Vasantha Kumari
Bangalore
Summary
With over a decade of experience in Administrative Management, my expertise in Office Administration, Project Coordination, Event Planning, coupled with an aptitude for Financial and Vendor Management, and HR Operations, have significantly contributed to the operational success and scalability health of the organization. I have proven experience as an Administration Manager, with a track record of streamlining operations. Able to efficiently manage personnel and resources to achieve success. Skilled in financial management, customer relations, and project management.
Overview
30
30
years of professional experience
Work History
Operations Specialist
Novigo Partners Private Limited
Bangalore
07.2018 - 07.2024
- Provided comprehensive support for all business needs through proficient office administration and specialized skills.
- Facilitated seamless communication with international teams, effectively coordinated timesheets, and managed intercompany invoicing processes.
- Efficiently handled all HR-related matters, including leave requests, on the Paybooks platform.
- Coordinated meetings, events, and conference calls, overseeing catering services and meeting space arrangements.
- Arranged travel itineraries, airline reservations, shuttle services, and hotel accommodations.
- Acted as a liaison between senior management, customers, colleagues, and vendors to facilitate the flow of information.
- Ensured the smooth and efficient flow of information within the organization to support various business operations.
- Monitored office supply inventory and handled new material procurement while adhering to budgetary constraints.
- Assisted in budget preparation by monitoring costs and expenses.
- Maintained compliance with organizational policies and regulations.
- Stayed updated on all organizational changes and business developments.
- Managed vendor payments and conducted reconciliations.
- Collaborated with auditors, providing necessary information and records as required.
- Liaised with the payroll company to ensure accurate salary statements and smooth salary disbursal.
- Utilized Xero and Salesforce software (Kimble) to generate and manage invoices for multiple entities.
- Monitored cash flow and maintained accurate cash flow reports.
- Managed, approved, and disbursed employee expense reimbursements.
HR/Administration Manager
Christie Digital Systems Pvt Ltd
Bangalore
09.2008 - 06.2017
- Coordinated meetings, events and conference calls including the hiring of catering services and arrangement of meeting space.
- Set up travel arrangements, itineraries, airline reservations, shuttle service and hotel accommodations.
- Handled office cash receipts and petty cash.
- Maintained and organized staff calendar/reminder system.
- Served as liaison between senior management, customers, colleagues and vendors to streamline the flow of information.
- Reviewing and implementing the company's health and safety policy.
- Handled all Admin and HR-related matters.
- Handled vendor payments and reconciliation of the same.
- Helping the marketing team with the printing of brochures and other promotional materials for distribution to dealers and customers.
- Handling Accounting Transactions of the India office and Reporting to Singapore (APAC Office on a daily basis).
- Coordinating with auditors and provide information/records to them as and when required, sending mass mailers to the clients with regard to new products etc.
- Distribution of Product manuals, brochures etc. as and when required.
- Liaising with the payroll company to make sure salary statements are correct and arranging for salary disbursal.
- Computation of sales commissions for all the staff and reporting to the APAC office and HQ for salary disbursal.
- Sourcing resumes, conducting interviews, background checks and issuing appointment letters.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new equipment with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Keep abreast with all organizational changes and business developments.
Sales Support Association
Kingfisher Airlines
Bangalore
06.2007 - 08.2008
- Handling group queries, from initializing until ticketing of the same.
- Handling Frequent Flyer Enrollments, Refunds and informing the agents regarding the same.
- Handling all Sales Support activities.
- Handling all capping and CRS (Central Reservation System) related queries.
- Handling all FOC (Free of Charge) related activities and keeping agents informed.
- Handling reports with regard to FOC, Groups materialized and other MIS reports Load Analysis for Karnataka and Kerala Market.
- Involved in market research, formulating market fares, pricing strategies, and corporate deals to compete with other airline practices.
- Researching the market competition & their prices to stay ahead of the key players in the marketplace.
- Interacting with BSP and Interacting with the agents.
- Keep abreast with all organizational changes and business developments.
- Assisting Accounts in recovering outstanding payments.
- Maintenance of Coupon Booklet Stock.
Station Accountant
Translanka Air Travels Pvt Ltd
Bangalore
06.2002 - 05.2007
- In charge of Accounts and Admin.
