Summary
Overview
Work History
Education
Skills
Applications Worked On
Accomplishments
Certification
Timeline
Generic
Vaibhav Khot

Vaibhav Khot

Pune

Summary

  • To find a challenging position to compliment and expand my competencies, skills, Education and experience in Business and Finance. To build career in a growing organization, where I can get the opportunities to prove my abilities by accepting challenges, fulfilling the organizational goal and climb the career ladder through continuous learning and commitment.
  • Finance professional with 9 years of rich and valuable experience in Capital markets, Asset servicing, client Servicing / Contact, portfolio services, Training & Development, Operational Audits, Trade settlement, reconciliation & Payment Domain.
  • Analytical professional with technical knowledge and critical thinking skills to thrive in data-driven environments. Tackles challenges with positivity and drive to overcome. Works great alone or with others and consistently exceeds expectations.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Deputy Manager (Officer)

CITI Bank
Pune
01.2024 - Current
  • Achieved 99.9% accuracy and timeliness KPI by effectively managing a team responsible for Corporate Action Events and Payment Processing (Income events) Operations in EMEA Market for Global Custody clients.
  • Responsible for ensuring seamless execution of end-to-end event creation, payment processing, and post-payment adjustments for ICG global custody clients in EMEA Market (Euroclear, Clear-Stream).
  • Managed implementation and monitoring of risk and control framework, ensuring readiness for audits. Demonstrated keen attention to detail in identifying process gaps, system issues, leading to targeted process improvements, resulting in enhanced efficiency.
  • Managed process migrations, change management, and transitions while simultaneously overseeing project management activities.
  • Created reconciliation management reports for cash breaks resulting from income events across levels L1-L4, ensuring timely resolution and maintenance.
  • Handled critical client servicing for major clients such as Fidelity, NBIM, and MIBL.
  • Prepared and presented weekly and monthly MIS reports to senior management, highlighting breaks and issues of sensitive clients that were over 30 days old and posed a risk to the bank.
  • Implemented a comprehensive system of catering training and cross-training to bridge knowledge gaps among team members.

Officer (Assistant Manager)

CITI BANK
Pune
06.2021 - Current
  • Succesfully ensured smooth transition of processes for mandatory corporate action and income team.
  • Created daily agenda and allocated work. Conducted daily SOD and EOD calls.
  • Effectively addressed client escalations and inquiries pertaining to income processing and claims.
  • Engaged in service review calls with client servicing team and agents like Euroclear, Clear-Stream, and DTC
  • Creation of standard operating procedures, review, and updating the documents.
  • Creation and Presentation of RCA documents in case of operational risk events, Identification of root cause and implementing the controls.
  • Creating, processing, and reconciling the income events, Ex. Cash dividend and interest payments.
  • Creation and Publication of KPI and KRI reports weekly.
  • Dealing with swifts MT564, MT565, MT566, MT599, MT103, and MT202 - related to corporate actions notifications and processing.
  • FX generation and Processing - Special handling of restricted currencies, and sanctioned securities.

Analyst (Corporate Action)

Bank of New York Mellon
Pune
09.2019 - 06.2021
  • Managed swifts MT564, MT565, and MT599 for corporate actions notifications.
  • Served as a valuable resource for Corporate Actions teams by offering support in areas such as event creation, claims processing, and instruction processing for events in SMDB and PSS. Actively collaborated with Event Processing teams to rectify breaks on TLM stemming from Corporate Actions payments.
  • Supporting entitlement calculations, payments, reconciling, and reporting through department inputs.
  • Enhanced processing efficiency by manually addressing corporate actions notifications that did not meet the requirements of the STP queue using specific rules.
  • Worked for Brussels location and successfully provided swift data on Corporate Actions key dates including date of exchange, Response deadline date, pay date, event name, and ISIN.
  • Efficiently communicated corporate actions to internal teams through various channels including Swift, Fax, and Emails.
  • Took ownership and ensured accountability for time-sensitive events, promptly notifying relevant internal teams to minimize client impact.
  • Successfully addressed TLM breaks associated with corporate actions payments.
  • Ensured prompt resolution of aged cash and asset breaks by promptly notifying the appropriate teams.
  • Revamped the existing reporting system to deliver more accurate and comprehensive results for FCA-CASS reports, FCA-CASS alerts, weekly assets, and cash reports.
  • Maintained certainty in all stages of corporate actions by overseeing thorough reviews and checks.

Operation Executive

Bank of New York Mellon
Pune
09.2016 - 09.2019
  • Successfully handled class action cases seeking recovery of losses due to company's corporate actions.
  • Established relationships with onshore clients and facilitated service expansion through collaboration with internal offshore teams.
  • Gathered business requirements and generated ideas, enhancing and upgrading existing procedures.
  • Ensured prompt notification of class actions to clients and Customer Service Representative via internal applications and emails.
  • Ensured timely payment of eligible claims to internal clients through Mellon accounts. Processed checks, wires, swifts for external clients (successor custodians) including Northern Trust, State Street, and Bank of America.
  • Performed thorough reconciliations and cleared breaks on the TLM system to avoid future problems.
  • Liaised with CSRs and client for class action disbursement instructions.

Associate

State Street Syntel Services Pvt. Ltd
Pune
06.2014 - 12.2015
  • Reconciliation of pension funds on daily basis
  • Performing Trade Booking activity with help of Excel based macros
  • Preparing Internal Reports like IIS Daily Reconciliation, RIT Deposit Report
  • Manual settlement of trades using MCH
  • Worked with Boston Counterparts for any issue, exceptions or escalations.

Education

BBA (Finance) -

Pune University (BMCC)
Pune
05.2015

PGDIB - International Business

Pune University (BMCC)
Pune
04.2015

Skills

  • Project Management & Migration
  • Microsoft Office
  • Leadership Skills
  • Management Skills
  • Investigation Leadership
  • Data Analysis
  • Process Improvement
  • Analytical Thinking

Applications Worked On

  • GCX (Global Class Action)
  • TLM (Transaction Life Cycle Management)
  • SMDB & PSS
  • WEBSTP- To check the faxes with the Corporate Actions Notifications/Instructions/Confirmations.
  • NOSY - Notification System - An internal application to notify the creations team about the events.
  • MCH -Multi Currency Horizon - an internal application which maintains the Custody accounting records.
  • NCS-Event Processing.
  • BANCS
  • EMC- Event Creation. Euroclear and Clearstream Agent Platforms.

Accomplishments

  • Part of migration project of legacy system to new payment processing system TCS BANCS, testing different scenario, documentation of results, creation of user stories (JIRA Application) working closely with BA team as stakeholder to share the current operational challenges & Documenting results, creation of Draft SOP.
  • Working under UAT window to test different scenarios & advise BA team so that bugs are raised & discussed also the ultimate outcome will be correctly available under PROD version so that it will not create any impact on the clients.
  • Creation of AI based Macros with a help of IT team to eliminate the manual touch points within the process.
  • Creation of Excel based macro’s & BOT for Straight through Processing.

Certification

  • Business Analyst (Master’s program) Simplilearn -June 2024 – Present

Timeline

Deputy Manager (Officer)

CITI Bank
01.2024 - Current

Officer (Assistant Manager)

CITI BANK
06.2021 - Current

Analyst (Corporate Action)

Bank of New York Mellon
09.2019 - 06.2021

Operation Executive

Bank of New York Mellon
09.2016 - 09.2019

Associate

State Street Syntel Services Pvt. Ltd
06.2014 - 12.2015

BBA (Finance) -

Pune University (BMCC)

PGDIB - International Business

Pune University (BMCC)

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Vaibhav Khot