Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Uma Vijaykumar
Timeline
Generic
Uma vijaykumar

Uma vijaykumar

Bangalore

Summary

Career dedicated to leveraging skills and knowledge for achieving optimal excellence, driving success through innovative ideas and creative contributions.

Overview

19
19
years of professional experience

Work History

Executive Assistant cum & Lead Office manager

POSTDOT Technologies Pvt Ltd
12.2016 - 04.2023
  • Company Overview: Startup -Software company
  • Managing Calendar of leadership team and founders
  • Managing four offices in India
  • Managing Travel domestic/International of leadership team and employees.
  • Managing and coordinating official company bank records of founders-Personal & Official
  • Schedule and confirm appointments for clients, customers, or supervisors replies.
  • Coordinating -Marketing events -Meetup, Meet Greet
  • Managing visa, Invite letter, Travel insurance etc for employees.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Facilitating customer meetings.
  • Handling logistics for business meetings/conference/seminars.
  • Handling Travel requirements (Invite letter, Visa processing, Co-ordination with travel desk for ticketing, Hotel Booking, Forex requirements, cab booking etc). Submission of travel Expenses report.
  • That external correspondence to, and requests made of, the VP and GM, or relevant to the governance of the Association, is reported and responded to in a timely manner.
  • Managing office equipment's access control, CCTV, IT server room.
  • Liaise with various departments & maintain the records & files.
  • Managing & monitoring employee attendance.
  • Tracking Payments & Reimbursements of Partners / Directors.
  • Admin support for 600-900 employees.
  • Vendor management and processing invoices /payments to accounts.
  • Maintaining AMC and office lease agreement.
  • Manage cafeteria and food arrangements.
  • Launched offices in 3 cities in India.
  • Managing housekeeping and security staff.
  • Arranging internal and external events.
  • Managing Travel desk international/Domestic
  • Manage marketing things for events -swags, goodies etc Visa processing for employees
  • Coordinating with Builders and Landlords on office space
  • Finalizing office space in Bangalore & Delhi.
  • Coordinating with Banks related to company & founders.
  • Cash management & Employee reimbursement
  • Up keeping all office lease agreement renewal.
  • Arranging invite letters from clients/stakeholders.
  • Startup -Software company
  • Facilitated communication between departments to streamline project workflows.
  • Organized company events and meetings, ensuring all logistics were in place.
  • Prepared and distributed meeting agendas and minutes for stakeholder review.
  • Maintained confidential files and documents, ensuring data integrity and security.
  • Developed office procedures to enhance organizational efficiency and productivity.
  • Assisted in budget preparation by tracking expenses and coordinating invoices.
  • Managed executive schedules and coordinated appointments for leadership team.

Executive Assistant cum Deputy senior manager

PRACTO TECHNOLOGIES PVT LTD
08.2012 - 04.2016
  • Company Overview: Startup -Health Care Company
  • Managing Calendar and appointments for CEO
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data.
  • Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
  • Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
  • Locate and attach appropriate files to incoming correspondence requiring.
  • Schedule and confirm appointments for clients, customers, or supervisors replies.
  • Coordinate conferences and meetings.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects, and contribute to committee and teamwork.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Facilitating customer meetings.
  • Handling logistics for business meetings/conference/seminars.
  • Handling Travel requirements (Invite letter, Visa processing, Co-ordination with travel desk for ticketing, Hotel Booking, Forex requirements etc). Submission of travel Expenses report.
  • That external correspondence6 to, and requests made of, the VP and GM, or relevant to the governance of the Association, is reported and responded to in a timely manner.
  • The accurate recording and distribution of the minutes of the Association's Annual General Meeting. In the event of a change of management. Facilitating the Presentation for the Annual and General Meetings.
  • Manage travel arrangements for Senior leaders.
  • Manage calendar and arrange meetings.
  • Manage address book and client contacts.
  • Provide all necessary support, such as checking mails/ receiving messages/ handling correspondence, conference room bookings, setting up calls, etc.
  • Liaise with various departments & maintain the records & files.
  • Filing time sheets and expense reports & maintaining records for future reference.
  • Tracking Payments & Reimbursements of Partners / Directors.
  • Admin support for 2000 employees.
  • Vendor management
  • Maintaining AMC and office lease agreement.
  • Launched offices in 38 cities in India.
  • Managing housekeeping and security staff.
  • Arranging internal and external events.
  • Managing Travel desk international/Domestic
  • Visa processing for employees
  • Up keeping all office lease agreement renewal.
  • Arranging invite letters from clients/stakeholders.
  • Managing cafeteria
  • Startup -Health Care Company

