Tribhuvan Singh
Specialist Executive Assistant
Bangalore
Summary
Seasoned Executive Assistant with 12 yrs of solid track record in managing CXOs with leading MNC brands.
Overview
16
16
years of professional experience
4
4
years of post-secondary education
Work History
Executive Assistant - Specialist
Publicis Sapient
Bangalore, India
10.2022 - 04.2024
- Manage MD & Global Head's Office end to end
- Drafting / Correspondence / Client Management
- Project Management & Stakeholder Management
- Plan and execute complex travel itineraries
- Expense filing and account management
- Dynamic calendar management in global context
- Organizing events, offsite, workshops end to end
- Facilitate overseas delegation visits to India and logistics
- Ad-hoc assignments and projects
- Maintaining trackers / e-filing / team management
Executive Assistant
Rio Tinto
Gurgaon, India
12.2020 - 10.2022
- Executive Assistance to Head of HSES Function (Expat)
- MIS / Minutes of Meetings / Project Management
- Travel management / Visa formalities/ Logistics
- Managing dynamic and fluid calendars
- Scheduling / Coordinating internal and external meetings
- Planning and executing events / Coordinating recruitments
- Expense filing /invoice processing/ vendor management
- Maintain databases / Managing team file sharing systems
Executive Secretary - Chairperson's Office
Bahwan Group
Muscat, Oman
04.2019 - 07.2020
- Manage Chairperson's Office end to end
- Business Analysis and Market Analysis
- Scheduling internal and external meetings
- Drafting & Correspondence related to Chairperson's office
- Travel management / Visa formalities / Logistics
- Organizing events, workshops, offsites
- Calendar / Diary / Appointments / VVIP visitor management
- Expense filing /invoice processing/ vendor management
- Maintain databases / electronic filing / various trackers
- Recruiting support staff, rosters, property management, operations
Manager Assistant
Bain & Company
Gurgaon, India
05.2017 - 04.2019
- Managing multiple calendars for 5 Managers
- Organize domestic and international travel for 5 Managers
- Scheduling internal and external meetings and related logistics
- Expense management / File and track reimbursements for Managers
- Electronic filing / Formatting presentations and documents / Database management
- Coordinating interviews / meetings / undertake any adhoc assignments
- Planning and executing events (onsite /offsite) with vendors
- Took a break in Sep’ 2017 due to personal emergency and rejoined in
Executive Assistant & Office Manager
Harshvardhan Chemicals Ltd
Indore, India
06.2008 - 12.2015
- Manage 4 residences, 3 offices and 2 factories
- Oversee housekeeping, maintenance, front office, house staff
- Planning and executing events (onsite /offsite) with vendors
- Expense filing /invoice processing/ vendor management
- Coordinating recruitment activities for team, Office Management / Supervise Admin staff / Vendor Management
- Coordinate internal and external meetings and related logistics
- Expense reconciliation and managing personal finances
- Provide secretarial services to MD / Directors
- Make travel and accommodation arrangements
- Coordinate with departments and external stakeholders
- Personal assistance to Directors
Education
MBA - Marketing
PGDBM Bharathidasan University
Bangalore 06.2006 - 07.2007
Bachelors Electronic Commerce -
Institute of Management Studies
Indore 06.2000 - 07.2003
Skills
- Executive Management
Business Analysis
Administration
MS Office
Timeline
Executive Assistant - Specialist
Publicis Sapient
10.2022 - 04.2024
Executive Assistant
Rio Tinto
12.2020 - 10.2022
Executive Secretary - Chairperson's Office
Bahwan Group
04.2019 - 07.2020
Manager Assistant
Bain & Company
05.2017 - 04.2019
Executive Assistant & Office Manager
Harshvardhan Chemicals Ltd
06.2008 - 12.2015
MBA - Marketing
PGDBM Bharathidasan University
06.2006 - 07.2007
Bachelors Electronic Commerce -
Institute of Management Studies
06.2000 - 07.2003