SAP
VANISHREE UG
Senior Process Executive GL & AP
Bengaluru
Summary
Senior Process Executive with expertise in transition management and process automation at Fossil Global Services, India. Successfully led projects to streamline operations and enhance compliance. Skilled in accounts reconciliation and stakeholder management, with a focus on driving efficiency in finance operations.
Overview
7
7
years of professional experience
2
2
Languages
Work History
Senior Process Executive GL & AP
Fossil Global Services India LLP
05.2020 - Current
- Successfully completed 2 online transitions and 1 onsite transition.
- Promoted to Senior Process Executive for exceptional performance, and leadership in transition management.
- Contributed to stabilizing processes within the R2R & P2P team through proactive strategies
and solutions. - Received the Employee of the Year award and multiple star awards.
- SOP updating for P2P and R2R, and I completed it successfully.
- Led the successful automation of payment upload files, enhancing efficiency and accuracy.
- Cleared an extensive backlog of open line items, optimizing bank and vendor account management.
- Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Preparing the deck for the Cadence call on a monthly basis and presenting it to the RO.
- Part of multiple automation projects, such as remittance sharing, creating a CSV file of payments, and cleaning up the vendor master from a manual tracker to the ERP.
- Assisted in the implementation of new software platforms.
- Processed diverse non-PO invoices with precision, ensuring timely payment, and compliance.
- Ensure all different purchase orders (POs) and intercompany invoices are processed within TAT, with accuracy.
- Prepare prepaid schedules, and pass amortization entries.
- Preparing and submitting monthly intercompany and third-party vendor accounts reconciliation to the Finance Director.
- Ensure to process all Travel and Expenses (T&E) claims with accuracy in Navision.
- Send the monthly credit card statement to all employees, review claims through SAP Concur, and upload journal entries in Navision.
- Managing all queries and escalations received in the Process Generic Mailbox (GMB).
- Creating a new account in SAP Concur and initiating a new corporate credit card in the BOA portal for new employees.
- Maintenance of employees' credit cards in SAP Concur and BOA portal.
- Verification, creation, and maintenance of vendor and customer accounts in Navision.
- Timely update the monthly schedule, and prepare accrual journal entries.
- Creation of payment proposals in Navision and SAP, as per standard schedule, and sent for approval.
- Update and upload the payment template in the bank portal for approval and release.
- Statutory payment - Validate the challan created by the HR Department for ESI and PF.
- PT payment in the respective government portal, and release the payment in the bank portal.
- Preparation of the payment forecast for individual bank accounts and sent to the treasury team.
- Creation of intercompany payments as per the schedule.
As per the request, release the payment to non-INR currency (A2 services) vendors. - Prepare the payment journal entries in Navision, and send them for review and posting.
- Ensure that the AP team posts all the expense entries for the direct debits and clears the open items in the bank GL within the same period.
- Prepare the bank journal entries and reconciliation as per the schedule.
- Ensure that you clear all the bank IUI (Item Under Investigation) entries within the same periods.
- Manage all internal and external payment queries and escalations.
- Coordinated multi-team process initialization, reducing associated redundancies, and dependencies.
- Preparing KPI, issue log, and exposure log files on a monthly basis.
- Preparing the deck for the Cadence call on a monthly basis and sending it to the TL.
- Managed reconciliation of balance sheet regular accounts, bank accounts, etc.
- Preparing and circulating the month-end checklist on each team's timelines for the book closures.
- Passing journal entries related to the balance sheet, P&L, vendor and customer, freight entries on a weekly basis, and payroll transactions.
- Performing fixed asset acquisition, depreciation and disposal, and maintaining the FA register.
- Performing monthly book closures, assigned activities like FA, inventory, provision, and payroll (allocations, accruals, reserves, reversals, etc.).
General Accounting Ops Associate
Accenture Solutions Private
01.2018 - 05.2020
- Worked varied hours to meet seasonal and business needs.
