Summary
Overview
Work History
Education
Skills
Work Availability
Timeline
Hi, I’m

Vaibhav Patel

Bangalore
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
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Vaibhav Patel

Summary

Detail-oriented Administrative Assistant skilled in managing high-priority tasks and optimizing office operations. Proven track record of enhancing productivity through the development of efficient systems and processes. Strong communication and problem-solving skills complement a solid knowledge of various software platforms. Aiming to leverage expertise to contribute to a dynamic team environment.

Overview

12
years of professional experience

Work History

WithumSmithBrown India LLP
Bangalore

Admin Assistant
12.2023 - Current

Job overview

  • Organized travel schedules and communicated pertinent details to appropriate employees.
  • Generated Excel sheets to streamline data management.
  • Kept track of office supplies stock levels and placed orders accordingly.
  • Monitored stock levels regularly to ensure adequate inventory.
  • Implemented operational policies adhering to corporate compliance standards.
  • Analyzed market conditions to set optimal credit terms for products and services.
  • Coordinated itinerary plans, improved overall productivity.
  • Implemented thorough routines for starting, ending shifts and transitions to maintain continuous operational excellence.
  • Examined and overseen spending on materials, supplies, and equipment.
  • Oversaw daily operations of employee commute solutions.
  • Integrated recreational activities to enhance overall work experience.
  • Oversaw contract staff to ensure hygiene across workstations.
  • Implemented decisions based on thorough data analysis.
  • Engaged leadership for facility management strategies.
  • Organized safety drills to educate staff on emergency procedures.
  • Renewed contracts promptly to ensure continuous and unimpeded property usage.
  • Prepared detailed work orders for efficient vendor management.

SalveSoft
Nagpur

Operations Manager
04.2022 - 11.2023

Job overview

  • Ensure all operations are carried on in an appropriate, cost-effective way
  • Improve operational management systems, processes and best practices
  • Purchase materials, plan inventory and oversee warehouse efficiency
  • Help the organization's processes remain legally compliant
  • Formulate strategic and operational objectives
  • Examine financial data and use them to improve profitability
  • Manage budgets and forecasts
  • Perform quality controls and monitor production KPIs
  • Recruit, train and supervise staff
  • Find ways to increase quality of customer service
  • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
  • Assist in training staff members and new hires
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Generate memos, emails and reports when appropriate
  • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Answer incoming calls and assume other receptionist duties when needed
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minute
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Krima Softech
Nagpur

Operations Specialist
03.2014 - 12.2015

Job overview

  • Supported senior leadership during executive decision-making process by generating daily reports to recommend corrective actions and improvements
  • Automated office operations, managing internal communications, correspondence, record tracking and data analysis
  • Conducted staff performance evaluations to monitor progress and individual skills
  • Planned staff and training meetings and scheduled conference rooms
  • Recruited, trained and developed administrative team to support corporate growth and objectives
  • Developed administrative processes to achieve organizational objectives and improve office efficiency
  • Scheduled appointments, meetings and events for management staff

CIIMS
Nagpur

Corporate Sales Executive
01.2013 - 02.2014

Job overview

  • Initiated sales process by scheduling appointments, delivering presentations and conducting tours
  • Researched and analyzed new sales options, prospects and market trends
  • Closed sales consistently through strong client rapport and expert product and service knowledge
  • Prepared sales reports and attended regular meetings to update staff about new sales processes and trends

Education

Dimensions
Singapore

Diploma in Business Management from Business Management
03.2018

Imperial Institute of Technology And Management
Nagpur

BBA from Business Administration And Management
03.2015

Skills

  • Operations Management
  • Long-Term Planning
  • Vendor management
  • Budget management
  • Process improvement
  • Team leadership
  • Inventory management
  • Office administration
  • Travel coordination
  • Microsoft Excel
  • Effective communication
  • Scheduling and calendar management
  • Conference planning
  • Expense reporting
  • Contract negotiation expertise
  • Strategic planning
  • Documentation and recordkeeping
  • Policy and procedure modification
  • Staff motivation
  • Presentation preparation
  • Email management
  • Invoice processing
  • Administrative support
  • Information Elicitation
  • Narrative Use Cases
  • Analytical Planning Skills
  • Operations Analysis
  • Operational Reporting
  • Operational Business Planning
  • Microsoft Office Suite
  • Business Recovery and Sustainability
  • Customer Needs Assessment
  • Business Process Improvement
  • Gap Analysis Expertise
Availability
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Timeline

Admin Assistant

WithumSmithBrown India LLP
12.2023 - Current

Operations Manager

SalveSoft
04.2022 - 11.2023

Operations Specialist

Krima Softech
03.2014 - 12.2015

Corporate Sales Executive

CIIMS
01.2013 - 02.2014

Dimensions

Diploma in Business Management from Business Management

Imperial Institute of Technology And Management

BBA from Business Administration And Management

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Vaibhav Patel