Vanita Sylviana Johnathan
BANGALORE
Summary
Dynamic HR and Administration professional with extensive experience at NOATUM LOGISTICS INDIA PVT LTD, recognized for enhancing operational efficiency and compliance through ISO auditing and impactful communication.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Asst. Manager
NOATUM LOGISTICS INDIA PVT LTD
12.2018 - Current
- Provide support by evaluating and making reports/data independently after collecting data from various departments across locations like fillings and approval data, market-wise data project-wise expense statement, CAPEX management, Admin expense details periodically to organizations higher management. Preparation of Technical and Management presentations, project status, reports on sales performance – salesmen wise and location wise to the Managing Director.
- Preparing the GR-GI-OE-GM, annual performance review, and all necessary reports for all locations.
- Event and Travel Management - Procurement/AMC’s maintenance initiative, MIS / reports/ Statutory compliances. Organize meetings and assist in events/conferences with required logistics Prepare reports, briefing pack and agenda for meetings and conferences.
- General Management – Facility/property management. Arrange required logistics and provide administrative support like maintaining office supplies, petty cash management, access cards.
- HR/Payroll: Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Medical Insurance – End to End management/process of Insurance for Group medical and Term life Insurance for entire India staff.
- Office administration – Looking after the in-house admin activities like employee safety & security, housekeeping, office maintenance, landlord liaising, establishing office policies/procedures & work schedule.
- Maintenance & procurement of office assets, Inventory Management, Vendor Management, controlling office expenses.
- Improving efficiency in operation activities, enhancing service level through the achievements in internal controls, and addressing the requirement of locations needed to achieve organizational objectives.
- ISO-Certification: Certified as Internal and Lead auditor for ISO and Processing of documents and data/ conduct the internal audit and support the team with necessary documents for ISO 9001-2015 certification.
- Pivoted internal operations to reflect needed changes to COVID-19 protocols to comply with local, state, and corporate guidelines.
HR & Administration
Royal Society of Chemistry
09.2015 - 04.2017
- HR/Payroll: Screening of Candidates, setting up interview process and hiring process. Processing of Offer letters, joining formalities for the selected candidates Processing the relieving papers and exit interviews.
- Analyse the organizational need and customer and supplier database and liaison with UK office.
- Organize meeting and assist in events/conference with required logistics Prepare reports, briefing pack and agenda for meetings and conferences.
- General finance duties – raising POs, Pay-outs, processing expenses, raising sales invoices, monitor and chase outstanding debts, keeping records of accounts and expenses.
- Prepare financial report and update UK Finance team.
- Maintain office systems and equipment’s along with Annual maintenance. Liaison with IT team in UK for all IT related matters.
- Co-ordinate and manage calendar schedule, meetings, accommodation, flight, visa and other travel logistics for all Directors, staff, and VP for all the three entities – RSC, RCIPL and RCIF.
- Devise and implement travel and payment policies for India team in collaboration with the UK team.
- Manage the negotiation with suppliers and process the service agreement between the contractor and Co-ordinate with Legal team in UK to implement and manage the vendors and contractors like flights, transportations, Hotels, corporate cards, events expenses and ensuring these are met by defined deadlines.
- Arrange logistics and provide administrative support like maintain office supplies, petty cash management, access cards, Group health Insurance and maintain relevant documentation along with required approvals.
HR & Administration
Cypress Semiconductor Pvt ltd
01.2007 - 04.2015
- Provide support to 4 Business Divisions (Technical Support, Applications, CUA & Strategic Marketing).
- Full Administrative ownership (Travel, Hotel Accommodation, Visa, Transfer, Meetings).
- SAP E- Recruitment – Complete requisition, create job posting, shortlisting, and screening candidates, Organize Interviews and campus Hiring, coordinate interviewing process.
- HR/Payroll: Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of allowance benefits and garnishments for employees (shifts and weekend coverage).
- Vendor Management - (Processing PO, Negotiation, Payment, Calibration details).
- Logistics: Maintenance of confidential documents and data management for the hired Engineers. Schedule shift schedule for Applications Engineers for day-to-day operations (24x7).
- Soft Skill - Train the Engineers on Verbal and Non-Verbal Communication. Inventory control on Kits and Equipment’s.
- Generate Dashboard reports and data analytics report for PPT presentation. Create Web tickets (service request) from customers through email.
- Service order entry for kits donation to universities worldwide for Cypress University Alliance (CUA).
