TRUPTI RAHUL LIMBAYAT
Pune
Summary
Manage interaction between upper management and employees, liaising with internal and external executives on various projects and tasks. Plan and organize work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
Experienced with executive support, ensuring seamless daily operations for senior leadership. Utilizes advanced organizational and communication skills to manage schedules, meetings, and travel logistics effectively. Knowledge of streamlining workflows and enhancing team efficiency through proactive problem-solving and collaboration.
Driven and resourceful administrative professional with [Number]+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Proactive [Job Title] with demonstrated experience providing high-level administrative support to companies. Demonstrates superior communication and problem-solving abilities.
Overview
15
15
years of professional experience
4
4
Languages
Work History
Executive Assistant (To the VP)
Mercedes Ben Research and Development India Pvt Ltd
06.2023 - Current
- Calendar Management: Manage the VP's schedule, including arranging appointments, meetings, and conferences.
- Travel Arrangements: Plan and organize domestic and international travel for the VP, including flights, accommodations, transportation, and itineraries.
- Communication Management: Screen and prioritize incoming calls, emails, and other correspondence for the VP.
- Meeting Coordination: Prepare agendas, presentations, and supporting materials for meetings attended by the VP.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Project Management: Assist in managing special projects and initiatives as assigned by the VP.
- Strategic Support: Conduct research, compile data, and prepare reports to support the VP in decision-making and strategic planning.
- Relationship Management: Cultivate and maintain relationships with key stakeholders, including board members, executives, clients, partners, and vendors.
- Office Management: Oversee the VP's office operations, including maintaining supplies, managing expenses, and handling administrative tasks.
- On pay roll of Team Lease
- Facilitate communication and collaboration between the VP and internal/external stakeholders.
Sr. Executive Assistant (To the CEO)
InfoVision Labs India Pvt Ltd
05.2019 - 01.2023
- Handling confidential business matters, working independently on special assignments, and maintains the smooth operation of the office responsibilities.
- Operates independently in absence of the CEO, calling on staff when required.
- Assists and advises the CEO of any problems arising during the absence.
- Being point person for department requests for information, requiring knowledge of the people and roles in the organization.
- Managing the CEO’s calendar, responding to requests for time and rescheduling when necessary.
- Making appointments, domestic and international travel arrangements assembling information and prepare materials including itineraries.
- Making preparations for the department, staff and other meetings including, creating agendas, preparing meeting materials, presentations, scheduling the conference space required.
- Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for senior management’s signature.
- Answering departmental phone; places, screens and refers calls to appropriate personnel; takes messages.
- Provides courteous and efficient responses to phone inquiries determining from my experience and training the limitations on the extent and type of information which may be provided.
- Receives sorts, distributes, opens, and screens incoming email, mail, and faxes.
- Summarizes lengthy correspondence, highlighting key sentences and topics in meeting, follows up to ensure that proper and timely action is taken.
- Maintains accurate records and files for easy retrieval when information is requested or needed.
- Managing reconciliation of corporate credit cards for self and CEO(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.
- Assisting the CEO in planning for his visits, workshops and tours, engagements with consultants and suppliers and key events.
- Other duties as assigned.
- Responds to highly diversified inquiries from members of the Company management employees, and the general public.
Sales Support Executive
Edelweiss Tokio Life Insurance Co Ltd
06.2013 - 04.2015
- Training & development: Provide Coaching & Feedback to enhance agent performance for better ‘client service & satisfaction’.
- Analyze the Coaching / Training needs of the agents & support them in delivery.
- Keep the agents & Branch Managers updated on new process changes/updates, improvement initiatives.
- Develop Action plans and report out the improvement process in business reviews.
- Determines training needs by traveling with sales representatives; observing sales encounters; studying sales results reports; conferring with sales managers.
- Improves training effectiveness by developing new approaches and techniques; making support readily available integrating support with routine job functions.
- Supports training financial objectives by recommending budget items; controlling costs.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Corporate & Marketing Communication: Accomplishes sales training and organization mission by completing related results as needed within dead line.
- Handled various Corporate Communications activities like planning development, media relations execution and trade show support.
- Developed documents for a variety of internal and external Corporate Communications.
- Producing media briefing materials to support Corporate Marketing campaigns.
- Update company what is happening within the industry and to give timely information on the same to take action.
- Control on all merchandise material and continuously identify new cost effective and innovate merchandise material (relevant to our consumer base).
- Maintain and update marketing reports on a regular basis and route it into corporate marketing.
