Vandna Dixit
EA To Director
Gurgaon
Summary
PERSONAL SUMMARY : A highly competent, motivated and enthusiastic administrator with experience of working as part of a team in a busy office environment. Driven and resourceful administrative professional with 11 + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
10
10
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Executive Assistant
Calpro Specialities Pvt Ltd
Gurgaon
01.2022 - Current
- Management of daily work schedule/Meetings of Director.
- Monitoring and follow up on all communication on behalf of Director.
- Managing and organizing meetings and draw up internal as well as external minutes of the meeting, and follow up for
the committed actions on behalf of the director. - Responsible for scheduling the management meetings online for sales teams & other various departments.
- Monitoring core team KRA and taking update for the same to conduct the monthly reviews
- Organizing the Travel arrangement (Domestic and International) including Tickets & visa arrangement etc.
- Organize all the documents, presentations and other required paper work.
- Managing day to day operations like IT issues, Phone lines. various material, need in office.
- Monitoring Google drive and get updated all the MIS on time.
- Handling Gsuite, domain & website of the company.
- Lead & managed resources, office assets, facilitate interdepartmental administration operations for seamless office
functioning. - Monitor & renewal of annual maintenance contracts for various utilities & renewal of lease & license agreements &
other statutory compliance certificates within the stipulated time. - Oversaw office inventory controls, including ordering and requisitions, stocking, Stationary, timely verification & processing of vendor invoices, agreements, etc.
Executive Assistant & Admin Manager
Kesaria Rubber Industries
Gurgaon
05.2015 - 12.2019
- Maintain administrative staff by recruiting, selecting, orienting and maintaining a safe and secure work environment; developing personal growth opportunities
- Provides supplies by identifying needs for reception, switchboard, kitchen, and other departments
- Devising and maintaining office systems, including data management & filing
- Arranging travel, and accommodation
- Screening phone calls, enquiries and requests, and handling them when appropriate
- To provide general assistance during presentations, meeting and greeting visitors at all levels of seniority
- Organizing and maintaining diaries and making appointments
- Dealing with Incoming Emails, faxes and post, often corresponding on behalf of the director.Organising and attending meetings and ensuring the director is well prepared for meetings
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Coordinate with other departments
- Being involved in decision making processes
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Developed and maintained automated alert systems for important deadlines.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Executive Assistant
M/S Emkay Automobile Ind. Ltd
Gurgaon
11.2010 - 04.2015
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Created expense reports, budgets and filing systems for management team.
- Developed and maintained automated alert systems for important deadlines.
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Led staff and vendors in providing high level of service for owner and guests.
- Worked with senior management to initiate new projects and assist in various processes.
- Created and managed office systems to efficiently deal with documentation.
- Managed and reviewed filing and office systems.
- Handled incoming and outgoing mail, email and faxes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Wrote reports, executive summaries and newsletters.
- Managed residential property issues and prepared homes prior to client arrival.
Education
Bachelor of Science - Industrial Chemistry
Jiwaji University
Gwalior 01.2004 - 06.2006
Master of Science - Industrial Chemistry
Jiwaji University
Gwalior 07.2006 - 12.2008
Skills
AND COMPETENCIESundefined
Timeline
Executive Assistant
Calpro Specialities Pvt Ltd
01.2022 - Current
Executive Assistant & Admin Manager
Kesaria Rubber Industries
05.2015 - 12.2019
Executive Assistant
M/S Emkay Automobile Ind. Ltd
11.2010 - 04.2015
Master of Science - Industrial Chemistry
Jiwaji University
07.2006 - 12.2008
Bachelor of Science - Industrial Chemistry
Jiwaji University
01.2004 - 06.2006
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