Vani Balamurugan
Chennai,TN
Overview
15
15
years of professional experience
Work History
Assistant Manager Admin
eNoah ISolution India Pvt Ltd
05.2023 - 10.2023
- As an Assistant Manager in Administration at ENoah, I have been responsible for overseeing and managing a wide range of administrative functions crucial to the organization's smooth operation
- My role involves effective coordination, organization, and problem-solving to ensure efficiency and compliance across various administrative areas
- Key Responsibilities: Facility and Office Management
- Supervise and maintain the overall office infrastructure and facilities
- Ensure a safe, clean, and comfortable working environment for employees
- Coordinate with vendors for facility maintenance and repairs
- Vendor Management
- Identify and liaise with vendors and service providers for various office requirements
- Negotiate contracts, agreements, and service-level agreements to optimize costs and services
- Track vendor performance and resolve issues as needed
- Inventory and Supplies Management
- Maintain and monitor office supplies and equipment inventory
- Procure necessary supplies and stationery in a cost-effective manner
- Implement inventory control measures to reduce wastage
- Travel and Accommodation Arrangements
- Coordinate travel arrangements including flight and hotel bookings, for employees and visitors
- Ensure efficient and cost-effective travel planning
- Assist in obtaining visas and necessary travel documents
- Event and Meeting Coordination
- Organize and coordinate meetings, conferences, and company events
- Arrange meeting rooms, audiovisual equipment, and catering as needed
- Assist in the preparation of meeting agendas and materials
- Document Management
- Maintain and organize company documents, records, and files
- Ensure confidentiality and security of sensitive information
- Implement document retention and disposal policies
- HR Support
- Collaborate with the HR department on administrative tasks related to employee records, attendance, and onboarding
- Assist in the preparation and distribution of HR-related documents
- Budget and Expense Management
- Assist in budget planning and monitoring for administrative expenses
- Process invoices and expense claims accurately and in a timely manner
- Identify cost-saving opportunities within the administrative function
- Compliance and Regulations
- Ensure compliance with local regulations and labor laws related to office management
- Maintain records and documentation necessary for compliance
- Reporting and Documentation
- Prepare reports on administrative activities for senior management
- Maintain accurate and organized administrative records.
Senior Associate Administration
Pearson India Education Services Pvt ltd
10.2011 - 05.2023
- Coordinating with Technical & BMS Team for breakdown works & and weekly activity
- Handled all site Petty cash – Checking & and processing for repayment & and ensured the Petty cash policies were adhered
- Taking care of all Admin-related Work including all Printing stationery like Visiting Cards, I, cards Etc
- Taking care of Different Insurances for Employee Benefits like Medical claims, Accidental claims, etc
- Maintain daily Attendance/Leave records for the Corporate Chennai Office
- Handling Guests and visitors as per the requirement and arrangement of Cabs whenever required
- Co-ordination with different vendors for dispatch of items on a timely basis follow-us, Payment checks etc
- Knowledge of recruitment would be an added advantage
- Travels & Hotel arrangements for Senior officials
- Local travel car hire for various official purposes
- Air tickets/train ticket/train tickets & Visa arrangements
- Hotel booking (from five-star hotels –low budget hotels)
- HR process (payroll, newly joined onboarding & exit process, daily attendance tracking)
- Vendor Management (Maintaining petty cash, purchase orders, Vendor payment, and, Inward & and outward materials)
- Handle EPABX system, Fixing up a telephone appointment
- Handling Bio Stamp and process Updating staff attendance
- Maintenances in the soft copy
- Co-ordinate meetings with staff, customers, and others and manage travel & and living for Directors
- Facilitate employee transport, visa, ticketing, living, etc
- Own workplace availability: Infrastructure, cleanliness, and supervising support staff
- Create, Archive, and Retrieve business documents
- Interface and maintain business relationships with push statutory agencies
- Project management
- Supervise a team of 55 employees, including four direct reports
- Manage multiple projects with $15 million budgets or more
- Oversee development and implementation of support systems that enhance productivity and efficiency on cross-functional projects
- Create monthly project reports for key stakeholders, including upper-level management teams, to update them on project progress and successes.
Admin executive
Sodexo Facility Management Services Private Ltd
05.2008 - 09.2011
- Handled the responsibilities of updating daily and weekly status reports to the Regional Head
- Handled the tasks of preparing and presenting financial results to the higher management team on a monthly basis
- Oversee the accounts payable and accounts receivables system in order to ensure complete and accurate records of all money
- Handled all site Petty cash – Checking & processing for repayment & also ensure the Petty cash policies are adhered
- Responsible to process staff reimbursement & Medical Claims
- Provided assistance and support to the operating sites of the organization
- Responsible for interpreting the policies of the organization to the employees
- Responsible for maintaining and updating status documents to the higher management team
- Schedule and coordinate meetings, interviews, appointments, events, and other similar activities, which also include travel and lodging arrangements
- Liasioning and coordinating with various departments within the corporate office and all branch offices
- Handled back-office operations, inter-office correspondence, confidentialities, quotations, monthly billing cheques, etc
- Handled Vendor Management – Identify Vendors, raise PO, Track material orders & supplies, and Vendor Bills Payment follow-apps.
Education
Pmp - Project Management Officer
Aamazon
Chengam, India10.2023
Bachelor of Business Administration -
01.2008
Diploma in Computer Application (DCA) -
01.2006
Languages
English
Tamil
Hindi
Malayalam
Personal Information
- Religion: Hindu
- Husband's Name: Bala Murugan V
- Date of Birth: 11/27/86
- Nationality: India
- Marital Status: Married
Awards
Bright Spot Award, 12/2015, Chennai proactive contribution to the Chennai Office rationalization project Top Award, 07/2023, SOC2 and TUV audit Contribution to the Chennai office and Coimbatore office
Training
Diploma in Computer Application, 2010 AML Enterprises Awareness V, 2010
Timeline
Assistant Manager Admin
eNoah ISolution India Pvt Ltd
05.2023 - 10.2023
Senior Associate Administration
Pearson India Education Services Pvt ltd
10.2011 - 05.2023
Admin executive
Sodexo Facility Management Services Private Ltd
05.2008 - 09.2011
Pmp - Project Management Officer
Aamazon
Bachelor of Business Administration -
Diploma in Computer Application (DCA) -
Similar Profiles
Gowtham ElangovanGowtham Elangovan
HR Business Partner at Enoah Isolution India Pvt LtdHR Business Partner at Enoah Isolution India Pvt Ltd
Dharani MohanDharani Mohan
Senior HR Operations Executive at eNoah iSolution India Pvt LtdSenior HR Operations Executive at eNoah iSolution India Pvt Ltd
Jaswanth JJaswanth J
Senior Process Associate - (SME) at eNoah iSolution India Pvt LtdSenior Process Associate - (SME) at eNoah iSolution India Pvt Ltd
Mohammed MustaqMohammed Mustaq
Simulation Manager at Andritz Technologies Private LimitedSimulation Manager at Andritz Technologies Private Limited
SUBASH RAJ SSUBASH RAJ S
Global Services Executive-Trade Loan for UK&EU Ops at HSBC Data Processing CenterGlobal Services Executive-Trade Loan for UK&EU Ops at HSBC Data Processing Center