SAP
VANISHREE UG
Bengaluru
Summary
Accomplished Senior Process Executive with a proven track record at Fossil Global Services India LLP, enhancing process efficiencies and fostering team collaboration. Expert in PO & Non-PO Invoice Processing ,T&E and Payment Processing with a knack for vendor management and resolving escalations, significantly improving operational workflows and vendor satisfaction.
Overview
6
6
years of professional experience
2
2
Languages
Work History
Senior Process Executive
Fossil Global Services India LLP
04.2022 - Current
- Maintained a positive work environment by fostering open communication, providing constructive feedback, and recognizing team achievements.
- Optimized production quality by identifying bottlenecks and developing targeted solutions.
- Trained junior team members in technical skills and industry best practices, fostering a culture of learning and growth.
- Provided strategic and operational recommendations for improvement across departments.
- Coordinated multi-team process initialization, reducing associated redundancies and dependencies.
- Standardized processes for increased consistency, reliability, and ease of replication across departments.
- Creation of payment proposals for FAU, FNZ and FIN in Navision as per standard schedule and sent for approval.
- Update & upload payment template in bank portal for approval and release.
- Creation of payment proposals for Fossil India Factory SAP as per the standard schedule and sent for approval. Update & Upload the payment template in bank portal for approval and release.
- Statutory payment - Valid the challan created by the HR Department for ESI & PF. PT payment in respective Govt portal and release the payment in bank portal.
- Preparation of payment forecast of individual bank accounts and sent for treasury team.
- Creation of Intercompany payments as per the schedule for Fossil Australia, New Zealand, India Factory & India.
- As per the request release the payment to Non INR Currency (A2 services) vendors.
- Prepare the payment journal entries in the Navision and send it for review and post.
- Clear the payment entry in the SAP through F-53 & F-48.
- Clear the Custom duty payments entries in Navision & SAP.
- Create the remittance and sent to the respective suppliers once the payment is released in the bank portal.
- Ensure that AP team post all the expenses entry for the direct debits and clear the open item in the bank GL within the same period.
- Prepare the bank journal entries & reconciliation as per the schedule. Ensure to clear all the bank IUI (item under investigate) entries within the same periods.
- Manage all internal & external payment queries & escalation.
Junior Process Executive
Fossil Global Services India LLP
05.2020 - 03.2022
- Coordinated multi-team process initialization, reducing associated redundancies and dependencies.
- Evaluated ongoing processes for possible enhancements and beneficial changes to best practices.
- Supervised meetings to maintain interdisciplinary communication of process weaknesses and performance.
- Assisted in the implementation of new software platforms, providing input on user experience improvements and overall efficiency gains.
- Ensure all different type of Non-PO invoices as utility, Rent, Marketing, freight invoices are processed within TAT with Accuracy.
- Ensure all different Purchase order (PO), intercompany invoices are processed within TAT with Accuracy.
- Preparing and submitting monthly Intercompany & 3rd Party vendor accounts reconciliation to Finance Director.
- Ensure to process all Travel and Expenses (T&E) claim with Accuracy in Navision.
- Send monthly credit card statement to all employees and Review Claims through SAP Concur and upload Journal entries in Navision.
- Managing all queries and escalation received in Process Generic Mailbox (GMB).
- Resolving internal & external Email queries relating to overdue invoices, invoice blocks & missing invoices.
- Creating new account in SAP concur and initiating new corporate credit card in BOA portal for new employees. Maintenance of employee’s credit card in SAP Concur and BOA portal.
- Verification, Creation & maintenance of Vendor and customer account in Navision.
- Timely update the Monthly schedule and Prepare Accrual Journal entries.
General Accounting Ops Associate
Accenture Solutions Private
01.2018 - 05.2020
- Worked varied hours to meet seasonal and business needs.
- Prioritized tasks to meet tight deadlines, pitching in to assist others with project duties.
- Increased Vendors satisfaction by resolving complex issues and providing exceptional service at all times.
- Ensure all different type of invoices such as PO, Non-PO, Batch invoices and settlement invoices are processed within the TAT.
- Ensure all the Win shuttle, DD, Onetime payment and refund entries are processed on time.
- Timely responding to client emails and queries.
- Ensure all the rejections are disclosed to the client.
- Escalate if rejections are not responded on agreed turnaround time Preparing and circulating of daily allocation and product report of the Team.
- Preparing and publishing of daily reports and reconciliation to Business and management.
- Daily monitoring the Invoice processing GMB and action the emails/Queries within the TAT.
- Ensuring all the R blocked invoices are validated and actioned on timely basis.
Education
MBA - Finance
The ICFAI Tripura University
Tripura10.2021
BCom - Commerce
Mangalore University
Udupi, India06.2017
Skills
- Claims Processing
- Escalation procedures
- Teamwork and Collaboration
- Process Improvements
- PO & Non PO Invoice Processing and T&E
- Prepaid Accruals
- Bank Reconciliation Statement & Vendor Reconciliation
- Vendor Payments
- Vendor Management
- Accounts Payable
- Microsoft Dynamics Navision
- Excel
- SAP Concur
- Quick base
- SAP ERP
Accomplishments
- Successfully transitioned P2P process in 2018 from Accenture (remote) and in 2020 for Fossil Group Australia & New Zealand (remote).
- Successfully Onsite transitioned Payment process in 2022 for Fossil Group India Factory.
- Prepared SOP & stabilized the process without noise with short period.
- Implementation of standard payment run through to F110 from manual payment creation.
- Implemented creating CSV file in the Navision and upload in the bank portal.
- Vendor master cleans up from manual tracker to the ERP.
- Cleared 64k open line items from bank GL account & vendor account (Since 2017 to 2023).
- Implementation of creating the payment proposal based on the aged the reports instead of Trail Balance.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Software
Navision
Quick Base
Excel
SAP Concur
Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridImportant To Me
Company CultureWork-life balanceCareer advancementHealthcare benefitsFlexible work hoursPersonal development programsWork from home optionInterests
Music
Timeline
Senior Process Executive
Fossil Global Services India LLP
04.2022 - Current
Junior Process Executive
Fossil Global Services India LLP
05.2020 - 03.2022
General Accounting Ops Associate
Accenture Solutions Private
01.2018 - 05.2020
MBA - Finance
The ICFAI Tripura University
BCom - Commerce
Mangalore University
Languages
English
Bilingual or Proficient (C2)
Kannada
Bilingual or Proficient (C2)
TECHNICAL SKILLS
- Microsoft Dynamics Navision
- Tally Accounting
- Excel
- SAP Concur
- Quick base
- SAP ERP
Projects
- Implementation of standard payment run through to F110 from manual payment creation.
- Implemented creating CSV file in the Navision and upload in the bank portal.
- Vendor master cleans up from manual tracker to the ERP.
- Cleared 64k open line items from bank GL account & vendor account (Since 2017 to 2023).
- Implementation of creating the payment proposal based on the aged the reports instead of Trail Balance.
- Clearing of vendor debit balance.
Achievements:
- Received Star & Spot of Business Award in FY23 & FY24.
- Received Star of Business Award in FY22 & FY23.
- Received “A/Best” Team Award in Sep 2023.
- Received Star of Business Award in Sep FY18&19.
- Received Delivering Outcomes Award in FY 2018 for successfully completing Noiseless Transition.
- Received many appreciations from the process owner (Clients) for Successfully completing noiseless Transition.
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