Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Vedant Bhalchandra Gurav

Thane

Summary

Resourceful Event Operations Manager known for delivering high-quality events with precision and efficiency. Excel in managing tasks to meet tight deadlines, ensuring seamless execution of complex logistics. Skilled in budget management, vendor relations, and event design. Thrive in fast-paced environments by utilizing strong problem-solving abilities, communication skills, and adaptability. Experienced Event Operations Manager with a background in coordinating and executing high-quality, large-scale events. Strong leadership abilities; capable of managing teams and liaising effectively with clients to meet event objectives. Skilled in strategic planning, process improvements, and risk management which contribute to successful event execution. Proven ability to make significant impacts on efficiency and customer satisfaction in previous roles.

Overview

14
14
years of professional experience

Work History

Event Operations manager (Under Contract TMC)

Thane municipal corporation government Events contracts
09.2023 - 03.2025
  • Coordination with Vendors, Hotels, logistics and Event partners
  • Negotiate with vendors to optimize costs while maintaining quality service standards
  • Making Element sheets and cost sheet
  • Maintain detailed reports, documentation, and budget tracking for each project.
  • Have good skill of co-ordinate with internal team maintain day to day report of each project and Present to client
  • Plans, books and organize conferences, seminars and other events like team Building Activities, Corporate meeting, political campaign.
  • Booking of Venue for Event. Budgeting, fulfilling the Expectation of Clients in their Budget.
  • Managing the data base of Vendors to give quotation to client in turn over time.
  • Handle crisis during event on field and solving client query in before event, during and even after event.
  • Follow up with existing client and maintaining operation relationship with them.

Senior Events Executive

ACME Events
Mumbai
08.2019 - 08.2023
  • Coordinated with vendors to ensure timely delivery of services for events.
  • Managed vendor contracts and relationships effectively
  • Developed event budgets, tracked expenses and reconciled accounts.
  • Managed event staff including recruitment, training and supervision.
  • Supervised on-site event logistics and problem-solving
  • Managed safe and smooth food delivery at banquets, conferences and social events.
  • Selected catering services for different types of events, balancing cost, menu and term options against client demands.
  • Conducted post-event evaluations to identify areas of improvement for future events.
  • Actively managed social media accounts related to company's sponsored events.
  • Coordinated large-scale events with cross-functional teams
  • Developed event plans to meet client specifications
  • Coordinated and allocated equipment, supplies and staff for events.
  • Assist Clients in planning, contracting, organizing and executing various events. Primary point of contact, providing personalized end to end solutions and ensuring the smooth operation of event and great quality of relationship with clients
  • Promote venues package dealing with vendor’s negotiation.

MICE Event Operation Executive

Ease stay- GI Hospitalities Private Limited -MICE Events.
03.2016 - 03.2017
  • Managing Client Database in Software
  • Plans, books and organize conferences, seminars and other events like team Building Activities, Corporate meeting, political campaign.
  • Booking of Venue for Event. Budgeting, fulfilling the Expectation of Clients in their Budget.

Project Coordinator Intern

Wizcraft Entertainment
Mumbai
05.2015 - 10.2015
  • Organized materials and resources for events, facilitating smooth execution.
  • Identified resources needed for successful completion of projects.

Event Executive

Excellerate The Event Factory
Mumbai
03.2014 - 09.2014
  • Coordinated logistics for events, ensuring seamless execution and guest satisfaction.
  • Managed vendor relationships, negotiating contracts and securing services.
  • Coordinated with vendors to secure services such as entertainment, decorations, audiovisual equipment, transportation and security.
  • Managed the registration process for events by creating forms, collecting payments and tracking attendance.
  • Organized venues, budgets, guest lists, catering and event timelines.
  • Handled client questions and concerns via different communication channels to deliver exceptional customer service.

Food and Beverage Intern

ITC Fortune Park lake city
Thane
05.2011 - 11.2011
  • Coordinated beverage service during high-volume functions and banquets.
  • Assisted in food preparation and presentation for various dining events.
  • Attended to guest preferences and resolved issues by actively listening to understand individual needs and working with various department staff to provide effective solutions.
  • Offered guests beverages and refreshments upon check-in.
  • Scheduled space or equipment for special programs, meetings and conferences.

Education

MBA - Event Management and PR

NAEMD Mumbai
Mumbai, Maharashtra
06.2015

BSc - Hotel Management and Tourism

IHM Goa
Goa
06.2013

H.Sc - Science

Dnyanasadhana College
Thane
02-2010

Skills

  • Vendor coordination
  • Event budgeting
  • Transportation and logistics planning
  • Database management
  • Crisis management
  • Event planning
  • Venue selection
  • On-site execution
  • Managing events start to finish
  • Event staff management
  • Vendor negotiation
  • Food service
  • Catering coordination

Languages

Marathi
First Language
Hindi
Beginner
A1
English
Beginner
A1

Timeline

Event Operations manager (Under Contract TMC)

Thane municipal corporation government Events contracts
09.2023 - 03.2025

Senior Events Executive

ACME Events
08.2019 - 08.2023

MICE Event Operation Executive

Ease stay- GI Hospitalities Private Limited -MICE Events.
03.2016 - 03.2017

Project Coordinator Intern

Wizcraft Entertainment
05.2015 - 10.2015

Event Executive

Excellerate The Event Factory
03.2014 - 09.2014

Food and Beverage Intern

ITC Fortune Park lake city
05.2011 - 11.2011

MBA - Event Management and PR

NAEMD Mumbai

BSc - Hotel Management and Tourism

IHM Goa

H.Sc - Science

Dnyanasadhana College

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Vedant Bhalchandra Gurav