Administrative Executive – Education Department
Sun Microsystems India Pvt Ltd
08.2004 - 09.2006
- Co-ordinated with Authorized Sun Education Centre’s (ASEC).
- Involved in logistics, schedules, evaluations, and public relations fall under the purview of educational administrators. have a hand in matters like planning events and implementing curriculum.
- Maintained all relevant Agreements and Documents pertaining to the ASE centres.
- Partner and Vendor Co-ordination pertaining to PO’s, payments, shipment of materials for the training.
- Maintained Sun Certification Vouchers from Thomson metric Centre for candidates. Processed Invoices to ASEC, Sub-Contracts, and Printing vendor.
- Managed Training, Trainers, and Batch and ASEC Instructor schedules. Annual Maintenance of Sun Machines at APTECH training Centre.
- Coordinated with Centre Managers pertaining to trainings, Workshop, facility, Courseware, Certificates. Accountable for printing Certificates for Training participants.
- Compiled Monthly/ Quarterly Reports for trainings with certification details to higher management.
- Ensured Order entry of trainings and certifications in SCHOLAR, BRIO, EPES applications of SUN.
- Generated EPES online report.
Education
PGDM - HR and Operations
BHARATIYA VIDYA BHAVAN
Bangalore01.2010
2-Years- Diploma - Computer Science
PC SERVICES LTD
Bangalore01.1993
II-PUC - Science
ST. JYOTHI NIVAS COLLEGE
Bangalore01.1990
Skills
- Microsoft Office
- Communication skills
- Planning skills
- Problem-solving skills
- Internal auditing
- Documentation
- Data processing
- Presentation preparation
- ISO auditing
- Event management
- Human resources management
- Facility management
- Compliance monitoring
- Procurement process
- Effective communication
- Problem solving
- Time management
- Customer rapport
- Staff management
- Business development understanding
- Workload management
- Financial reporting
- Orientating and training
- Performance evaluation
- Coaching and mentoring
- Team leadership
- Orientation and training
- Inventory management
- Microsoft office expertise
- Policy administration
- Meeting facilitation
- Problem-solving
- Negotiation
- Operations management
- Multitasking and organization
- Staff training and development
- Business administration
- Customer relationship management (CRM)
- Contract management
- Recruiting and interviewing
- Employee supervision
- Verbal and written communication
- Adaptability and flexibility
- Cost reduction
- Staff development
- Staff supervision
Certification
- Certified Trainer and Facilitator at CAMI, (US Certification), 2012
- Certified Recruiting Analyst at CAMI, (US Certification), 2012
- 6 months’ diploma in IATA at Air Wings
- Quality Management System – ISO internal Audit certification
- Certified Soft Skill Trainer, Corporate Trainer, Master Trainer and Train the Trainer at Indian Leadership Academy
Summary Of Skills And Expertise
- Lead Auditor in QMS-ISO 9001-2015
- Certified Corporate Trainer, Certified Soft Skill Trainer, Certified Master Trainer and TTT
- Co-ordinated complex travel arrangements and obtained appropriate visas for multiple managers
- Supported the broader team community by maintaining team SharePoint sites, team calendar, organization charts, contact lists and team movements
- Acting as a first point of contact: dealing with correspondence and phone calls, managing diaries and organizing meetings
- HR/Payroll: Implements, maintains, and reviews payroll processing systems
- Medical insurance: One point of contact for end to end procure and process GMC and GTL insurance for Employees
- Consolidate data from stakeholders and prepare and submit expense reports
- Arranging meetings with Directors, scheduling meetings & sending calendar invites
- End to End Responsible for meeting operational requirements
- Logistical management, transportation requirements and its parameters
- Excellent command over Microsoft Office (Excel, Power-point, Word, and Outlook)
- Internal auditing and documentation for ISO 9001-2015 certification
Timeline
Asst. Manager
NOATUM LOGISTICS INDIA PVT LTD
12.2018 - Current
HR & Administration
Royal Society of Chemistry
09.2015 - 04.2017
HR & Administration
Cypress Semiconductor Pvt ltd
01.2007 - 04.2015
Administrative Executive – Education Department
Sun Microsystems India Pvt Ltd
08.2004 - 09.2006
PGDM - HR and Operations
BHARATIYA VIDYA BHAVAN
2-Years- Diploma - Computer Science
PC SERVICES LTD
II-PUC - Science
ST. JYOTHI NIVAS COLLEGE