- Managed daily accounting operations, including accounts payable and receivable, bank reconciliation and general ledger entries.
- Collection of Cash for the tickets issued at the counter and reporting the same to HO on fortnightly basis.
- Maintenance of ticket stock.
- Maintenance of stock register and Inward & outward register.
- Handling all admin-related jobs pertaining to Labour, Professional Tax and ESI.
- Handling Payment to Service tax and its assessment half yearly.
- Interacting with BSP, Interacting with the travel agents.
- Preparing ADMs and requesting ACM from the HO.
- Handling of invoice-related issues.
- Coordinated the monthly close process and assisted with audits.
- Developed and maintained effective relationships with cross-functional teams.
Accounts Assistant
Stic Travels Private Limited
Bangalore
10.1997 - 05.2002
- Handling Computerised Accounts, Cash and Bank transactions, billing, journaling, and Preparing credit notes against refunds.
- Maintenance of stock and Refund registers.
- Debtors Reconciliation and collection of outstanding.
- Supervision of Filing and Housekeeping activities.
- Preparation of Presentations for the airline conferences.
- Interacting with the Principles in regard to any accounting queries.
- Preparation of Statements for Service Tax payment and assessment half-yearly.
- Handling Admin related jobs, like the Labor Office, Professional tax, and ESI.
- Also assisting the International and domestic counter during emergencies.
Front Office Assistant
Teegee Tours and Travels
Bangalore
05.1994 - 09.1997
- Booking and Confirmation of Hotels and Resorts.
- Handling Domestic Reservation and ticketing, Computerized Accounts.
- Handling Cash & Bank Transactions.
- Reconciliation of Cash and Bank.
- Debtors Reconciliation and collecting outstanding.
- Creditor's reconciliation.
- Handling accounts of the branches, emails, drafting and executing official letters.
- Maintenance of Office Filing systems.
- Assisting the Chairman & Managing Director with his day-to-day official duties and reporting to him directly.
- Answered incoming calls, responded to inquiries and provided assistance to guests.
Education
Bachelor's Degree - Bachelor of Commerce
BMS College for Women
03.1994
Skills
- Vendor management
- Time management
- Problem solving
- Team collaboration
- Creative thinking
- Communication skills
- Budget management
- Planning and organization
- Human resources management
- Microsoft Office proficiency
- Regulatory compliance
- Petty cash oversight
- Travel coordination
- Expense tracking
- Customer relations
- Office administration
- Payroll administration
- Travel arrangements
- Event coordination
- Inventory management
- Adaptability and flexibility
References
Available upon request.
Languages
- Kannada
- English
- Hindi
- Malayalam
- Tamil
- Telugu
Timeline
Operations Specialist
Novigo Partners Private Limited
07.2018 - 07.2024
HR/Administration Manager
Christie Digital Systems Pvt Ltd
09.2008 - 06.2017
Sales Support Association
Kingfisher Airlines
06.2007 - 08.2008
Station Accountant
Translanka Air Travels Pvt Ltd
06.2002 - 05.2007
Accounts Assistant
Stic Travels Private Limited
10.1997 - 05.2002
Front Office Assistant
Teegee Tours and Travels
05.1994 - 09.1997
Bachelor's Degree - Bachelor of Commerce
BMS College for Women
Similar Profiles
PRANAM KUMAR ANCHANPRANAM KUMAR ANCHAN
Tech Support Lead at Novigo Solutions Private LimitedTech Support Lead at Novigo Solutions Private Limited
Neelakanthayya C HiremathNeelakanthayya C Hiremath
Assistant Manager– F&A Operations at Outsource partners International Private LimitedAssistant Manager– F&A Operations at Outsource partners International Private Limited
Uppili RamabadranUppili Ramabadran
Head of ESG Research & Equity Research Analyst at Tara Capital Partners Private LimitedHead of ESG Research & Equity Research Analyst at Tara Capital Partners Private Limited
C. RathiC. Rathi
Business Development Manager at HTC Global ServicesBusiness Development Manager at HTC Global Services
Sunil Kumar SSunil Kumar S
Associate Director SAP Basis at GSKAssociate Director SAP Basis at GSK