UJWALA BAGUR

• Managing a team of over 20 security personnel in India and APAC.
• Building a business case, planning, implementing, monitoring and controlling the Access Control Migration Projects for Bengaluru and Singapore. Success fully closing it by providing closure updates to leadership.
• Enhanced workplace safety by conducting regular risk assessments and implementing necessary control measures.
• Assisted in minimizing security risks by monitoring surveillance systems, access cards and reporting suspicious activities promptly.
• Assisted in the development of business continuity plans, ensuring minimal disruption to operations during emergencies.
• Supported incident investigations, documenting findings, making recommendations for corrective action, and following up on implementation progress.
• Improved emergency response times by developing and implementing effective evacuation plans and procedures.
• Organized multiple CPR and First Aid Trainings for the employees. Ensuring complete adherences to Fire Evacuation Drills.
• Providing year on year budget forecasts, tracking the spends and providing additional.
• Conducted safety drills regularly, ensuring employee preparedness in case of emergencies.
• Strengthened physical security measures including access controls, alarm systems maintenance, and security personnel deployment resulting in decreased unauthorized access incidents.
• Liasoning with the heads of Tech Park Security for various areas.

Additionally, I was also a core team member for the various events at office.

• Part of the core team of program / event management for the Site.
• Successfully managing the organization of multiple site events.
• Communicated with Leadership of the Organization by providing timely updates on the status of the upcoming events, highlighting the areas of concern and providing possible resolutions.
• Providing inputs in building the event calendar for the year and sharing budgetary estimates for each event.
• Providing feedbacks to the procurement leader on the various samples procured for the events from the vendors. Coordination with cross functional teams to close tasks related to the site event - IT, Procurement, Finance, payroll.
• Established strong relationships with stakeholders, ensuring clear communication channels and managing expectations throughout the project duration.
• Was also part of the Core Committee of Covid Task Force Team.

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled confidential and sensitive information with discretion and tact.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
• Updated spreadsheets and created presentations to support executives.
• Facilitated training and onboarding for incoming office staff.

• To assist administrative requirements of the organization, ensuring proper functioning of the Front Office, Coordinating with various departments (HR, Finance IT)
• Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.

• Managing the overall administration related affairs
• Coordinating with people from different layers of authority in the organization
• Coordinating with the Head Office for various meetings
• Looking into the various aspects of administrative activities and documentation of the same
• Liaisoning with vendors for various requirements and maintenance
• Documentation maintenance.

• Booking the meeting rooms for external and in-house guests and resolving their queries
• Administrative work and assisting in house and external guests
• Documentation of various secretarial related tasks
• Coordinating with various departments of the organization like Finance, Sales, Banquets etc
• Having knowledge of Opera Software System
• Preparing the weekly and monthly reports of the meetings scheduled in the meeting rooms and mailing the details to the Front Office Managers and other HODs
• Drafting the monthly revenue generated from the meetings.

• Interacting with overseas customers regarding their impending and overdue payments towards their JC Penney Credit Cards.