UJWALA VASANT JADHAV
Executive Assistant
Andheri (W)
Summary
A dynamic professional with over 20 years experience in Back Office Sales Support, Customer Relationship Management, Sales Analysis, handling of projects Expertise in dealing with cross functional teams, sales and administration Excellent analytical, negotiation & inter-personal skills with demonstrated communication and relationship management abilities.
Overview
26
26
years of professional experience
2003
2003
years of post-secondary education
4
4
Languages
Work History
Executive Assistant to MD
Kabra Extrusion Technik Ltd
05.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and maintained confidential medical reports for the MD, coordinating appointments and managing sensitive health-related information with discretion.
- Oversaw petty cash transactions, ensuring accurate record-keeping, reconciliation, and compliance with company financial policies, while reporting discrepancies and managing the budget.
- Managed monthly credit card payments for the MD, ensuring timely payments, expense categorization, and reconciliation in alignment with company financial guidelines.
- Maintained and optimized the MD’s airline and hotel memberships, ensuring timely renewals, tracking loyalty benefits, and maximizing travel rewards for cost-effective business travel.
EXECUTIVE ASSISTANT TO CHAIRMAN & MANAGING DIRECTOR
MILLENNIUM TOYOTA
02.2018 - 02.2023
- Maintaining appointment schedules
- Organize Zoom Calls
- Take care of Personal Banking of CMD
- Planning, scheduling, ticketing and completing formalities for business trips - aboard and within country
- Scheduling and planning the monthly / daily appointments
- Self-Correspondence, email replies, filing and attending telephone calls
- Preparing summary & MIS Reports for Senior Management
- Arranging meetings
- Preparation of Minutes of Meetings
- Follow up for actions
- Assist in CSR activities
- Experience in planning, arranging events / seminars, communication meets
- Support internal events, celebrations at various occasion
- Provide back end administrative support to the senior management
SECRETARY TO MANAGING DIRECTOR
KABRA EXTRUSIONTECHNIK LTD
02.2017 - 11.2017
- Maintaining appointment schedules
- Planning, scheduling, ticketing and completing formalities for business trips - aboard and within country
- Correspondence/ interact with YPO members, assist their India Visits
- Scheduling and planning the monthly / daily appointments
- Self-Correspondence, email replies, filing and attending telephone calls
- Preparing summary & MIS Reports for Senior Management
- Arranging meetings
- Follow up for actions
- Preparation of Minutes of Meetings
- Support internal events, celebrations at various occasion
- Provide back end administrative support to the senior management
EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
SHIRDI INDUSTRIES LTD
10.2002 - 08.2012
- Dealing with cross-functional teams - sales, administration, accounts etc
- Involved in procurement of raw material (Base Paper + PVC) at multi-plants for smooth production
- Preparing summary & MIS Reports for Senior Management
- Experience with presenting to senior management, representing senior management in discussions with others in the company, and meeting with customers, and assisting dealers, and coordinating the activities of sales/marketing team
- Attending numerous meetings, exhibitions and seminars with MD
- Coordinating with advertisers, dealers, national accounts, end-users, and the sales force to define new product requirements and work with product development to document these requirements in product specifications
- Maintaining appointment schedules
- Planning, scheduling, ticketing and completing formalities for business trips - aboard and within country
- Scheduling and planning the monthly / daily appointments
- Self-Correspondence, email replies, filing and attending telephone calls
- Successfully completed training for SAP Sales & Distribution Module
- Handling Trade Mark, Copy Right / Patent Registration of Company (Brands and Sub Brands)
- Co-Editor in Company's in-house journal 'ASIS VAARTA'
- Completely responsible for distribution of the same PAN India
EXECUTIVE ASSISTANT TO DGM
M/S CENTURY PLYBOARDS
03.1999 - 10.2002
- Correspondence & email replies
- Assisting & representing Senior Management in organizing / attending Meetings, Conferences & Seminars
- Assisting in organizing Dealers Meets, Architecture & Interior Designer Meets and Carpenter Meets (Venue arrangements, invitations, gift distribution, hospitality arrangements)
- Assisting in Sales Promotional activities (Such as Distribution of POP)
- Co-ordinate with Sales Team (Back Office Sales Support such as preparing introductory letters, quotations & Proforma, preparing indent)
- Preparation of Monthly Sales Review Report
- Preparation of Sales Target v/s Achievement Analysis Report
Education
DBM -
Welingkar Business School
B.Com. - undefined
C.E.S. College of Arts & Commerce
Skills
MS Office
Personal Information
Date of Birth: 11/21/73
Timeline
Executive Assistant to MD
Kabra Extrusion Technik Ltd
05.2023 - Current
EXECUTIVE ASSISTANT TO CHAIRMAN & MANAGING DIRECTOR
MILLENNIUM TOYOTA
02.2018 - 02.2023
SECRETARY TO MANAGING DIRECTOR
KABRA EXTRUSIONTECHNIK LTD
02.2017 - 11.2017
EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
SHIRDI INDUSTRIES LTD
10.2002 - 08.2012
EXECUTIVE ASSISTANT TO DGM
M/S CENTURY PLYBOARDS
03.1999 - 10.2002
B.Com. - undefined
C.E.S. College of Arts & Commerce
DBM -
Welingkar Business School
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