Vaibhav Vaidya

• Scaled our workforce nationwide, strategically expanding our footprint across key regions like Bangalore, Gurgaon, Jaipur, Bhubaneswar, Hisar, and Bareilly. We leveraged diverse talent channels, including Naukri, Work India, LinkedIn, and InternShala, to meet our aggressive growth targets.
• Built and mentored a high-performing 5-person team, empowering them to seamlessly execute critical functions, from high-volume recruitment to onboarding and compliance, ensuring operational excellence across all branches.
• Implemented robust performance monitoring, conducting daily huddles and performance reviews to track recruitment KPIs and ensure our talent acquisition efforts were always on target and delivered against tight deadlines.
• Optimized workforce productivity through meticulous oversight of attendance, resource allocation, and timesheets, ensuring our teams were always operating at peak efficiency.
• Strategically prioritized hiring needs based on business criticality and Turnaround Time (TAT), collaborating closely with department heads to accelerate critical hires and minimize operational gaps.
• Ensured disciplined growth by meticulously validating all manpower requisitions against approved budgets, headcount plans, and overarching hiring strategies, maintaining fiscal responsibility.
• Cultivated a highly engaged and loyal workforce by collaborating with cross-functional teams to design and roll out impactful employee retention strategies, including clear career pathing, meaningful rewards, and engaging initiatives.
• Invested in our employees' long-term development by introducing a Higher Education Reimbursement Policy, fostering internal upskilling and future-proofing our talent pool.

Strategic Workforce & Financial Planning

• Pioneered a robust annual manpower planning strategy, directly aligning our talent pipeline with business objectives and growth projections. This included meticulous workforce forecasting, attrition analysis, and vacancy budgeting, ensuring optimal resource allocation and cost efficiency for project bidding and long-term profitability.
• Spearheaded the integration of manpower costing and budgeting into our project proposals, consistently demonstrating positive ROI through optimized talent deployment and reduced operational overheads. My experience in bidding for large-scale projects allowed me to forecast and control labor costs effectively.
• Oversaw departmental budgeting meticulously processing monthly salary inputs via SAP and ensuring the timely and accurate execution of payroll. This hands-on experience has given me a granular understanding of our largest operational expense.

Performance, Development & Organizational Effectiveness

• Designed and implemented a Competency Mapping Framework, directly linking role-based competencies to business KPIs, which significantly enhanced our workforce's productivity and our ability to deliver on project milestones.
• Administered rigorous KPI & KRA cycles, including tracking non-planned training and conducting performance review calibrations, ensuring accountability and performance directly tied to business objectives.
• Championed the successful execution of the Great Place to Work (GPTW) survey, reinforcing our commitment to a positive work environment and attracting and retaining high-caliber talent crucial for our long-term success.
• Successfully implemented Performance Improvement Plans (PIP) using the Balanced Scorecard approach, effectively uplifting underperformance and protecting our investment in human capital.
• Initiated Succession Planning utilizing the 9-Box Grid methodology, proactively identifying and grooming future leaders to ensure business continuity and sustained growth.

• Ensuring Robust Foundations: We've established and maintained rigorous policies and practices, ensuring full compliance across all operations. This meticulous approach extends to successfully navigating critical audits like the ISO and British Safety Council Audits, where we achieved zero non-conformities in HR and safety. Our payroll processes are also meticulously managed, ensuring accurate and timely disbursements while adhering to all statutory requirements, including PF, ESI, and tax laws.
• Cultivating Future Leadership: A key focus has been on proactive succession planning. We've diligently identified and nurtured our high-potential employees, providing them with structured development plans to prepare them for future leadership roles. This ensures a strong pipeline of talent ready to take on new challenges.
• Fostering a Culture of Engagement: Employee well-being and engagement are paramount. We've spearheaded comprehensive employee engagement programs, including impactful Rewards & Recognition initiatives, regular employee connect sessions, and various culture-building initiatives. These efforts have significantly improved both employee retention and satisfaction, creating a more positive and productive work environment.

• Scaled Our Workforce Strategically: I spearheaded the design and execution of strategic hiring plans, including bulk hiring, lateral hiring, and successful employee referral programs. This proactive approach ensured our talent acquisition efforts were always aligned with our aggressive organizational expansion goals.
• Elevated Hiring Capabilities: We implemented recruitment training sessions for our hiring managers and delivered key stakeholder presentations. This significantly improved the effectiveness of our interviews and drastically reduced our talent acquisition turnaround time, making us more agile in a competitive market.
• Optimized Performance and Accountability: We established comprehensive performance management cycles, encompassing goal-setting, mid-year and annual reviews, and effective Performance Improvement Plans (PIPs). This ensured individual performance was directly tied to our overarching business objectives, fostering a culture of accountability and continuous improvement.
• Cultivated an Exceptional Workplace: I personally championed our participation in the Great Place to Work (GPTW) survey. This initiative led to measurable enhancements in employee engagement and workplace culture, directly contributing to higher productivity and retention.