Vaishnavi Tirupati
Chennai
Summary
Professional Executive and Personal Secretary, Hands-on experience with various administrative tasks and support the CEO and top management in all executive tasks with 8+ years of experience working for reputed organizations and currently, seeking a challenging and rewarding position in a reputed organization.
Overview
12
12
years of professional experience
Work History
Secretary - Reporting to Vice Chairman
SRM University
07.2024 - Current
- Managed the Vice Chairman’s daily schedule, including meetings, appointments, and travel arrangements.
- Handled confidential and sensitive information, ensuring strict discretion.
- Taken meeting minutes and follow up on actionable points to ensured progress and completions.
- Acted as the primary point of contact between the Vice Chairman and internal/external stakeholders.
- Draft, review, and manage correspondence, emails, and other communication on behalf of the Vice Chairman.
- Screen calls and inquiries, directing them to appropriate parties when necessary.
- Maintain a well-organized filing system, ensuring easy access and retrieval of documents.
- Coordinated with various departments, ensuring that the Vice Chairman is up-to-date on departmental progress, issues, and needs.
- Facilitate communication between the Vice Chairman and other executives, teams, and external clients.
- Ensure smooth coordination of cross-departmental projects or initiatives led by the Vice Chairman.
- Organized and coordinated events, meetings, and conferences as directed.
- Assisted in managing and tracking the Vice Chairman's projects, ensuring timely progress and completion.
- Coordinated with vendors, suppliers, and service providers for any events or functions.
- Planning and organized the Vice Chairman’s travel itinerary, including bookings for flights, accommodation, and transportation.
- Ensured all travel-related documents, such as visas and tickets, are in place.
- Prepared travel briefs with necessary information and arranged for any logistical support required during travel.
- Prepared regular reports on activities, projects, and any other business updates for the Vice Chairman.
- Assisted with all personal errands or tasks as needed to support the Vice Chairman’s efficiency.
- Ensured personal matters do not interfere with professional responsibilities, maintained a healthy work-life balance for the Vice Chairman.
- Maintain high levels of confidentiality, particularly when dealing with sensitive business or personal information.
- Ensure discretion when handling private matters related to the Vice Chairman or company affairs.
CMD - Executive Assistant
Max Gold
09.2023 - 07.2024
- Provide executive and administrative support to the MD in all personal and official assignments.
- Handling expenses report for MD's personal and official matters.
- Act as a mediator between external clients and customers, employees and the manager to convey information, coordinate all travel arrangements when required, Schedule appointments, and set up venues for the same.
- Handled a CRM team of 8 members.
- Screening phone calls, and emails, hiring candidates, scheduling interviews, and taking care of onboard.
- Follow up with the team, solving their queries and explore different solutions.
- Communicate with senior people in the organisation to find out what they hope to achieve.
- Proposing solution to an organisation leaders and keeping them updated about the progress.
CMD - Executive Assistant
MARG GROUP
02.2023 - 08.2023
- Managing an extremely active calendar of appointments, arranging detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
- Ensure the company participates in events and industry and award shows.
- Handled a CRM team of 8 members.
- Providing a bridge for smooth communication between CMD's office and internal departments.
- Communicate with senior people in the organisation to find out what they hope to achieve.
- Follow up on contacts made by the CEO and support in the cultivation of ongoing relationships ensuring the CEO's bio kept updated and responding to the requests.
- Proposing solution to an organisation leaders and keeping them updated about the progress.
- Follow up with the team, solving their queries and explore different solutions.
- Planning and co ordinating the agendas of international guests.
- Facilitating department wise meetings and reviews.
- Handled most sensitive and complex issues in a very professional and objective manner.
- Assisted top management in areas involving personal and confidential matters.
- Following up with action on matters which directly fall within CEO/MD responsibility, chasing responses and triggering follow up actions.
CMD - Executive Assistant
OPAL DENTISTRY
07.2021 - 01.2023
- Occasionally traveling with the CEO to take MOM to provide general assistance during presentations, screening phone calls, inquiries, requests, and handling them with utmost importance.
- Managing an extremely active calendar of appointments.
- Assisted top management in areas involving personal and confidential matters.
- Planning and supporting corporate events.
- Assisted with day-to-day administrative duties.
- Maintain CEO's expense reports and budget tracking.
- Meeting with government higher officials and ministers.
- Screening and prioritize incoming mails, phone calls, ensuring timely responses and follow ups.
- Handled most sensitive and complex issues in a very professional and objective manner.
Personal Secretary
CLOUD LINE HOSPITAL
08.2015 - 01.2020
- Scheduling & Making appointments, travel arrangements, managing and organizing diaries.
- Organising events, conferences, reminding of important tasks and deadlines.
- Managing bank work, taking care of personal work, and handling financial matters.
CMD - Personal Secretary
KAYA SKIN CLINIC
07.2012 - 04.2015
- Supports clients directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, and answering calls.
- Prepares meeting rooms for appointments, coordinates schedules, greets customers and clients prior to meetings.
- Facilitating department-wise reviews and conferences.
Education
Bachelor of Science in Psychology -
PSG Arts
06.2009
Skills
- Time management
- Perfect grooming
- Appointment setting
- Bookkeeping
- Proper phone etiquette
- Petty cash management
- Conflict management
- MS Office
- Emotional control
- Good listener
- Diary management
Languages
English
Proficient
C2
Tamil
Bilingual or Proficient (C2)
Telugu
Advanced (C1)
Timeline
Secretary - Reporting to Vice Chairman
SRM University
07.2024 - Current
CMD - Executive Assistant
Max Gold
09.2023 - 07.2024
CMD - Executive Assistant
MARG GROUP
02.2023 - 08.2023
CMD - Executive Assistant
OPAL DENTISTRY
07.2021 - 01.2023
Personal Secretary
CLOUD LINE HOSPITAL
08.2015 - 01.2020
CMD - Personal Secretary
KAYA SKIN CLINIC
07.2012 - 04.2015
Bachelor of Science in Psychology -
PSG Arts
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