Vaibhav Manohar Pawar
Real Estate Projects, Administration & Facilities
Mumbai
Summary
- Knowledgeable Workspace Solution Specialist well-versed in current industry, market and product trends. Excellent communication, multitasking and organizational abilities.
- Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
- Pan India office scalability and diversified experience in managing branch offices. Real Estate and Space management forecast, office set up, transition and readiness, Repair & Maintenance
- Liasoning with Govt regulatory( BMC/NMMC, Police, Telecom dept, Electrical Inspectors.)
- Experienced in Labour laws, Wages register, Muster Roll, PF & ESIC, Internal Audits with Vendors & Contract Labour vendors, Leave Management, Vendor Compliance on Statutory labour laws (State& Central)
- Cost optimization - Office Budgeting, AOP v/s Actual analysis, cost on Capex/Opex items for facilities.
- Driving EHS activities and ensuring offices are EHS complaint.
Ensuring the Quality Projects on Opex & Capex cost. - Optimization, Safety & Security through process improvements by implementing (Kaizen and Six Sigma).
- Competent on ISO 9001, ISO 14001 (EMS), ISO 18001 for OHSAS & ISO 27001:2005 for (ISMS) & ISO22301 on BCMS.
- High skill sets on vendor management and sustainability, Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
20
20
years of professional experience
6
6
years of post-secondary education
Work History
Lead - Workplace Solutions Group
Samsung India Electronics Pvt Ltd
Mumbai
12.2017 - Current
- Executed on-time, under-budget real estate project for business..
- Handling of Infrastructure office Projects (Space identification for new office, office set up, Compliance Procedure,
- Renovation, Retroficiation and Co working spaces).
- Experience in Leading and managing multiple offices, branch office visit, meeting with employees and addressing
- VOC's.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Maintained facility grounds, equipment and safety compliance.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Experienced in handling Expat management portfolio.
- Reviewed and oversaw construction and renovation projects.
- Resolved problems, improved operations and provided exceptional service.
- Learned and adapted quickly to new technology and software applications.
- Cultivated interpersonal skills by building positive relationships with others.
- Proven ability to develop and implement creative solutions to complex problems.
- Identified issues, analyzed information and provided solutions to problems.
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
- Developed and oversaw budgets for facilities and worked within cost restraints.
- Self-motivated, with a strong sense of personal responsibility.
Manager- Administration & Facilities
Glenmark Pharmaceuticals Ltd
Mumbai
12.2015 - 12.2017
- Vendor Management - Evaluation of vendors, Negotiate in terms of prices and deliverables Internal & external vendors on administrative matters, Supply Chain Management,Learned and applied preferred systems for scheduling, purchasing and problem-solving.
- Preparing, Monitoring and Analyzing Budgeting (Capex/Opex ) for particular fiscal Cost Saving Initiatives on Business Excellence Parameters (Lease, Infrastructure, Energy Management, Stationery & Local Purchase)
- Corporate Telephone connections- Vodafone and Airted PRI Lines & Data cards
- Consolidation & Optimization on Manpower resources, Office Space & Lease agreements
- Ensuring for Agreements, Contracts, Rate Contracts are in Place and renewed timely
- New office set up and management.
- Physical security Management (ID cards, Access Control, Fire Alarm System, Fire Hydrant System & CCTV.) Driving DMAIC Project on Power Units reduction, Printing & Stationery and Space Management items
- Contributions to Admin Function to met the Functional and inter departmental KRA's for achieving Company's Goal
- Utilities (AMC, Repair & Maintenance of AC, Fire Alarm and Security Systems, Electrical equipment's & HVAC) FUN activity onsite/offsite for employee's engagement (Road shows, R&R, Food Festival)
- Developed and maintained relationships with customers and suppliers through account development.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Planned and budgeted accurately to provide business with resources needed to operate smoothly.
- Controlled costs to keep business operating within budget and increase profits.
- Defined clear targets and objectives and communicated to other team members.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Collaborated with leaders from other departments to achieve consistent processes and maximize efficiency of resources.
- Oversaw corporate events designed to connect and support employees at work and outside of work.
- Built excellent employee experience through culture of service and execution of employee assistance programs.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Streamlined and improved administrative operations by identifying automation opportunities.
- Delivered performance reviews, recommending additional training or advancements.
- Coordinated customer, vendor and stakeholder relations for smooth communication flows.
Deputy Manager - Administration & Facilities
TATA Teleservices Ltd
Mumbai
09.2012 - 12.2015
- Managing 193,000 sq.ft office are through Administration and Facility skill sets
- Handling of Infrastructure Projects (Space identification for new office, Compliance Procedure, Renovation & R&M etc.) Facility Utilities (AMC, Repair & Maintenance of AC, DG, Fire Alarm and Security Systems, Electrical equipments & HVAC.)
- Cost Saving Initiatives on Business Excellence Parameters (Lease, Infrastructure, Energy Management, Stationery & Local Purchase).
- Handling of Cafeteria management (Vendor induction, Surprise Kitchen Inspection Audit, Designing of Weekly menu & Publishing the same, Scheduling and arranging Cafe committee meeting monthly, Food Festivals etc.)
