USMAN KHAN

Professional with proven track record in managing diverse projects and delivering high-impact results. Known for exceptional problem-solving skills and ability to work seamlessly with cross-functional teams. Reliable and adaptable, consistently aligning with evolving business needs while maintaining strong focus on achieving results.

SES (Service Entry Sheet) Automation in Accounts Payable\

Project Overview

The project aimed to automate the creation, validation, and processing of Service Entry Sheets (SES) within the Accounts Payable (AP) module of SAP. This automation reduced manual intervention, improved accuracy, and accelerated the invoice-to-payment cycle for services rendered by vendors

Objective

• Eliminate manual SES creation and approval processes.
• Ensure compliance with procurement and finance policies.
• Improve turnaround time for vendor payments.
• Enhance visibility and tracking of service-related expenses

Roles and Responsibilities

• Collaborated with procurement and finance teams to gather SES process requirements.
• Designed and implemented automated workflows for SES creation based on Purchase Orders (POs).
• Integrated SES approval with SAP workflow for multi-level authorization.
• Developed exception handling logic for mismatches in PO, GR, and SES.
• Conducted UAT (User Acceptance Testing) and trained end-users.
• Monitored post-deployment performance and handled change requests

Key Achievements

• 80% reduction in manual SES processing time.
• Improved vendor satisfaction due to faster payments.
• Reduced compliance risks by enforcing approval workflows.
• Enabled real-time tracking of service expenses and accruals

Vendor Reconciliation Automation

Project Overview

The project focused on automating the vendor reconciliation process to ensure accurate matching of vendor statements with company records. The goal was to reduce manual effort, minimize errors, and improve the efficiency and transparency of the reconciliation cycle.

Objectives

• Automate the comparison of vendor statements with Accounts Payable records.
• Identify mismatches in invoices, payments, and credit notes.
• Generate reconciliation reports and exception logs.
• Improve vendor relationship management through timely issue resolution

Roles and Responsibilities

• Gathered requirements from finance and procurement teams.
• Designed automated workflows to ingest vendor statements (PDF/Excel).
• Developed scripts to match vendor invoices with AP ledger entries.
• Flagged discrepancies such as missing invoices, duplicate payments, or unmatched credit notes.
• Created dashboards for real-time reconciliation status.
• Automated email notifications for unresolved exceptions.
• Conducted training sessions for AP teams and provided documentation

Key Achievements

• 90% reduction in manual reconciliation time.
• Improved accuracy of vendor account balances.
• Enabled real-time visibility into reconciliation status.
• Reduced audit risks by maintaining a clear audit trail.
• Enhanced vendor trust through faster issue resolution

• ACCA certificated into Knowledge Level
• ACCA certificated into Skill Level
• Power BI certificated into Dashboard and Beginner
• LinkedIn Microsoft 365 Copilot certification from LinkedIn

Drive Result and Be Customer Driven

He proactively takes a lead in identifying process gap and fix it by collaborating with Internal teams and stake holders. Working on Reducing exceptions queues (Info provider and Supplier Relations) Appreciate all his hard work and support provided by Usman to the process

Drive Result

He proactively take a lead in identifying process gap and fix it by collaborating with Internal teams and stake holders. (Site spec simplification for USDA supplier) Appreciate all his hard work and support provided by Usman to the process. Thank you…

Kaizen Project Award – Excellence in Accounts Payable Automation

• SES Automation: Led the end-to-end automation of Service Entry Sheet creation and approval workflows, reducing manual effort by 80% and accelerating vendor payment cycles.
• Vendor Reconciliation Automation: Designed and deployed a reconciliation engine that matched vendor statements with AP records, achieving 90% accuracy and significantly reducing audit risks.
• Cross-Functional Collaboration: Worked closely with procurement, finance, and IT teams to ensure seamless integration with SAP and RPA tools.
• Innovation & Impact: Delivered measurable improvements in process efficiency, compliance, and vendor satisfaction.