UJWALA DESHMUKH
Mumbai
Summary
Organized, professional with 06+ years of experience in managing administration, schedule coordination, and communications. Obtain position as Executive Assistant at reputed company that allows career advancement through use of administrative, clerical, and managerial skills for mutual growth and success.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant
Veritas Logistics Pvt Ltd
03.2023 - Current
- Handling all front desk activities along with Admin part.
- Managing Vice President's calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Providing professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Updating spreadsheets and databases to track, analyze, and report on department compliance and share to VP on month to month basis.
- Taking notes and dictation at meetings and share minutes to respective stakeholders.
- Handling Task Management software ‘Microsoft Planner’ on behalf of CEO’s account and keep updated the task status and follow up with respective stakeholders for timely completion.
- Maintaining monthly compliance database of various department as per timeline provided by management and keep them updated in consolidate format on month-to-month basis.
- Maintaining travel expenses of CEO and clear them with accounts for reimbursement process.
- Event Management.
- Coordinating office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organizing office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamline invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Front Office Executive
V-Xpress (a Div Of V-Trans India Pvt Ltd)
02.2020 - 02.2023
- Maintained strict compliance with security protocols while managing sensitive guest information confidentially and securely.
- Enhanced guest satisfaction with prompt attention to inquiries and professional communication skills.
- Coordinated with housekeeping staff to ensure timely room turnovers, resulting in improved guest experience.
- Assisted in training new front office team members, leading to increased productivity and efficiency.
- Managed high call volumes, directing callers to appropriate departments or handling inquiries as needed.
- Maintained office machines and equipment within budgets and contacted outside repair personnel to avoid productivity interruptions.
- Managed agendas, travel arrangements for for upper management staff members.
- Handled cash transactions accurately, ensuring proper accounting for daily financial reports.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Handled the Air ticket booking of corporate level as well as PAN India RM's and their accommodation.
Receptionist Cum Admin
Premier Transport Ltd
11.2017 - 02.2020
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Maintained confidentiality of information regarding clients and company.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Maintained visitor log for entering and leaving facility for security purposes.
Receptionist
Kantilal Chaganlal Securities Pvt Ltd
02.2009 - 08.2010
- Handled EPBAX board with 150 extensions.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Sorted, received, and distributed mail correspondence between departments and personnel.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
Receptionist
Choudhary International Pvt Ltd
01.2008 - 01.2009
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Maintained visitor log for entering and leaving facility for security purposes.
Education
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Office Administration
- Information confidentiality
- Calendar Management
- Travel Coordination
- Excel spreadsheets
- Phone Etiquette
- Mail handling
- Labor Relations
- Reliable and Responsible
- Time Management
Certification
- EA - Executive Assistant
- Mumbai, Davar's College of Commerce and Secretarial Studies - 2018
Timeline
Executive Assistant
Veritas Logistics Pvt Ltd
03.2023 - Current
Front Office Executive
V-Xpress (a Div Of V-Trans India Pvt Ltd)
02.2020 - 02.2023
Receptionist Cum Admin
Premier Transport Ltd
11.2017 - 02.2020
Receptionist
Kantilal Chaganlal Securities Pvt Ltd
02.2009 - 08.2010
Receptionist
Choudhary International Pvt Ltd
01.2008 - 01.2009
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