- Experienced in Security System (ID cards, Access Control, Fire Alarm System, Fire Hydrant System & CCTV.) Ensuring database for Internal & External Audits
- Vendor management - Evaluated suppliers to maintain cost controls and improve operations.Introduced New methods, practices, and systems to reduce turnaround time.
- Liaised with team members, stakeholders and vendors to coordinate activities, provisioning, environment setup, risk mitigation and follow-up.
- Functioned as point of contact for project administrators and managers focused on timely and successful completion of full lifecycles of assigned projects.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Partnered with upper management in executing functional strategies and reporting capabilities.
- Ensuring for Agreements, Contracts, Rate Contracts are in Place and renewed timely
- Organizing Company's Events indoors/outdoors with proper liasioning.
- Travel portfolio Guest House, Hotel Bookings, corporate events & Trainings.
Assistant Manager- Administration & Facilities
Wipro Ltd
Mumbai
06.2006 - 03.2012
- Facilities Supervising & Administering Housekeeping activities, Security Services, Pantry & Canteen services and other day to day office administrative work of 135,000 sq.ft
- Office, 24/7 operational & 2000 employees
- Conducting Admin audits & Internal Audits of projects, preparing Admin BCP documents, Asset registers, maintaining records
- Handling of Cafeteria management (Vendor induction, Surprise Kitchen Inspection Audit, Designing of Weekly menu & Publishing the same, Scheduling and arranging Cafe committee meeting monthly)
- Transport management (Daily rostering of employees, Transport Vendor selection, Transport MIS, Cost Per Person report, Transport compliance documentation, Adhoc cab bookings for clients, Vehicle Utilization report).
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Trained employees in company and regulatory compliance requirements to promote conformance.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Updated reports, managed accounts, and generated reports for company database.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Streamlined and improved administrative operations by identifying automation opportunities.
- Met department budgets by monitoring and reporting on office expenses.
- Interviewed, recruited and onboarded new staff for high-performing administration teams.
- Greeted visitors, employees and clients politely and professionally for excellent reception service.
- Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Negotiated and executed contracts on behalf of department.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
Team Leader- Asset Management
Convergys India services Pvt.Ltd
Mumbai
09.2005 - 06.2006
- Supervising & Administering Housekeeping activities, Security Services, Pantry & Canteen services and other day to day office administrative work
- Vehicle Management – Allocation of Company Vehicles/drivers, vehicle maintenance, driver rosters/salaries, etc
- Involved in Full fetch Transport system (Utilization/Deployment)
- Vendors SLA's, MIS report, Vehicle Compliance, Route's Planning
- Extending support to employees on daily administrative issues.
- Supervised team members to confirm compliance with set procedures and quality requirements.
- Devised and implemented processes and procedures to streamline operations.
Executive- Administration & Facilities
E-Funds International India Pvt.Ltd
Mumbai
01.2004 - 08.2005
- Procurement of office equipments, finalizing commercial terms & negotiations, making P.O
- Distribution/Arranging of New Access Cards to employees, Adding/Editing of employee records in the Access cards
- Cafeteria Management Inventory of duplicate keys, company Assets, numbering & updating them
- Purchase and maintenance of Office Stationery & Printing
- Supervising Housekeeping activities, Security Services, Pantry & Canteen services and other day to day office administrative work
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Led staff and vendors in providing high level of service for owner and guests.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
Education
MBA - International Marketing
Sikkim Manipal University
Sikkim 01.2008 - 09.2009
Diploma in Business Management - Business Management
Welingkar's Institute of Research And Management.
Mumbai 06.2002 - 09.2003
Bachelor of Commerce - Commerce
Mumbai University (Mumbai University)
Mumbai University 07.2001 - 06.2002
Higher Secondary School (12th ) Grade -
Cosmopolitan College, Maharashtra Board
Mumbai 06.1998 - 06.1999
S.S.C (10th) Grade -
VVM School, Maharashtra
Mumbai 06.1996 - 06.1997
Skills
Infrastructure development
Timeline
Lead - Workplace Solutions Group
Samsung India Electronics Pvt Ltd
12.2017 - Current
Manager- Administration & Facilities
Glenmark Pharmaceuticals Ltd
12.2015 - 12.2017
Deputy Manager - Administration & Facilities
TATA Teleservices Ltd
09.2012 - 12.2015
MBA - International Marketing
Sikkim Manipal University
01.2008 - 09.2009
Assistant Manager- Administration & Facilities
Wipro Ltd
06.2006 - 03.2012
Team Leader- Asset Management
Convergys India services Pvt.Ltd
09.2005 - 06.2006
Executive- Administration & Facilities
E-Funds International India Pvt.Ltd
01.2004 - 08.2005
Diploma in Business Management - Business Management
Welingkar's Institute of Research And Management.
06.2002 - 09.2003
Bachelor of Commerce - Commerce
Mumbai University (Mumbai University)
07.2001 - 06.2002
Higher Secondary School (12th ) Grade -
Cosmopolitan College, Maharashtra Board
06.1998 - 06.1999
S.S.C (10th) Grade -
VVM School, Maharashtra
06.1996 - 06.1997
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