Vasanth Kumar T S

• Carrier Management with team of four members.
• Responsible for allocating Freight invoices to team members based on the carriers assigned under my name and track their Productivity.
• Processing freight invoices for payment
• Responsible for handling carrier and stakeholder's emails related to Freight and audit payment.
• Having regular weekly or biweekly calls with carriers to have smooth business run.
• Reconciliation of carrier's statement of account on monthly or biweekly basis.
• Sending reports to management and carriers related to Rate dispute, Rate missing and Lane missing cases.
• Preparing internal reports such as, Duplicate analysis and Missing consolidation of shipments

Invoice processing and Urgent Check and Wire request handling:

• Processing of Credit notes and PO, Non-PO Invoices.
• Processing urgent check and wire requests submitted in OTIS central Workflow dashboard
• Work with payments disbursements to ensure timely payment for Invoices submitted through workflow
• Assist Clients in submitting check and wire requests and other workflow related issues
• Handling emails and taking calls related check and wires requests

Travel card and expense support team:

• Auditing travelling and expenses submitted by Employees in Concur tool
• Processing Manual expense claims for terminated employees

Vendor Maintenance:

• Manage Supplier setup as per the WF requirement (Supplier Addition and Modification) and expedite workflow
• Validating and analyzing KYS Documents before onboarding supplier into the System
• Support AP team with invoice issues that are stuck at VM level and Ensure all vendor invoices are posted accurately and timely
• EFT Call verification before updating banking details into system
• Duplicate Analysis of supplier details in system, vendor Deactivation-18 Months Inactive vendor, One time vendor

Payments Disbursements:

• Calculate cash flow requirements and prepare cash flow forecasts to assist the Treasury department in ensuring adequate funding for corporate bank accounts.
• Execute domestic and cross-border payments related to invoices and expense reports, ensuring compliance with established key controls.
• Adhere to the daily payment schedule, which includes ACH, wire transfers, virtual card payments, and checks.
• Provided valuable support to vendors regarding payment issues, enhancing customer satisfaction and retention.
• Conduct weekly clearings of all payment runs to verify the successful execution of payments within the system and identify any payment failures.
• Carefully reviewing and approving payments in JDE, as well as acting as a Disbursement check signer for bank transactions.

AP Customer Service Helpdesk:

• Assisting on Vendor and Clients inbound and outbound calls
• Providing the status of outstanding invoices, payment status, remittance details etc. via email
• Ensure updating of SOP's, checklists, exceptions etc. on timely basis

Invoice Processing:

• Provide invoice processing support for the Accounts Payable - SAP (Latin America)
• Internal audit for processed invoices and placing necessary control points to prevent the errors

Vendor Management:

• Vendor data management (Modification and changes)
• Contacting vendor/Requester through emails and calls to get the accurate data to pay the invoices
• Support AP team with invoice issues that are stuck at vendor master level and ensure vendor invoices are posted accurately and timely