VEENA
Office Administration
Trivandrum,KL
Summary
Administration Operations professional coordinating procurement follow-up, interdepartmental communication, and document control for site and head-office needs. Manages registration paperwork, internal meetings, and executive schedules while keeping records aligned across Projects, Legal, Customer Care, HR, and Accounts. Supports smooth office administration through MS Office and disciplined filing and correspondence handling.
Overview
1
1
Language
21
21
years of professional experience
Work History
Administration Operations
Powerlink Builders Pvt Ltd
11.2025 - Current
- Co -ordination regarding the procurement for materials for Site team
- Co-ordinate with Projects, Legal, Customer care and accounts departments for various details for registration.
- Co- ordinate with HR and MD regarding new hiring.
- Verification and filing of documents, Organizing internal meetings and external appointments for MD.
- Co-ordinate with all department for the smooth functioning of the organization and maintain effective administration.
- I.
Executive Secretary to MD
ICloud Homes (P) Ltd
11.2018 - 08.2025
- Acting as a first point of contact : dealing with correspondence and phone calls.
- Co-ordinate with Projects, Legal, Customer care and accounts departments for various details for registration.
- Incorporating the documents for Registration and handing over to MD.
- Verification and filing of documents, Organizing internal meetings and external appointments with MD.
- Co-ordinate with all department for the smooth functioning of the organization and maintain effective administration.
- Maintain proper records for land purchase and sales, update the same, circulate the same as required.
- Monthly attendance details and send to HR
- II.
Assistant Manager - Administration
MIR Realtors (P) Ltd
04.2010 - 06.2017
- Handles the affairs of an organization & manager & administrates the way in which the company functions.
- Being an integral part of the company I was expected to handle all the administrative affairs of the company which may range from general expenses, HR matters and others.
- To make sure that the employees of the firm implement as well as maintain all office policies and procedures.
- To give responsibilities to the necessary people in order to ensure appropriate coverage to assist staff and daily operation of organization
- To take care of the development, implementation as well as conduct office staff and office volunteers training meetings as and when needed.
- To provide consistent guidance to the employees as well as the volunteers in resolving care receiver problems or concerns.
- III.
Office Administration
Clusters School of Digital Arts
10.2008 - 03.2010
- Supporting the day to day activities.
- Handling details of a confidential nature, and performs administrative functions and decisions based on understanding of company policy.
- Reading and routing incoming mail.
- Arranging for staff members to represent organization at conferences and meetings
- General administrative support including returning phone calls, maintaining coordinating travel and preparing expense reports, faxing, copying, etc
- Handling office stationery
- Ensure attendance records in the office
- IV.
Office Administration
Litezon Events Management Pvt ltd
11.2007 - 08.2008
- Handling office documents files/papers and monitor the mails/faxes that concerned departments receive from various sources.
- Update and remind the reporting managers of their meetings
- V.
Administration
Spice Wood Interiors & Traders
07.2006 - 10.2007
- VI.
Junior Accountant
Compu-Needs
12.2005 - 06.2006
- Technopark
- VII.
Education
B.Com. -
Kerala University, N S S College
Karamana, TrivandrumSkills
Windows 10
MS Office 2000
Document filing
Calendar management
Correspondence management
Meeting coordination
Records management
Travel coordination
Vendor liaison
Declaration
All entries made in the application form are true to the best of my knowledge and belief. I am willing to produce original certificates on demand at any time.
Timeline
Administration Operations
Powerlink Builders Pvt Ltd
11.2025 - Current
Executive Secretary to MD
ICloud Homes (P) Ltd
11.2018 - 08.2025
Assistant Manager - Administration
MIR Realtors (P) Ltd
04.2010 - 06.2017
Office Administration
Clusters School of Digital Arts
10.2008 - 03.2010
Office Administration
Litezon Events Management Pvt ltd
11.2007 - 08.2008
Administration
Spice Wood Interiors & Traders
07.2006 - 10.2007
Junior Accountant
Compu-Needs
12.2005 - 06.2006
B.Com. -
Kerala University, N S S College