VARMA YADAV G.V.R.L.N.

• Leading physical security, administration, and infrastructure management for Ola Electric Battery Innovation Centre as Associate Director -Head of Operations -Administration and Facilities since June 2023.
• Overseeing facilities and infrastructure, including buildings, utilities, and electronic/electrical fittings, with a focus on efficient resource allocation and cost management.
• Managing general administrative activities, corporate policy implementation, and vendor management to ensure smooth day-to-day operations.
• Cultivating strong relationships with government and statutory bodies, ensuring compliance and seamless organizational functioning.
• Establishing industrial relations networks to address business challenges and providing strategic guidance to limit legal risk exposure through in-depth knowledge of employment and labor laws.
• Demonstrating expertise in strategic planning, decision making, budgeting, finance, and project management. -
• Spearheading facility management, transport management, and physical and environmental security to optimize operational efficiency.
• Proficiently handling intelligent business management systems (IBMS) operations and administrative CSR programs with a focus on process management and client relationship management.
• Spearheaded operational strategy and led a team to achieve a 20% reduction in facility costs through efficient resource utilization.
• Implemented process improvements resulting in a 15% increase in employee satisfaction and productivity.
• Successfully managed labor relations and reduced IR conflicts by 25% through proactive measures and communication strategies.

• Spearheaded physical security, administration, and management of infrastructure, buildings, utilities, and electronic/electrical fittings at Grundfos Pumps India Private Limited.
• Streamlined general administrative activities, corporate policy implementation, vendor management, and facilities management with a focus on Health, Safety, Environment, and Quality standards.
• Planned and executed projects, ensuring compliance with contract administration and resource planning.
• Fostered effective communication with government and statutory bodies, ensuring seamless organizational operations.
• Established robust industrial relations networks to address business challenges and provided strategic guidance on legal risk exposure through comprehensive knowledge of employment and labor laws.

AREAS OF EXPERTISE

• Strategic Planning, Decision Making,Budgeting, and Finance
• Project Management and Client Relationship Management
• Facility Management and Transport Management
• Physical and Environmental Security Process Management
• Intelligent Business Management Systems (IBMS Operation)
• Administrative Services and Cafeteria Operations.

• Recommended need-based plans and strategies to Apollo Tyres top management for maximizing profitability and revenue generation to achieve organizational goals.
• Managed administrative and facilities functions including physical security, transport and fleet, cafeteria operations, travel, Visa immigration, VIP movements, housekeeping, office environment, events, engagements, CSR, and expat support services.
• Oversaw maintenance of critical engineering systems such as UPS, DG, HVAC, lifts, HT fire fighting systems, and horticulture maintenance.
• Led project management for day-to-day technical R&D operations, including the construction of Tyre Teardown Facility, Design studios, Maintenance Workshops, Proto Tyre Testing Studio, and Employee Recreation Facilities.
• Developed high standard policies and guidelines for R&D physical/IT security and risk/disaster management in alignment with global requirements and expectations.
• Fostered collaborative relationships with business units and functional partners such as IT, finance, HR, and legal to ensure strategic and operational needs are met.
• Managed asset acquisitions, maintenance, and disposals, ensuring efficient asset management.
• Handled government liaising with Transport departments, CMDA, GCMC, Town Planning, R&B, Pollution control, Electricity, Fire dept, Airport Authority, BCAS, Police, FRRO, and Labor.

• Managed a team of 38 members as part of the Admin team, overseeing functions related to the entire facility area spanning 1.20 Lacs sq.ft across 3 floors in two buildings.
• Monitored and maintained quality and hygiene standards for Security, Cafeteria, F&B, Housekeeping, and Transport services.
• Implemented changes in infrastructure and logistics functions to adapt to evolving requirements.
• Managed operational and fiscal activities, including budgeting and financial goals.
• Improved existing processes and recommended new technologies to enhance facility operations and maintenance of equipment and machines.
• Ensured uninterrupted functionality of utilities and adhered to maintenance schedules.
• Guaranteed compliance with safety and statutory regulations set by the organization and local authorities.

• Managed a team of 14 members as a member of the Admin team, overseeing the operations and management of over 9 Lakhs Sq ft of office workspace.
• Coordinated all client visits and guest relations across 6 locations in Hyderabad, ensuring a seamless experience.
• Represented the Admin department in ISO 9001, SAS 70, and Physical Security and Environmental 27001 audits, showcasing commitment to compliance and quality standards.
• Planned and optimized operational expenses, contributing to a 15% reduction in overall expenses through effective budgeting and resource allocation.
• Optimized the consumption of energy, water, chemicals, stationery, and pantry consumables, resulting in a 20% reduction in resource wastage.
• Oversaw the operations and maintenance of IBMS, including safety and security systems like CCTV, access control, fire alarms, and intrusion alarm systems.
• Prepared comprehensive MIS for monthly reports and documented the same, providing valuable insights for management decision-making.
• Facilitated recruitment and hiring of support staff (contractor employees), ensuring a skilled and efficient workforce to support business operations.
• Managed contracts, renewals of various AMC, lease, and licenses, ensuring compliance and continuity of essential services.
• Implemented strict inventory control measures for supplies, equipment, key control, and first aid and hygiene kits, ensuring efficient resource utilization.
• Maintained detailed asset inventory and register of all physical and environmental assets, streamlining asset management processes for better accountability and control.

• Managed Credit Cards Queries for all channels partners, ensuring prompt and accurate resolution
• Maintained vigilance and updated operations details of all customers to ensure data accuracy
• Monitored and improved support operations for high profile customers in Vision Plus, resulting in increased customer satisfaction by 20%
• Oversaw vendor management and conducted internal quality audits to ensure adherence to operational standards
• Reconciled and processed invoices for timely payments, avoiding any billing discrepancies
• Generated and maintained MIS reports on a daily and monthly basis, providing valuable insights for strategic decision making.Managed Credit Cards Queries for all channels partners, ensuring prompt and accurate resolution.

• Managed procurement of office stationery and issuance to different departments.
• Oversaw office housekeeping, hotel and ticket bookings, and arrangements for office guests and transportation.
• Handled general administration tasks including building maintenance.
• Executed and recorded all payment related entries in the system.
• Conducted local banking activities, depositing collected cheques and cash in the bank.
• Maintained daily and monthly reports for record-keeping and analysis.