Vaibhav Rajemahadik
Manager - Administration & Indirect Purchase
Mumbai
Summary
Administration Manager with over 16 years of experience
Planned and coordinated administrative procedures and systems and devised ways to streamline processes. Resourceful Manager offering history of success coordinating and monitoring operations across various departments.
Proven skills to negotiate contracts, develop long-term commodity strategies, utilize e-sourcing tools, manage working capital, complete cost analysis. Effective leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency.
Insightful Manager with experience directing and improving operations through effective employee motivational strategies and strong policy enforcement. Proficient in best practices, market trends and regulatory requirements of industry operations. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
16
16
years of professional experience
5
5
years of post-secondary education
Work History
Manager - Administration - Indirect Purchase
Red Bull India Pvt Ltd
Mumbai
05.2018 - Current
- Lead and manage Regional Managers, Facilities and Administration to develop consistent best practices for local service and support across firm for 1Head Quarter, 3 Regional offices and 14 Sales office (approximate 1,00000 Sq.ft) . Serve as coach, role model and mentor to direct reports by setting goals, providing development opportunities, and managing projects. Controlled costs and optimized spending via restructuring of budgets for operational cost, capital assets, inventory purchasing and technology upgrades.
- Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals.
- Evaluated suppliers to maintain cost controls and improve operations.
- Deployment of successful asset life cycle management , (it guided us in maintaining optimum peak performance of asset) and analyze how long of useful life asset has left. In last 5 years approx 10 crore assets are mapped under LCM
- Prepare and manage firm’s annual office operations budget in conjunction with key stakeholders, including approval and control of expenses. Yearly budget of approx 30 crore
- Responsible for developing and managing project budgets, and collaborating with local Office Heads . Led development of multiple location new office projects simultaneously which were made operational within stipulated time frame and within allocated budget.
- Liaison between Company and legal consultant regarding all legal matters including NDAs, MOUs, vendor contracts, product liability issues,. Authorized to sign legal documents on behalf of Company.
- Single handedly managing Plastic Waste Management by forming and executing plans in place to provide reliable and efficient service for collection, transportation and disposal of waste. Likewise responsible for ensuring legislation (CPCB norms) are followed and budgets are managed effectively.
- Introduced SBT through Yatra Businees partner and seperate cloud based portal is operational
Manager - Administration Corporate Office
Abbott Healthcare Pvt Ltd
Mumbai
01.2012 - 04.2018
- Plan and implement short and long term organizational strategies in areas of responsibility to maximize office operational efficiencies. Regularly evaluate support functions and updates processes and procedures as necessary. Serve as consensus builder to ensure consistency in delivery of high quality support and services and application of best practices across all offices for both Technical and Soft skills area
- PPM (Planned Preventative Maintenance) was executed with aim to identify potential failures of equipment before breakdown.
- Contributing in maintaining end to end office administration related to Facility services, Mail room, Cafeteria, Staff Buses up-keep of 5 Guest houses and 09 sales offices on PAN India level and Mumbai HQ of 2,30,000 Sq.Ft
- Manage and maintain physical office space planning, repair and maintenance, safety, housekeeping, supplies inventory, equipments.
- Research and analysis related to procuring additional and or alternative office space as well as management of any physical office moves.
- Pursued long and short term partnership relationships with external vendors and developed volume generating promotions that effectively impacted business. (Transportation, Office Projects, Cafeteria, Stationery…)
- Developing administrative system to increase efficiency and maintaining all key files to comply with audit.
- Ensure payment terms align with scops of work and any data exchange in assessed and addressed through any commitment document.
- Introduced online office stationery portal to facilitate ontime and quality product to various department.
- Cafeteria POS system was installed for tracking count of pax been served food in cafeteria
Assistant Manager Administration-Projects
Trinity Interface Systems Pvt. Ltd
Mumbai
05.2011 - 12.2011
- Was responsible for complete end to end Administrative solution towards all office and clinic’s spread over Mumbai region (2 offices, 2 clinics and 1 Gym)
- From ordering stationery, office equipment to procuring assets required for running of offices.
- Use to handle projects of upcoming clinics and offices from baseline to completion.
- Responsible to manage project administration and to ensure resource adherence to prescribed contract requirements, specifications
- Coordinating with project owner to ensure each phase of each project is completed to schedule.
- Developed and maintained courteous and effective working relationships.
- Used Microsoft Word and other software tools to create documents and other communications.
- Plans, organize and direct work of survey parties engaged in surveying earth’s surface to determine precise location and measurements at Lonavala site.
- Keeping accurate notes, records and sketches to describe and certify work performed
Assistant Manager Sales Administration
Piramal Healthcare Ltd.
Mumbai
10.2008 - 04.2011
- Managed office area of around 65,000 sq. ft. which comprised of comprehensive maintenance, Building Management System (BMS). vendor management, following of PPM schedule, routine check-up of Fire hydrant system.