Secretary and Group Coordinator & Executive assistant

SASKEN COMMUNICATION TECHNOLOGIES LTD
05.2004 - 03.2012
  • Managing Calendar and appointments for president, Vice-Presidents and General Manager
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data.
  • Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
  • Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
  • Locate and attach appropriate files to incoming correspondence requiring. Schedule and confirm appointments for clients, customers, or supervisors replies.
  • Coordinate conferences and meetings.
  • Learn to operate new office technologies as they are developed and Implemented.
  • Manage projects, and contribute to committee and team work.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Facilitating customer meetings.
  • Handling logistics for business meetings/conference/seminars.
  • Handling Travel requirements (Invite letter, Visa processing, Co-ordination with travel desk for ticketing, Hotel Booking, Forex requirements etc). Submission of travel Expenses report.
  • That external correspondence6 to, and requests made of, the VP and GM, or relevant to the governance of the Association, is reported and responded to in a timely manner.
  • The accurate recording and distribution of the minutes of the Association's Annual General Meeting. In the event of a change of management.
  • Facilitating the Presentation for the Annual and General Meetings.
  • Group Co-coordinator
  • Handling India Stay and other logistics for resident customers.
  • Handling travel and all logistics management for large customer delegations.
  • Facilitating Project Milestone reviews with customer.
  • Handling Travel requirements for entire team.
  • Handling of Invoices and vendor payments; co-ordination with Finance team.
  • Assisting Program Manager for essential Team reports, Project Reports, SAP updates etc.
  • Handling Reimbursement claims of team.
  • Handling customer meet arrangements, lunch arrangements etc.
  • Assisting team in executing routine/day to day work
  • Preparing Monthly and Weekly Reports.
  • Handling customer meet arrangements, lunch arrangements etc.
  • Contributes to team effort by accomplishing related results as needed.

Education

B.COM - Diploma in Computer Application

Skills

  • MS Office proficiency
  • PeopleSoft and SAP expertise
  • Vendor payment processing
  • Invoice management
  • HRMS operations
  • Travel request coordination
  • Timesheet updates
  • SAP report generation
  • Slack
  • Google doc
  • Google sheets
  • Logistics and schedule management
  • Office management
  • Administrative support specialist
  • Conference planning
  • Staff management
  • Schedule & calendar planning
  • Meeting planning
  • Travel administration
  • Schedule management
  • Software knowledge
  • Invoice processing
  • Travel arrangements
  • Scheduling
  • Spreadsheet tracking
  • Email management
  • Executive support
  • Accounting
  • Mail handling
  • Vendor management
  • Office administration
  • Event planning
  • Travel coordination
  • Calendar management
  • Document preparation
  • Effective communication skills
  • Positive attitude
  • Pressure management
  • Client interaction skills
  • Goodwill maintenance
  • Rapport building abilities
  • External team collaboration

Accomplishments

  • Received award from Sasken senior Management for facilitating important customer meetings.
  • Received Award for providing excellent customer and group co-ordination services & achieving very good costs saving to the company & customer from the Sasken Senior Management.
  • Received Award for providing excellent coordination and support to the team and customer day to day operations arranging logistics and flawless coordination of travel of the team and customer., 08/01/10
  • Received Award for continued support and flawless execution in coordinating with right stakeholders and taking to closure all allotments and efforts assignment in a record time for multiple projects., 08/01/11
  • Received Award for providing excellent contribution towards winning 'Supplier Award-2011' from Sony Ericson Mobile communication., 12/01/11

Languages

  • English
  • Hindi
  • Kannada
  • Tamil
  • Telugu

Uma Vijaykumar

  • Date of Birth: 11/08/82
  • Gender: Female
  • Nationality: Indian
  • Marital Status: Married

Timeline

Executive Assistant cum & Lead Office manager

POSTDOT Technologies Pvt Ltd
12.2016 - 04.2023

Executive Assistant cum Deputy senior manager

PRACTO TECHNOLOGIES PVT LTD
08.2012 - 04.2016

Secretary and Group Coordinator & Executive assistant

SASKEN COMMUNICATION TECHNOLOGIES LTD
05.2004 - 03.2012

B.COM - Diploma in Computer Application

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Uma vijaykumar