- Prioritized tasks to meet tight deadlines, pitching in to assist others with project duties.
- Increased Vendors satisfaction by resolving complex issues and providing exceptional service at all times.
- Ensure all different type of invoices such as PO, Non-PO, Batch invoices and settlement invoices are processed within the TAT.
- Ensure all the Win shuttle, DD, Onetime payment and refund entries are processed on time.
- Timely responding to client emails and queries.
- Ensure all the rejections are disclosed to the client.
- Escalate if rejections are not responded on agreed turnaround time Preparing and circulating of daily allocation and product report of the Team.
- Preparing and publishing of daily reports and reconciliation to Business and management.
- Daily monitoring the Invoice processing GMB and action the emails/Queries within the TAT.
- Ensuring all the R blocked invoices are validated and actioned on timely basis.
Education
MBA - Finance
The ICFAI Tripura University
Tripura10.2021
BCom - Commerce
Mangalore University
Udupi, India06.2017
Skills
- Claims Processing
- Escalation procedures
- Teamwork and Collaboration
- Process Improvements
- PO & Non PO Invoice Processing and T&E
- Prepaid Accruals
- Bank Reconciliation Statement & Vendor Reconciliation
- Vendor Payments
- Vendor Management
- Accounts Payable
- Intercompany accounting
- Balance Sheet Reconciliations
- Process automation and standardization
- Month-end closing
- Inventory accounting
- Accounts reconciliation
- SOP development
- Time management
- Transition Management
- Stakeholder management
- Audit support
- Problem-solving skills
- Communication and Interpersonal Skills
- Fixed Assets Accounting
Accomplishments
- Successfully transitioned P2P process in 2018 from Accenture (remote) and in 2020 for Fossil Group Australia & New Zealand (remote).
- Successfully Onsite transitioned Payment process in 2022 for Fossil Group India Factory.
- Prepared SOP & stabilized the process without noise with short period.
- Implementation of standard payment run through to F110 from manual payment creation.
- Implemented creating CSV file in the Navision and upload in the bank portal.
- Vendor master cleans up from manual tracker to the ERP.
- Cleared 64k open line items from bank GL account & vendor account (Since 2017 to 2023).
- Implementation of creating the payment proposal based on the aged the reports instead of Trail Balance.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Software
Microsoft Dynamics Navision
Quick Base
Excel
SAP Concur
Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridImportant To Me
Company CultureWork-life balanceCareer advancementHealthcare benefitsFlexible work hoursPersonal development programsWork from home optionInterests
Music
Timeline
Senior Process Executive GL & AP
Fossil Global Services India LLP
05.2020 - Current
General Accounting Ops Associate
Accenture Solutions Private
01.2018 - 05.2020
MBA - Finance
The ICFAI Tripura University
BCom - Commerce
Mangalore University
Languages
English
Bilingual or Proficient (C2)
Kannada
Bilingual or Proficient (C2)
TECHNICAL SKILLS
- Microsoft Dynamics Navision
- Tally Accounting
- Excel
- SAP Concur
- Quick base
- SAP ERP
Projects
- Implementation of standard payment run through to F110 from manual payment creation.
- Implemented creating CSV file in the Navision and upload in the bank portal.
- Vendor master cleans up from manual tracker to the ERP.
- Cleared 64k open line items from bank GL account & vendor account (Since 2017 to 2023).
- Implementation of creating the payment proposal based on the aged the reports instead of Trail Balance.
- Clearing of vendor debit balance.
Achievements:
- Received Star & Spot of Business Award in FY23 & FY24.
- Received Star of Business Award in FY22 & FY23.
- Received “A/Best” Team Award in Sep 2023.
- Received Star of Business Award in Sep FY18&19.
- Received Delivering Outcomes Award in FY 2018 for successfully completing Noiseless Transition.
- Received many appreciations from the process owner (Clients) for Successfully completing noiseless Transition.
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