Concur
Udit Bhatnagar
South Delhi
Summary
Recipient of Businessworld Magazine's 40 Under 40 in Facility Management award, recognized for exceptional dedication and expertise in the field. Demonstrated leadership as a collaborative workplace strategist, specializing in fostering engaged and empowering work environments. Skilled in cultivating strong relationships with diverse stakeholders within dynamic, fast-paced settings.
Overview
10
10
years of professional experience
4
4
years of post-secondary education
6
6
Certifications
2
2
Languages
Work History
Lead-Workplaces/Administration
Adidas
04.2021 - Current
- New office expansion
- Corporate office leasing & negotiation
- Used critical thinking to break down problems, evaluate solutions and make decisions
- Leading the pan India administration/workplaces team
- Procurement management
- Managing global workplaces audits
- Leading workplaces sustainability initiatives
- Working closely with the APAC,EMEA & Germany headquarters
- Leading the COVID response team for the organization
- Representing the department in various global events
- Budgeting and spend management
- Project management
- CXO and employee level stakeholder management
- Working closely with the financial planning & forecasting teams.
- Drafting SOP’s for the department
- End to end management of new office opening
- Real estate lease management
- Employee health and safety management
- Vendor management
- Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
- Organizing sample sales for employees
- Travel management
- Workplace experience management
- Workplace compliance management
- Event management
- Supporting the global EMEA team for administration/real estate related activities
- Opening of new retail stores
- Managing the physical security and housekeeping of all the facilities
- Working closely with the third-party compliance & procurement team
- Introduced workplaces software for complaint and inventory management.
- Looking after the soft and hard services.
Manager-Administration
Dun & Bradstreet
02.2018 - 04.2021
- Opening of new offices
- Coordination with the USA headquarters
- Managing of north and east India offices
- Leading a team of admin personnel
- Project management
- PO and requisition creation in oracle
- Maintaining relevant admin records
- Vendor Management and new vendor registration
- Train, bus tickets and office guest house booking
- Vendor bill verifications and rectifications
- Organize all the employee engagement activities
- SPOC for all HR activities
- Responsible for safety and security of the premises
- Liasoning with the govt agencies
- Fleet management
- Coordination with other departments for smooth office functioning
- Event management
- Handling office expenses
- Budget forecasting
- Regular meetings with the regional head to understand any admin requirements
- Compliance management
- Efficiently working on Concur Software
- Coordination with design and construction agencies
- Brought efficient and quality vendors on board
- Won the star performer award within 10 Months of joining
- Reduced excessive company cost on admin activities
- Organized Regular and meaningful employee engagement activities
- Regular health checks up for all the company assets
- Did proper admin resource management
- Trying to curb all the corrupt practices in office management
- Documenting and verifying each and every admin transaction
- Imparting regular training to the subordinates
- Received various appreciation mails from the company management for stream lining the admin process in a span of 6 months
- Making sure that all the admin process are in alignment with the norms laid by the third party compliance team
- Evaluated suppliers by assessing quality, timeliness and compliance.
