Vaibhav Dilip Chavan
Nashik
Summary
Currently associated with Genpact – OOP (Out of Proof) reconciliation. Having 12 years of experience in Accounts and core Financial Operations. More than 9 years of experience in Financial Operations (Back and middle office) More than 2.6 years of experience in Accounts, Taxation, Import, Exports, Worked as business analyst and helped preparing macros and automation rules for process improvement. Trained new recruits in understanding processes and organization workflow. Assist Team leaders in preparing SOPs and other process related documents. Good domain knowledge of Mutual Fund, OTC Derivatives, Hedge fund and Private Equity. Experienced in core reconciliation (Cash and Stock), trade Confirmation, Corporate Action and Transfer agency.
Overview
13
13
years of professional experience
3
3
Languages
Work History
Assistant Manager (Band -4B)
Genpact
03.2024 - Current
- As a business analyst, prepared Macros for OOP calculation. Also, excel based cash and position automation macros which helped to upload multiple transactions in single automation batch run.
- Perform daily cash and position reconciliation between custodian statements (Vai Evare) with client’s books of accounts (GlobalPlus) using Intellimatch reconciliation tool.
- Investigate and resolve “Out of Proof” exceptions to ensure timely and accurate account reconciliation.
- Handle and clear transfer accounts during custodian transitions to ensure accurate transfer and preventing duplication of transactions.
- Posting and reversing both side breaks after reconciling custody and client books of accounts.
- End to end validation of transactions in Intellimatch from custody books of account with client books of account to make account In-Proof.
- Managing hight volume transactions and aged break clearances with precision.
- Partnered with onshore teams for gap analysis, root cause resolution, process redesigned and driving continuous improvements.
Lead Representative (SME)
Bank of New York Mellon
05.2022 - 01.2024
- Process and quality check of End-to-End operation of Transfer agency on Subscription, redemption, Switch and Transfers of Hedge Funds requests from Client, Investors, third parties and book the trades in FA tool.
- Processing and Performing quality check of new account requests and Private Equity commitments, Capital Calls.
- Process end to end Transfer (including Transfer of unfunded commitments, Holdings of the investors).
- Perform trade reconciliation to check if every trade uploads received from client has a subscription and other documents are in place as per the requirement and raise queries to client if any discrepancies.
- Handle Queries raised by client and third parties regarding the trade requests and make sure to respond within specified timeline.
- Raise requests to AML – KYC teams for new account requests and make sure investor is AML verified before verifying the trade/commitment.
- Updating static data changes to investor account as approved by the fund. (Address, registration name changes, email id changes and account number changes)
Process Specialist (SME)
Cognizant Technology Solutions India Pvt Ltd
12.2018 - 04.2022
- Worked as a business analyst and prepared auto tagging and matching rules under Intellimatch toll, which helped accurate tagging and matching with single batch run.
- Worked as an Acting Team Lead and handled team for one year.
- Resolving Cash and Stock breaks and reconciling client books of account with the custodian books of accounts using Intellimatch application.
- Ensuring manual tagging of unapplied outstanding ledger and statement breaks to respective dept within Intellimatch.
- Responsible for circulation of unapplied statement credit to all users.
- Checking all control reports and taking action as per requirement.
- Creating SWIFT message on AMH application to return unapplied funds to agent banks.
- Ensuring auto matching is run on all the balance pool and re-run of auto matching as per user request.
- Responsible for timely reconciliation for all the balance pool.
- Managing daily BAU queries and emails and ensuring timely response to business stakeholder.
- Prepare End of the Day Summary reports and publish to managers.
Senior Financial Analyst
eClerx Services Ltd
12.2015 - 12.2018
- Worked as a business analyst and prepared excel based Marco’s and process automation which helped in process improvement.
- Corporate Action Plans
- Identifying day to day events notification received from different PB’s.
- Capturing latest updates and updating into corporate action spreadsheets and highlighting to client.
- Highlighting Issues and deadlines to client and taking necessary action according to the instruction.
- Reconciliation
- Verifying trade details booked by trader and match with counterparty’s trade details. Identify the discrepancy using various methods such as verifying counterparty schedules, EGUS agreements, exchange websites, trade recaps, daily reports and email conversations.
- Highlighting the discrepancy to discrepant party and follow up for the amendments.
- Coordinating with client and counter party team to ensure that all the breaks are resolved on timely basis.
- Trade Confirmations (CTM)
- Investigating mismatch, outstanding transactions and trades booked in splits, commission discrepancies and other mismatches and Taking action according to discrepancies.
- Calculation of commission and advice to amend the commission to counter party or client.
- Affirming trades with counterparties, reconciling counterparty documents, chasing counterparties for execution of trade confirmations and providing confirmations with required amendment.
- Coordinating with Client and Counter party team to ensure that all the breaks are resolved on timely basis. Preparation of daily, weekly and monthly reports and share with client.
- Fail station
- Taking action on the pending trades after the settlement date.
- Taking settlement confirmation from prime brokers and action accordingly.
- Updating status accordingly and highlighting issues to the client.
- Preparing end of the day report and highlighting status of pending trades to the client.
Accounts Executive
Victor Switchgear Pvt Ltd
03.2015 - 11.2015
- Day to day Accounting
- Bank Reconciliation
- Finalization of Balance sheet
- All working related export (preparation of export)
Assistant accountant
Nash group of companies (Cears Dies & Moulds Pvt Ltd)
06.2013 - 02.2015
- Day to day Accounting
- Bank Reconciliation
- Finalization of Balance sheet
- All working related export (preparation of export)
Education
MBA - Finance
K.K. Wagh College
Nashik02-2014
B.com -
Bhonsala College
Nashik04-2011
H.S.C. -
Bhonsala College
Nashik02-2008
S.S.C -
Pethe High School
Nashik03-2006
Skills
Intellimatch (Classic and NextGen)
Rewards and Recognitions:
Received Star of the Month for handling process/issues all alone in absence of other team members., Received 2 Spot Awards for showing excellence in different processes., Received Certificate of reorganization for suggesting and implementing process Automation.
Declaration:
I declare that the information stated above are true and correct to the best of my knowledge and belief. Date: Place: VAIBHAV DILIP CHAVAN
Timeline
Assistant Manager (Band -4B)
Genpact
03.2024 - Current
Lead Representative (SME)
Bank of New York Mellon
05.2022 - 01.2024
Process Specialist (SME)
Cognizant Technology Solutions India Pvt Ltd
12.2018 - 04.2022
Senior Financial Analyst
eClerx Services Ltd
12.2015 - 12.2018
Accounts Executive
Victor Switchgear Pvt Ltd
03.2015 - 11.2015
Assistant accountant
Nash group of companies (Cears Dies & Moulds Pvt Ltd)
06.2013 - 02.2015
MBA - Finance
K.K. Wagh College
B.com -
Bhonsala College
H.S.C. -
Bhonsala College
S.S.C -
Pethe High School