Vaibhav Rajemahadik
Summary
https://bold.pro/my/vaibhav-rajemahadik/664 Administration Manager with over 16 years of experience. I concurrently fulfilled both managerial and leadership responsibilities within the organization. While holding a manager position, I directly oversaw the operations, strategy, and performance of the Administration department. Proven skills to negotiate contracts, craft Office Space Management, Statutory compliance, develop long-term commodity strategies, complete cost analysis and risk assessment and Mitigation. Extensive experience in managing and leading administration and facilities teams in diverse industries. Strong knowledge of administrative and facility management best practices, policies, and procedures. Proficient in strategic planning, budgeting, and resource allocation to meet organizational goals. Proven ability to build and maintain positive relationships with stakeholders, vendors, and team members. Responsible for establishing and maintaining strong connections with regulatory agencies to ensure compliance with Environmental Product Responsibility (EPR) and Environment, Health, and Safety (EHS) Focused with Manager experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.
Overview
18
18
years of professional experience
Work History
Manager - Administration & Indirect Purchase
Red Bull India Pvt Ltd
05.2018 - Current
- Headed a team of administration and facility professionals, overseeing all aspects of administrative functions and facility operations and developed consistent best practices for local service and support across firm including 1Head Quarter, 3 Regional offices and 14 Sales office (approximate 1,00,000 Sq
- Ft)
- Serve as coach, role model and mentor to direct reports by setting goals, providing development opportunities, and managing projects
- Streamline administrative processes through the implementation of technology solutions, resulting in improved efficiency and reduced costs
- Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions, and common goals
- Prepare and manage firm's annual office operations budget in conjunction with key stakeholders, including approval and control of expenses
- Yearly budget of approximate 30-35 crores
- Implement and manage space planning initiatives, optimizing facility layouts for improved workflow and productivity
- Technology integration to connect various devices and systems in a facility which will enable real-time data collection and analysis is planned in the preceding steps and that the process is in its conclusion
- Successfully delivered new offices development project, right from acquiring bare shell office space to converting it into boutique office
- It encompass -HQ office expansion project of 3,500 square feet and second phase of face lift for 10,000 square feet with other 3 new regional office projects each of 3,000 sq
- Ft
- Office made operational within stipulated time frame of 60-75 days and within allocated budget
- Achievements: -
- Swadeshi–Visible Coolers: - Successfully executed local coolers manufacturing projects aligned with the Make in India initiative, promoting Indian manufacturing, along with it linking EPR activity for E-waste Mgmt
- Incurred 45%-50% saving with an Asset life cycle management for 5years against existing depreciation of 3 years (without maintenance)
- Deployment of successful asset life cycle management, (it guided us in maintaining optimum peak performance of asset) and analyze tenure of remaining asset life
- In last 5 years approximate Rupees 8-10 crore assets are mapped under LCM
- Plastic Care: Extended Producer Responsibility for Imported Plastic Waste Management: -Initiated Plastic waste management from year 2018
- Right from identifying vendor for ensuring compliance to running EPR program and diversifying waste generation
- Synergy Space: Integrated Office Facility Management Solution: -Spearheaded the strategic planning and execution of the Integrated Facility Management initiative, driving cross-functional collaboration and achieving 100% involvement from conceptualization to implementation
- As a result, achieved a 20% reduction in facility operating costs and eliminating redundancies.
Manager, Corporate Office
Abbott Healthcare Pvt Ltd
01.2012 - 04.2018
- Dedicatedly focused on comprehensive initiatives, including developing PAN India sales office projects (from acquiring bare shell property to ready to occupy setup) around 12 offices were developed in 12 difference states
- Managing food service administration, employee transportation, and travel management, with a keen attention to detail for 800+ employees
- Plan and implement short- and long-term organizational strategies in areas of responsibility to maximize office operational efficiencies
- Contributed to maintaining end to end office administration related to Facility services, Mail room and up-keep of 5 Guest houses and 16 sales offices on PAN India level and Mumbai HQ of 2,30,000 sq.ft
- Pursued long and short-term partnership relationships with external vendors and developed volume generating promotions that effectively impacted business
- (Transportation, Office Projects, Cafeteria, Stationery…)
- Oversaw the procurement of office supplies, equipment, and services, negotiating contracts and obtain competitive pricing by negotiating thru an ideal match category
- Coordinated and managed corporate yearly events, meetings, and conferences, ensuring seamless execution for 800+ employees.
Assistant Manager
Trinity Interface Systems Pvt. Ltd
05.2011 - 12.2011
- Was responsible for complete end to end administrative solution towards all office and clinic's spread over Mumbai region (2 offices, 2 clinics and 1 Gym) Total - 50,000 sq.ft
- Use to handle projects of upcoming clinics and offices from baseline to completion
- Responsible to manage project administration and to ensure resource adherence to prescribed contract requirements, specifications
- Plans, organize and direct work of survey parties engaged in surveying earth's surface to determine precise location and measurements at Lonavala site.