Deputy Operations Manager
Cherry Hill Interiors
05.2017 - 01.2018
- End to end management of office renovation and construction activities
- Handling petty cash for regular company activities
- To coordinate with the external auditors for ISO audit
- To look after the facility management and housekeeping of all the offices
- Negotiations and vendor finalization
- To look after the various cars of the company and direct the team for their timely maintenance
- Supervise andmanage all day to day administrative activities
- Efficient stationary management
- To keep check on the inventory and documenting it
- To maintain a record of the bills telephones, conveyance, internet etc
- Liaison with finance department for timely payment of bills
- Conduct surprise audits to keep a check on various operative functions
- To effectively manage the EPBAX
- Mange rent and purchase activities of various properties held by the company
- Finalization and negotiations of various AMC contracts
- Acting as Management's Representative in ISO audit
- Single point of contact for all the travel related queries
- Played a significant role in reducing administrative activities costs
- Played a key role in vendor finalization
- To ensure harmony between the various departments involved with operations
Administration Manager
Tradex India Corporation
06.2015 - 08.2016
- Spearheaded the administrative functions and ensured effective rendering of day-to–day services while controlling expenses
- Directed facility management including maintenance of equipment like
- ACs, Water Tank, Horticulture, Housekeeping, Security, Canteen, Travel &
- Hotels services and upkeep of large buildings
- Negotiated and finalized AMC contracts at best possible rates while ensuring quality of service; maintained database of various vendors associated with the company
- Coordinated with vendors/ contractors for cost-effective procurement of services
- Evaluated vendor's performance, performed regular quality checks of various goods supplied by the vendors and audited & checked vendor bills
- Facilitated travel arrangements for company delegates & clients entailing planning itineraries, airline reservations, shuttle service & hotel, accommodations for cost effective domestic & overseas travel
- Managed the rent/purchase activities of the various properties held by the company
- Prepared various MIS reports to keep track of administration functions& expenses
- Supported the HR functions like manpower planning & recruitment, induction of new joiners and employee engagement/industrial relations
- Led & monitored the performance of staff to ensure adherence to service standards, managed staff's grooming and uniforms & organized on-the-job trainings for them to increase their skills & expertise
- Played a key role in making all the necessary arrangements for the functions organized by the company like annual meetings, conferences, employee parties etc
- Provided assistance to the General Manager - Administration in all the hotel related activities as well as in various recruitment drives
- Worked as a Project Manager of a Healthcare Project and effectively managed all the administrative activities
- Took cost saving initiatives which helped in reducing costs like choosing the right vendor, reducing labor cost etc
- Pivotal in maintaining harmonious relations among management & staff by resolving employees' grievances and organizing Fun at Work Activities & Birthdays
Deputy Administration Manager
Lifestyle Dessein
01.2014 - 06.2015
- Planned & coordinated administrative procedures & systems and devised ways to streamline processes, ensured adherence to schedules and deadlines
- Facilitated smooth& adequate flow of information within the company to facilitate other business operations
- Monitored inventory of office supplies and purchased new material within budgetar; controlled costs & expenses and assisted in budget preparation
- Managed facilities services,maintenance activities & trades personnel.
- Organized office activities such as recycling, renovations & event planning
- Assessed staff performance and provided guidance to ensure maximum efficiency
- Proactively participated in various recruitment drives for lower& middle level management positions
- Effectively supported all organizational changes & business development while ensuring that operations adhere to predefined policies and regulations
Education
BHMCT - Hotel Management
BCIHMCT
New, Delhi 08.2008 - 06.2012
Intermediate - Humanities
The Banyan Tree School
New, Delhi 03.2008 - 03.2008
Skills
Budget management
undefinedAccomplishments
- Businessworld 40 under 40 facility management award winner
- Dun & Bradstreet-Star performer award in the year 2020.
- Dun & Bradstreet-Outstanding employee award in the year 2018.
- Adidas- Employee of the quarter award in the year 2022.
- Adidas- Awarded second runner up for in the best corporate project category by INFHRA organization in 2023.
- CE Worldwide leadership award In workplace management.
- INFHRA'24 silver award award for corporate real Estate .
- INFHRA'24 runner up award for employee safety and Security .
- Participated in over 100 national level marathons.
Software
Markview
Ariba
Bizagi
SharePoint
Workday
Certification
Leam Six Sigma-Green Belt, KPMG
Interests
Running Marathons
Sprinting
Reading books
Networking
Timeline
Cyber security internship by Haryana Police
06-2021
Lead-Workplaces/Administration
Adidas
04.2021 - Current
People Management-IIM ,BANGALORE
02-2021
Intellectual Property Law:Basics
04-2020
First Steps Into NLP
03-2020
Tableau Crash Course
03-2020
Leam Six Sigma-Green Belt, KPMG
01-2020
Manager-Administration
Dun & Bradstreet
02.2018 - 04.2021
Deputy Operations Manager
Cherry Hill Interiors
05.2017 - 01.2018
Administration Manager
Tradex India Corporation
06.2015 - 08.2016
Deputy Administration Manager
Lifestyle Dessein
01.2014 - 06.2015
BHMCT - Hotel Management
BCIHMCT
08.2008 - 06.2012
Intermediate - Humanities
The Banyan Tree School
03.2008 - 03.2008
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