VEENA B

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

• Organized and coordinated conferences and monthly meetings.

• Corporate Communication: With outside Partners/Clients/Investors representing the company customers, and other external sources in person, in writing, or by telephonic or e-mail.

• Events/Project Offsite: Handling Internal & External events of the clients & investors, In house team gathering.

• HR Support: Employee Onboarding coordination, Employee engagement support, ERP & Data Collation, Assignments/Learning schedule support, Interview Schedule set up.

• Processed travel expenses and reimbursements for executive team and senior management group.

• Administration: Currently managing the Admin portfolio for the team size of 150+, Vendor Management, AMCs, AP/AR payments coordination, Supervision of Facility, Pantry & Events, Budget & Estimation, Annual Budget reporting, MIS reports etc.

• Handled confidential and sensitive information with discretion and tact.

• Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.

• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.

• Assisted in the development of company policies and procedures, contributing to a more organized work environment.

• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Updated spreadsheets and databases to track, analyze the expenses, spend and
• Screened calls and emails and responded accordingly to support executive correspondence.
• Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
• Used advanced software to prepare documents, reports, and presentations.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

• Managed Business Affairs: Fixing appointments, Travel & logistics arrangement for Executive VP & SVP
• Corporate Communication: with outside partners/clients/Investors representing the company customers, and other external sources in person, in writing, or by telephonic or e-mail (writing correspondences, preparing Presentations materials PPT / Excel reports).
• Events/Project Offsite: Handling Internal & External events for the employees/ team gathering, co-vertical Offsite coordination, Birthday and Team success parties.
• HR Support: Team Management, Onboarding buddy coordination, Employee engagement support, Workday ERP support
• Billing & Claims Support: On time claims for the leaders, track on reports for the claims made, Credit card clearance and Zero O/S reports update etc.

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Answered high volume of phone calls and email inquiries.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
• Transcribed meeting minutes to support sales, business development and senior management teams.
• Facilitated training and onboarding for incoming office staff.
• Updated and maintained confidential databases and records.
• Created and managed office systems to efficiently deal with documentation.
• Took notes and dictation at meetings.

• Corporate Communication: with outside partners representing the company customers, and other external sources in person, in writing, or by telephonic or e-mail (writing correspondences, preparing Presentations materials PPT brochures, flyers posters, producing newsletters and other printed materials).
• Events: Handling Internal & External events of the clients & investors.
• HR activities: Team Management, HRBP Coordination for Townhall & All Hands meetings, worked on Bubble projects for Hi-po employees, new joiner onboarding & exit formalities support to HRBPs, Delegate approvals, data feeding on behalf of EVP to onboard confidential roles with the CTCs.
• Claims & Reimbursement support as on time for the Manager on their respective claims.
• Handled Offsite operations: Project Development status, SOP's, Eliminating Hazard and improvising on the staff safety, Travel, accommodation.
• Organized and Handled Events: Developed internal recognition and social events, Project Outdoors, Client visits, ordering food supplies.
• CSR & NGO Initiatives for the team on timely basis Etc.

• Answered phone promptly and directed incoming calls to correct offices.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Resolved customer problems and complaints.
• Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
• Corresponded with clients through email, telephone, or postal mail.
• Handled cash transactions and maintained sales and payments records accurately.
• Provided clerical support to company employees by copying, faxing, and filing documents.
• Managed multiple tasks and met time-sensitive deadlines.
• Maintained confidentiality of information regarding clients and company.
• Improved appointment scheduling system, reducing wait times and increasing client satisfaction.

• Supported Front Office (Reception)
• Data updating of all the inspection reports in company software - CMAS.
• Inspection of the planning documents and forward to machine shops for manufacture.
• Collaborated with back-office team members to facilitate seamless business execution.
• Conducted regular meetings with team to discuss issues, concerns and updates.
• Collaborated with stakeholders to develop actionable strategies that aligned with corporate goals and objectives.