Vandana Varyani

• Managed supplier coordination for critical components ensuring material availability for production requirements.
• Supported sourcing activities including RFQ evaluation, supplier comparison, commercial discussions, and cost optimization.
• Monitored supplier performance based on Quality, Cost, Delivery (QCD) parameters.
• Coordinated with procurement, engineering, quality, and suppliers for new part introduction and engineering changes.
• Managed supplier escalations related to delivery delays, shortages, documentation, and quality issues.
• Supported procurement cost improvement initiatives through supplier negotiations and process optimization.
• Led end-to-end supply chain operations covering procurement coordination, supplier management, inbound logistics, inventory optimization, warehouse operations, and production material availability for Rolling Stock manufacturing.
• Developed and implemented supply chain strategies aligned with business objectives, production requirements, cost targets, and customer commitments.
• Drove seamless coordination between procurement, engineering, production, quality, suppliers, and logistics partners to ensure uninterrupted material flow.
• Manage domestic and international logistics operations including import/export shipments, freight planning, customs coordination, and regulatory compliance.
• Strategize transportation solutions to optimize logistics costs, improve delivery performance, and enhance supply chain efficiency.
• Led 3PL and logistics partner management through KPI monitoring, service level reviews, performance improvement plans, and commercial negotiations.
• Establish supply chain risk management strategies including supplier risk assessment, contingency planning, and recovery actions for critical materials.
• Drive inventory optimization initiatives through demand alignment, safety stock management, slow-moving inventory control, and inventory accuracy improvement.
• Implemented lean supply chain practices including PFEP, Kanban, kitting, sequencing, and line-side material flow improvement.
• Manage supply chain budgets including logistics cost control, CAPEX/OPEX planning, and identification of cost-saving opportunities.
• Lead continuous improvement projects focused on process digitalization, SAP/WMS optimization, packaging improvement, and operational excellence.
• Ensure compliance with EHS, quality systems, internal controls, and audit requirements across supply chain operations.
• Mentor and develop cross-functional teams to achieve operational excellence, productivity improvement, and business targets.

Oversaw logistics operations

· Managed 3PL and logistics partners, overseeing costs, budget, and invoices; defined targets and monitored activities to ensure alignment with operational goals.

· Coordinate shipment status with suppliers, organise, compile documents required for imports/exports. Follow up for timely clearance of materials from customs.

· Ascertain applicable duties, coordinate with customs/port/airport for processing bill of entry/warehouse goods and freight forwarders/steamer/ container agents in order to ensure timely clearance of material.

· Prepared and evaluated risk analysis, developing risk mitigation strategies and contingency plans for transportation, import/export, trade, and regulatory compliance.

· Strategy to meet on time deliveries within budget and within a predefined scope.

· Warehouse Management

· Defined warehouse layout and optimised storage space, including layout design, warehouse sizing, and processes for slow-moving stock and scrapping.

· Secure inventory accuracy and organize physical counting activities (both cycle counting and wall to wall). Analyze the Root Causes of any logistic issues and agree with the internal stakeholders on corrective actions. Follow up on these actions and participate in their realisation.

· Put in place mirror area in the warehouse to optimise line feeding activities (Kanban flow, sequence).

· Plan and manage material receipt, inbound transportation, stock entry, picking and kitting, line feeding, packing, shipping, outbound transportation, inventory accuracy, scrap process.

· Respect any specific storage regulations (chemicals, battery, etc.).

Prepared for and attended internal and external audits, including ISO and AZDP.

· Prepare financial analyses such as long-range as well as short-range forecasting of Inventory Procurement and manage safety stock and take care of Slow-Moving Inventory.

· Participate in discussions with management for Costing parts for Tendering, Bidding and Purchase Management process. Responsible for handling Capex procurement, logistics and warehousing and keen follow-up.

· Work with senior management in the development of individual budgets as well as components of the overall unit budget and monitor budgets to ensure planned resources are available to meet strategic objectives.

· Direct procurement policies to ensure all items are purchased and delivered within budget and time constraints.

· Optimize and decrease total costs of ownership of purchasing families through strategy building with internal customers, supply base performance monitoring and development as well as internal ways of working optimisation.

· Responsible for measuring and managing the vendor and supplier cost, quality, and delivery performance.

Developed and maintained strategic relationships with key suppliers and vendors, and evaluated contracts for compliance with legal requirements and organisational policies.

· Addressed receiving discrepancies regarding overstock, shortages, and damages. (overstock, shortage, damage, documentation, etc.).

Collaborated with the engineering team to identify and source new competitive suppliers and vendors.

· Responsible for support in overall Management of resource planning and Preparation of Daily/Weekly/Monthly reports and reporting on business performance.

Managed Foreign Principal Contracts in India and coordinated effectively between government bodies (DMRC, JMRC, BMRCL etc.) and private companies (Siemens, L&T Hyderabad Metro, ALSTOM etc.).

· Follow-Up with the accounts department for timely payment to the supplier by providing the required documents.

· Coordination with Foreign clients related to Invoicing, Import and others.

· Led division, guiding team to foster a collaborative and efficient working atmosphere.

· Manage purchase requisition flow, ensuring alignment with material planning requirements.

· Ensure and update the accuracy of material planning master data (in compliance with stock and logistical constraints)

· Coordinated with sourcing to assess purchase requisition maturity, facilitating timely launch of material planning documents.

· Participate in QMS activities; approve the proposals to be sent by the division and prepare Budgetary Quotations

· Responsible for the execution of export documentation requirements for shipments originating in India to destinations globally, which include letters of Credit shipments, commercial invoices, Bank Guarantees, etc.

Organised shipment details with freight forwarders and carriers to ensure timely exports.