- Implementation of the marketing plans as agreed with Marketing Head & corporate office. Interaction with suppliers / on ground promotional agencies.
- Contest & Events: Developing, organizing and planning award and recognition event for company.
- Reviewing and sourcing the locations where the event is to be held.
- Post event tasks, managing evaluation form analysis, thank you emails.
- Executions of the contest as per its fulfillments requirements.
- Liaise and negotiate with suppliers such as trophies suppliers, gifts supplier’s and external caterers.
- Assisting with direct marketing initiatives and promotional activities.
- Conducting a follow up analysis of events & Contest.
- Maintaining an inventory of facility & equipment used.
- Follow up with multiple vendors.
- Sending out accurate client contracts and ensuring they are signed & returned with in appropriate deadlines.
- Conducted national & international events for the company in Conducted events of around 50-850 head counts (managing VIP guest, Higher level management, crew members, performers etc).
- Preparing and managing budgets for the events & Contest.
Sales Co-ordinator
New Bridge Business Centre
09.2012 - 05.2013
- Maintain continuous communication with the members of the sales team for achieving monthly product sales target.
- Pre & Post sales operation activities.
- Touch base with the company's clients und understand their requirement clearly.
- Handle inquiry from existing and new clients and providing details of the product.
- Prepare monthly sales and revenue reports and submit the same to the senior leadership.
- Remain updated with the company's products, be aware of the market realities and update the sales team on market intelligence.
- Maintain database of sales met, assist in planning strategies for sales enhancement.
- Ensure that client’s contracts are up-to-date.
- Attend sales and marketing meetings, seminars and focus group discussion.
- Build new cliental by attend product promotional events.
- Preserve important and confidential agreements between the company and the customers.
- Assist in improving the productivity of the sales team.
- Closely co-ordinate with operations team for client service level agreements (SLAs).
- Assist General Manager with planning and development of promotional strategies & marketing plan for the hotel.
Sales Co-coordinator
InterContinental Marine Drive
07.2011 - 06.2012
- Assist General Manager with planning and development of promotional strategies & marketing plan for the hotel.
- Maintain management database, prepare all administration documents required, and attend to telephone, fax, and emails enquiries in a timely manner.
- Organize trade show, functions and exhibitions where applicable.
- Keep a stock of collateral / inventor of collateral.
- Maintain filing system (manual / electrical).
- Assist with preparation of new products and services.
- Prepare pick up and productivity report on daily bases.
- Collect market intelligence on top 5 companies in the related business sectors.
- Manage co-ordination of banquet as well as room sales along with sales team.
- Track movement on leads.
- Attend to all sales department mails and maintain correspondence database.
- Work with other 'InterContinental Hotel Groups' properties and assist superiors including the regional sales personnel to sell their properties.
- Help in selling banquets as well as rooms.
- Act as liaison between the customers, lead generator and keep a track of positive closure.
- Assist with completion of annual budgets, business plan and regular action plan.
- Assist with Tender submission on time.
- Co-ordinate and maintain supply of corporate gifts and promotional items.
- Supervising and getting done the set up the banquet for the functions, setting them, menu, and event flow.
- Manage co-ordination of banquet as well as room sales along with sales team.
Education
E MBA -
GNIMS – Khalsa College
01.2014
Bsc.HS - undefined
Kohinoor Collage of Hotel Management
01.2011
H.S.C. - undefined
Hazarimal Somani – Bhavan’s College
01.2008
S.S.C. - undefined
ST. Agnes High School
01.2006
Skills
Office administration
Document preparation
Performance tracking
Meeting planning
Timeline
Executive Assistant (To the VP)
Mercedes Ben Research and Development India Pvt Ltd
06.2023 - Current
Sr. Executive Assistant (To the CEO)
InfoVision Labs India Pvt Ltd
05.2019 - 01.2023
Sales Support Executive
Edelweiss Tokio Life Insurance Co Ltd
06.2013 - 04.2015
Sales Co-ordinator
New Bridge Business Centre
09.2012 - 05.2013
Sales Co-coordinator
InterContinental Marine Drive
07.2011 - 06.2012
Bsc.HS - undefined
Kohinoor Collage of Hotel Management
H.S.C. - undefined
Hazarimal Somani – Bhavan’s College
S.S.C. - undefined
ST. Agnes High School
E MBA -
GNIMS – Khalsa College
Event Planning
Create a event with with new themed decor design, invitation creation, and interactive attendee experiences etc