to instruct, teach, advise, mentor, motivate and encourage others, Polite and courteous in behavior, Good work ethics, Excellent work planning, prioritization, scheduling and forecasting abilities, Proficient in using computers and most office and telecommunication equipment's., Experienced in Administrative and analytical functions and duties, Experienced in Contracting process
Employment Strength
- Focus on priorities, quality and safety work practices
- Enjoy responsibilities, leading and mentoring others
- Can work unsupervised and in a team environment
- Relate well to a wide range of people at all levels
- Enthusiastic in learning new skills, information and technology quickly
- Cope readily with change and high-pressure situations
- Take pride in my work and openly admit to my mistakes
- Show initiative, contribute ideas and keep promises
- Enjoy challenges, variety and achieving positive results
Communication Skills
Excellent written & verbal communication skills in English. Conducted weekly communication meeting with the staff to ensure all the actions are completed on time. Confident and open minded.
Personal Information
- Date of Birth: 12/08/67
- Nationality: Indian
References
- Abdullah A. Al-Shahrani, Manager, NGGPMSD/SAOO, 0555470476
- Dawood Al-Saigh, Supervisor, Udhailiyah Contracts Admin Unit, 577-7560
Cricket, Badminton
- Was the Captain of Saudi Aramco Udhailiyah Cricket team and also handled committee position.
- Was Active member of Saudi Aramco Udhailiyah Badminton Club and handled committee position.
Timeline
Contracts Advisor/Segment head, Verification Section
Saudi Aramco
04.2008 - 05.2022
Planning & Programs Analyst II
Saudi Aramco
08.1992 - 03.2008
Steno-Secretary
Reliance Industries
12.1991 - 07.1992
Stenographer
Larsen & Toubro Ltd.
05.1991 - 10.1991
Steno-Typist
M.P. Makhija Advocate & Tax Consultant
08.1990 - 05.1991
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