- Creation of SOP, MIS reporting, attendance regularization and roster management, daily/weekly reporting to Administration manager.
- Ensuring complete end to end security solution using Zicom visual aids and fire detection systems.
- Salary reporting of housekeepers, requisition on electrical fixtures, maintenance activities, pest control related activity of entire business centre.
- Co-ordinate with Environment Health Service department who is responsible for safety in office premises and Safety Audit is carried out by them.
- Actively involved in energy conservation project and was able to save 15-20% against monthly electricity billing
Catering Assistant
Taj SATS Air Catering
Mumbai
06.2008 - 08.2008
- Adhered to company quality standards and industry best practices to match with Air line trustworthiness.
- Observed federal and local kitchen safety regulations to prevent food borne illnesses.
- Delivered on time food and supplies to Air line fleets.
- Handled international fleets like Virgin, Quantas, Singapore Airlines etc.
- Brief Galley crew, Flight purser.
- Monitored dietary restrictions and served guests with special needs.
Flight Catering Representative
Saudi Arabian Airlines (Air Catering) based at Saudi Arabia
Riyadh
09.2006 - 04.2008
- Use to make daily reports and update information files and handle minimum 2 international carriers and 8 domestic carriers of approx 250 sitting capacity.
- Primarily responsible for loading and offloading of equipment and food catering supplies to and from aircraft and also be well versed with ramp safety procedures and ensure strict compliance.
- Responsible for systematic galley loading of equipment and also handover to Crew in a professional manner with proper filled check sheets.
- To ensure that all items are offloaded and fresh uplift loaded on aircraft before removal of hi-loader and entire procedure is carried out within specified time.
- To constantly be in touch with airline officials for passenger load so as to cater to any increases well within time.
- All flight challans are correctly raised and signed by appropriate airline authority after flight.
- Plan and supervise correct equipment packing and all class preset and develop procedures, schedules and checklists.
- Keep airline's manuals up-to-date and ensure that filing of checklists, inventories, packing plans and other important records are made properly.
- Maintain all records flight wise required as per HACCP and also ensure compliance.
- Report any complaints from customers and other departments and keep the Duty Manager / Duty Officer informed about those complaints, findings, reasons and action taken.
Catering Flight Supervisor
MARS GROUP (Sky Gourmet Air Catering)
Mumbai
04.2006 - 08.2006
- Checking Tray-Setup and also sampling hot meals of atleast 5 Air crafts during off-loading and on-loading.
- Checking cleaning of Aircraft Cabinets, Trolleys, Trays,
Cups etc... - Taking care of Catering stores items and update stock
register. - Preparing galleys for crew
Education
Post Graduate Diploma in Hotel Management - Hotel Management
Metropolitan Institute of Hotel Management
Pune 07.2005 - 12.2006
Craftsmanship Course in Food Production - Food Preparation
Institute of Hotel Management, Catering Technology
Mumbai 08.2003 - 06.2004
Bachelor of Accountancy - Financial Accoutancy
Model College of Commerce, Mumbai University.
Mumbai 06.2001 - 10.2003
Skills
Implementation Sourcing Methodology
undefinedAccomplishments
- Achieved 100% compliance with related Plastic Waste Management for organization towards imports.
- Successfully completed new office project for PAN India. In total 6offices developed
- Transition of functional car from Volkswagen - Polo to Maruti Suzuki - Baleno achieved within record time of 25days of 45 cars
- Project - IFM received approval from stakeholders and execution is in process. (Execution for all offices and sales offices)
- Proposal of Make in India is in last leg of approval . At present 100% visible coolers are imported and in contrast to same our proposal is to produce in India.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Timeline
Manager - Administration - Indirect Purchase
Red Bull India Pvt Ltd
05.2018 - Current
Manager - Administration Corporate Office
Abbott Healthcare Pvt Ltd
01.2012 - 04.2018
Assistant Manager Administration-Projects
Trinity Interface Systems Pvt. Ltd
05.2011 - 12.2011
Assistant Manager Sales Administration
Piramal Healthcare Ltd.
10.2008 - 04.2011
Catering Assistant
Taj SATS Air Catering
06.2008 - 08.2008
Flight Catering Representative
Saudi Arabian Airlines (Air Catering) based at Saudi Arabia
09.2006 - 04.2008
Catering Flight Supervisor
MARS GROUP (Sky Gourmet Air Catering)
04.2006 - 08.2006
Post Graduate Diploma in Hotel Management - Hotel Management
Metropolitan Institute of Hotel Management
07.2005 - 12.2006
Craftsmanship Course in Food Production - Food Preparation
Institute of Hotel Management, Catering Technology
08.2003 - 06.2004
Bachelor of Accountancy - Financial Accoutancy
Model College of Commerce, Mumbai University.
06.2001 - 10.2003
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