Summary
Overview
Work History
Education
Skills
Timeline
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Vaishali G

Chennai

Summary

Dedicated and detail-oriented finance and administration professional with extensive experience in accounts receivable/payable, reconciliations, invoicing, MIS reporting, and audit support. Skilled in handling branch operations, vendor/client coordination, and financial analysis with strong expertise in ERP systems, Tally, and LRP reporting. Proven ability to streamline processes, monitor overdue accounts, and ensure compliance with accounting standards. Adept at supporting directors in secretarial and administrative functions, while also managing HR and branch operations to achieve organizational efficiency. Recognized for accuracy, problem-solving, and maintaining strong relationships with clients, agents, and cross-functional teams.

Overview

10
10
years of professional experience
2
2
Languages

Work History

Senior Executive – Finance & Accounts

House of Shipping
09.2024 - Current
  • Reconciled agency SOA, general ledger accounts and resolved discrepancies.
  • Monitored AR/AP transactions related to shipping operations.
  • Coordinated with cross-functional teams to ensure accurate billing.
  • Issued invoices, credit and debit notes as per service terms.
  • Managed AP team and ensured timely processing of payments.
  • Supported month-end/year-end closures.
  • Handled AP mailboxes and agency queries with timely resolutions.
  • Prepared MMR Report and ensured timely submission.
  • Prepared IFRS-16 Report in compliance with accounting standards.
  • Supported audit work by providing required schedules, reconciliations, and documentation.
  • Worked on DP World Stacks and performed SOA reconciliations with accuracy and timely follow-ups.

Senior Executive – Finance & Accounts

RIOLOG Shipping Services (I) PTE LTD
06.2023 - 08.2024
  • Managed invoice accounting for AP & AR.
  • Liaised with vendors on billing and payment status.
  • Coordinated with operations for shipment completion and billing.
  • Updated client statements monthly.
  • I worked on the AR follow-up and resolved customer and agent queries.
  • Performed invoice checking and verification, along with the billing process.
  • Conducted client follow-ups to ensure smooth functioning and timely collections.
  • Reconciled statements of accounts (SOA) with clients and agents to resolve discrepancies.
  • Prepared and shared MIS reports on receivables and payables for management review.
  • Supported audit requirements by providing reconciliations and necessary documentation.

Finance & Accounts Executive

Gesco Health Care Pvt Ltd
06.2018 - 12.2022
  • Generated MIS reports and managed customer master data.
  • Coordinated with branches for payment follow-up and support.
  • Performed BRS, GL reconciliations, and maintained accurate accounting entries.
  • Handled customer payment tracking and deposit updates.
  • Monitored overdue and irregular payments, and ensured timely escalation.
  • Oversaw branch handling, ensuring compliance with AR/AP processes.
  • Monitored branches for AR follow-up, and smooth payment processing.
  • Prepared and maintained MIS, forecasting reports, and master data for branch agents.
  • Sent regular follow-up mails for long outstanding AR to customers and agents.
  • Coordinated with the sales team to ensure timely AR follow-up and collections.
  • Monitored GRN (Goods Receipt Notes) for branch purchases and reconciled with invoices.
  • Provided management with branch-wise performance insights for decision-making.

Accountant & Admin

Vyaash Logistics Pvt Ltd
02.2016 - 04.2018
  • Created sales invoices and processed AP/AR transactions.
  • Updated entries in Tally and conducted bank reconciliations.
  • Handled GST, TDS reporting and payroll functions.
  • Supported vendor payments and purchase invoice accounting.
  • Worked as a Personal Secretary to the Director, managing schedules, correspondence, and meetings.
  • Handled administrative tasks including office management, travel arrangements, and documentation.
  • Supported HR functions such as maintaining employee records, leave tracking, and onboarding support.
  • Assisted in accounts & admin coordination, ensuring smooth day-to-day operations.

Education

Master of Business Administration -

Madras University

Bachelor of Commerce - undefined

Sri Kanyakaa Parameshwari Arts & Science

Skills

  • Financial Analysis and Reporting
  • Cash Flow Management
  • MIS & Forecast Reporting
  • Tally ERP – Accounting & Reconciliations
  • Accounts Payable (AP) & Accounts Receivable (AR) Management
  • Bank Reconciliation (BRS) & General Ledger (GL) Management
  • SOA Reconciliation & Audit Support
  • Vendor & Client Relationship Management
  • Administrative & HR Coordination

Timeline

Senior Executive – Finance & Accounts

House of Shipping
09.2024 - Current

Senior Executive – Finance & Accounts

RIOLOG Shipping Services (I) PTE LTD
06.2023 - 08.2024

Finance & Accounts Executive

Gesco Health Care Pvt Ltd
06.2018 - 12.2022

Accountant & Admin

Vyaash Logistics Pvt Ltd
02.2016 - 04.2018

Bachelor of Commerce - undefined

Sri Kanyakaa Parameshwari Arts & Science

Master of Business Administration -

Madras University

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Vaishali G