Vandna Dixit
EA To Director
Gurgaon
Summary
PERSONAL SUMMARY : A highly competent, motivated and enthusiastic administrator with experience of working as part of a team in a busy office environment. Driven and resourceful administrative professional with 11 + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
10
10
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Executive Assistant
Calpro Specialities Pvt Ltd
Gurgaon
01.2022 - Current
- Management of daily work schedule/Meetings of Director.
- Monitoring and follow up on all communication on behalf of Director.
- Managing and organizing meetings and draw up internal as well as external minutes of the meeting, and follow up for
the committed actions on behalf of the director. - Responsible for scheduling the management meetings online for sales teams & other various departments.
- Monitoring core team KRA and taking update for the same to conduct the monthly reviews
- Organizing the Travel arrangement (Domestic and International) including Tickets & visa arrangement etc.
- Organize all the documents, presentations and other required paper work.
- Managing day to day operations like IT issues, Phone lines. various material, need in office.
- Monitoring Google drive and get updated all the MIS on time.
- Handling Gsuite, domain & website of the company.
- Lead & managed resources, office assets, facilitate interdepartmental administration operations for seamless office
functioning. - Monitor & renewal of annual maintenance contracts for various utilities & renewal of lease & license agreements &
other statutory compliance certificates within the stipulated time. - Oversaw office inventory controls, including ordering and requisitions, stocking, Stationary, timely verification & processing of vendor invoices, agreements, etc.
Executive Assistant & Admin Manager
Kesaria Rubber Industries
Gurgaon
05.2015 - 12.2019
- Maintain administrative staff by recruiting, selecting, orienting and maintaining a safe and secure work environment; developing personal growth opportunities
- Provides supplies by identifying needs for reception, switchboard, kitchen, and other departments
- Devising and maintaining office systems, including data management & filing
- Arranging travel, and accommodation
- Screening phone calls, enquiries and requests, and handling them when appropriate
- To provide general assistance during presentations, meeting and greeting visitors at all levels of seniority
- Organizing and maintaining diaries and making appointments
- Dealing with Incoming Emails, faxes and post, often corresponding on behalf of the director.Organising and attending meetings and ensuring the director is well prepared for meetings
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Coordinate with other departments
- Being involved in decision making processes
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Developed and maintained automated alert systems for important deadlines.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Executive Assistant
M/S Emkay Automobile Ind. Ltd
Gurgaon
11.2010 - 04.2015
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Created expense reports, budgets and filing systems for management team.
- Developed and maintained automated alert systems for important deadlines.
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Led staff and vendors in providing high level of service for owner and guests.
- Worked with senior management to initiate new projects and assist in various processes.
- Created and managed office systems to efficiently deal with documentation.
- Managed and reviewed filing and office systems.
- Handled incoming and outgoing mail, email and faxes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Wrote reports, executive summaries and newsletters.
- Managed residential property issues and prepared homes prior to client arrival.
Education
Bachelor of Science - Industrial Chemistry
Jiwaji University
Gwalior 01.2004 - 06.2006
Master of Science - Industrial Chemistry
Jiwaji University
Gwalior 07.2006 - 12.2008
Skills
AND COMPETENCIESStrong organizational, administrative and analytical skills Excellent spelling, proofreadingAnd computer skills Ability to maintain confidentiality Excellent working knowledge of allMicrosoft Office packages Ability to produce consistently accurate work even whilst underPressure Ability to multi task and manage conflicting demandsAREAS OF EXPERTISEExperience in working comfortable on calendar, Meetings, time sheets, travel and logisticsRequirements etcHave good judgement skills while reporting and prioritizing the situation needsOrganize a meet with the head of the departments to Orient the new member about theVarious departments, people and roleGood verbal and written communication skills and the ability to deal and negotiate withPeople at all levelsResponsible for supporting the Channel Build Fund budgeting, spend tracking ,cost bookingAnd reporting process of over 100 enablement activities in a calendar year EnsureCoordination to closure activities for every financial periodVendor and Event Management for my departmentManage logistics for execution of all planned partner enablement activities from eventCreation, supporting partner during registration, coordination of training rooms, F&B andAttendance reporting, and feedback collation post event Act as the SPOC for all logistics forEnablement activitiesMantaining and publishing of Enablement calendar and webpage as a living document everyMonthAir Ticketing bookings of international and domestic destinations Train bookings, HotelBookings, Conference Hall bookings for the Seminar and Events, etc Managing fleet servicesComputer SkillsBasic Computer KnowledgeWorking Knowledge of Internet from Hi -Tech Computer Education Gwalior (MP)
Multi-line phone proficiency
Filing and data archiving
Advanced MS Office Suite
Project planning
Travel accommodations
Employee training and development
Office administration
Schedule Management
Expense reporting
Risk management
Budgeting
Business administration
Mail handling
Extensive vocabulary
Administrative support
Report writing
Travel coordination
Sorting and labeling
Performance improvement
Office management
Human Resources Management (HRM)
Compensation and benefits
Conference planning
Schedule & calendar planning
Scheduling
Conflict management
Staff Management
Timeline
Executive Assistant
Calpro Specialities Pvt Ltd
01.2022 - Current
Executive Assistant & Admin Manager
Kesaria Rubber Industries
05.2015 - 12.2019
Executive Assistant
M/S Emkay Automobile Ind. Ltd
11.2010 - 04.2015
Master of Science - Industrial Chemistry
Jiwaji University
07.2006 - 12.2008
Bachelor of Science - Industrial Chemistry
Jiwaji University
01.2004 - 06.2006