Assistant Manager - Sales Administration
Piramal Healthcare Ltd
10.2008 - 04.2011
- Managed office area of around 65,000 sq
- Ft
- Which comprised of comprehensive maintenance, Building Management System (BMS)
- Vendor management, routine check-up of Fire hydrant system
- Creation of SOP, MIS reporting, attendance regularization and roster management, daily/weekly reporting to Administration manager
- Co-ordinate with Environment Health Service department who is responsible for safety in office premises and Safety Audit is carried out by them
- Actively involved in ENCON project and was able to save 15-20% against monthly electricity billing.
Flight Catering Assistant
Taj SATS Air Catering
06.2008 - 08.2008
- Adhered to company quality standards and industry best practices to match with Airline trustworthiness
- Delivered on time food and supplies to Airline fleets
- Handled international fleets like Virgin, Quantas, Singapore Airlines etc
- Brief Galley crew, Flight purser
- Monitored dietary restrictions and served guests with special needs.
Flight Catering Representative
Saudi Arabian Airlines
09.2006 - 04.2008
- Air Catering) based at Saudi Arabia, Use to make daily reports and update information files and handle minimum 2 international carriers and 8 domestic carriers of approx
- 250 sitting capacities
- Primarily responsible for loading and offloading of equipment and food catering supplies to and from aircraft and be well versed with ramp safety procedures and ensure strict compliance
- To constantly be in touch with airline officials for passenger load to cater to any increases well within time
- Maintain all records flight wise required as per HACCP and ensure compliance.
Catering Flight Supervisor
Sky Gourmet Air Catering
04.2006 - 08.2006
- Checking Tray-Setup and sampling hot meals of at least 5 Air crafts during off-loading and on-loading
- Checking cleaning of Aircraft Cabinets, Trolleys, Trays, Cups etc..
- Taking care of Catering stores items and update stock register.
Education
Progress: Second Module of Curriculum- (professional body serving procurement and supply- UK -
Post Graduate Diploma - Hotel Management
Metropolitan Institute of Hotel Management
Bachelor of Accountancy - Financial Accounting
Model College of Commerce, Mumbai University
Craftsmanship Course in Food Production: Food Preparation - undefined
Institute of Hotel Management, Catering Technology
Skills
- Implementation Sourcing Methodology
- Asset Lifecycle Administration
- Budgeting and financial management
- Change Management Skills
- Possess a strong skill set in Kaizen, enabling me to drive continuous improvement initiatives
- Compliance and Regulatory Knowledge
- Facilities Management and Vendor contract management
- Crises Management
- Purchase order management
- Moderate sedation administration
Additional Information
- Rentals for office premises bought down by 15% during pandemic resulting in additional fund liquidity.Transition of functional car from Volkswagen - Polo to Maruti Suzuki - Baleno achieved within record time of 25days of 45 carsCollaboratively with Yatra (Business Travel partner) have introduced SBT and separate cloud-based portal is operational.Seamlessly transitioned from the conventional signature-based meal tracking system to an efficient swipe card integration, effectively capturing individual meal counts within the cafeteria management system.Played a pivotal role in Abbott during transition of difference divisions at one Abbott office place.Was part of the core team responsible for overseeing the seamless employee transition frommultiple office locations to new Abbott centralized premises based out of BKC.
Languages
English
Advanced (C1)
Hindi
Upper intermediate (B2)
Marathi
Upper intermediate (B2)
Timeline
Manager - Administration & Indirect Purchase
Red Bull India Pvt Ltd
05.2018 - Current
Manager, Corporate Office
Abbott Healthcare Pvt Ltd
01.2012 - 04.2018
Assistant Manager
Trinity Interface Systems Pvt. Ltd
05.2011 - 12.2011
Assistant Manager - Sales Administration
Piramal Healthcare Ltd
10.2008 - 04.2011
Flight Catering Assistant
Taj SATS Air Catering
06.2008 - 08.2008
Flight Catering Representative
Saudi Arabian Airlines
09.2006 - 04.2008
Catering Flight Supervisor
Sky Gourmet Air Catering
04.2006 - 08.2006
Progress: Second Module of Curriculum- (professional body serving procurement and supply- UK -
Post Graduate Diploma - Hotel Management
Metropolitan Institute of Hotel Management
Bachelor of Accountancy - Financial Accounting
Model College of Commerce, Mumbai University
Craftsmanship Course in Food Production: Food Preparation - undefined
Institute of Hotel Management, Catering Technology
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